HomeMy WebLinkAboutPR 20330: PURCHASE OF HDPE PIPE FOR UTILITIES DEPARTMENT Ciry of
ort rthu��
Lexus
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: June 28, 2018
To: The Honorable Mayor and City Council
Through: Mr. Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme,Utilities Director
RE: P.R. 20330—Purchase of HDPE Pipe for Utilities Department
Introduction:
The intent of this Agenda Item is to seek City Council's approval for Interim City Manager to
purchase HDPE pipe in the amount of$41,250.00 from Core&Main of Beaumont,Texas. Eight
(8)vendors submitted bids.
Background:
The HDPE pipe will be utilized by the Utilities Department's pipebursting crew to replace old
and deteriorated sanitary sewer lines City-wide. The rehabilitation of the sanitary sewer pipe
will decrease Inflow and Infiltration (I/I) of storm water into the Collection system and reduce
the number of sanitary sewer overflows.
Budget Impact:
The HDPE has a competitive purchasing quote of$41,250.00 from Core & Main of Beaumont,
Texas, and will be paid out of Account No. 410-1255-532.83-00, Sewer System.
Recommendation:
It is recommended that City Council approve the Interim City Manager to purchase the HDPE
pipe, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 20330
07/03/18 ht
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE
OF HDPE PIPE FOR THE UTILITIES DEPARTMENT
FROM CORE & MAIN OF BEAUMONT, TEXAS FOR
THE TOTAL AMOUNT OF $41,250.00; FUNDS ARE
AVAILABLE IN WATER UTILITIES ACCOUNT NO.
410-1255-532.83-00, SEWER SYSTEM.
WHEREAS,the sanitary sewer pipes in the City of Port Arthur are in need of replacement;
and,
WHEREAS, the pipebursting method has been selected to accomplish this task utilizing
City employees; and,
WHEREAS,this pipe will be an essential part of the operation; and,
WHEREAS, Purchasing Division received eight (8) quotes for 5,000 feet of HDPE pipe
for City of Port Arthur, as delineated in our Purchasing Policy; and,
WHEREAS, Core & Main of Beaumont, Texas provided the lowest quote attached as
Exhibit"A",which meets our specifications,
NOW THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT
ARTHUR:
THAT, City Council hereby authorizes the purchase of HDPE pipe from Core & Main of
Beaumont, Texas in the amount of$41,250.00; and,
THAT, funding for this equipment is provided for in account number 410-1255-532.83-
00 and funded by Industry; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
P. R. No. 20330
07/03/18 ht
Page 2 of 2
READ, ADOPTED, AND APPROVED THIS day of ,
2018 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor ;
Councilmembers:
NOES: .
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno Harvey Robinson
City Attorney Interim City Manager
APPROVED AS TO THE AVAILABILITY
OF FU S:
Dr. Hani Tohme, P.E.
Utilities Director
Andrew Vasquez, PA
Director of Finance
it('
Clift• Williams, CPPB
Purchasing Manager
EXHIBIT A
(Bid Tabulation)
o O Ci p y
•CeO _ w. O
a g 0. o m
0
C. �i : :: a
° w X - F°. .0 X
.,?1p
F a y F. o i F
w ° m • . m
W v, 'q - W ri -,
L N N N w
O .1) ?
a
a` c.,
60 ar
V. .2 o
V
. C
pCo o
Ta. sct oy X
s
o o F
a F ups H c H 4?:4 F .
a A 0 �1) g . L.T. 1) o
a E >' 3
Gr. '^ �E ° 7 7 W N m
0 0 0
J D. `, A x o U °' ,r, m a
0o W �" o• U w
u co
i
0. 0. '1-o
O o v04 u
wo od
a o
y N
Co
W ° F. � -N07 H E° 69 o a z ��a J(
4 O Ny U
Ca >. .0 .�O' O C .O p O O I y
W
C
U \s
ao A yL 7 W ani R
U v 0. N A m ` a o A 0...hoA
GO rrrr++��zll V co 69
r. 4.0
` T.
F = w
OG C7
• •
a 0N a` 0 0 a. a N c 0
x � M .�
y `.
o0
E. u .. E. ° o E F a
q o m d
a _
6Oi O 4- h C W �o, V1 E W H
• S W . U 0 3
o cn A w 3 0 o w d ^ x
?' O y N•
so z M °-w° a.1. °:,' 3
F W VI Ci O .... V 69 N
• 4d aa. a` a
: V
U
c 8
p :o a
0 a
0 0
'Cr
000 0
a
cd
° 3
0 3 0
=0.0
� V o � o V o C:O Co ct
E a a a Co E #
U
o 0dc0 bR cx g
CD
0 41:1i A b
N15co
no Nv 'o V CS
A a a °
A `
y a a ai
t1 x � y
Q+
� ;
` x
p or,o
1 o
E o Ew o
o,. a o >: o
o.o.a es as'ere
uo Q u
0
a
,, 1 CITY OF PORT ARTHUR
a' i
iy QUOTE SHEET
City of_jr�\
,, (Specifications are attached)
ort rthu�—
Tua.c
Date of Request: June 18, 2018
Department Requesting Quote: Utility Operations
Bid Number: P18-081
Services Needed: Purchase of 5,000 feet of Eight Inch (8") HDPE
r
Quote Due Date & Time: Wednesday,June 27,2018 by 2:00 P.M.
Delivery: Quotes are to be faxed to(409)983-8291,
E-mailed to yolanda.goudeaux@portarthurtx.gov
Delivered to the Purchasing Div.,2"d floor, City Hall.
Questions, Please contact: Clifton Williams, Purchasing Manager.
Clifton.wi I I iams(4ortarthurtx.gov
Solid Wall Polyethylene Pipe (HPDE)
Approximate Description I Price Per FT. Total Price
Qty.(FT) i
8"HDPE Pipe SDR 17, I.P.S —+ a ('
5,000 Graywith White Markings, Ft Jr ,
40ft.joints. $ , $ J
Delivery Time 2 - 3 i.:), ,,,, S A l\ C
Pipe Manufacturer �� ; -71--Q ,P 4 .s Ste J-,.--7 .5.
Company Name Signature }2Q
Printed Nam Phone Phone
80/ 0 Ales-e. 51— 5 ..e g 6.6 --- , , 5 3-Ts�
Address n Fax __}__ `� n
c�ri-t 49 9-)-7- 7—x (7370/ he„��,4�'r /rarfJ , /ciPr�Gr,,,-,Q. 1.--, , c`0r'r-7
City,State,Zip E-mail
Cien, Gtizightel- - 2 9 - /
Clift Williams,CPPB,Purchasing Manager Date
Page 1 of 12
�. r10 CITY OF PORT ARTHUR,TEXAS
2rt rrh` �j'- ADDENDUM NO. ONE (1)
r.
June 26,2018
Bid Proposal For: HDPE Pipe
The following clarifications, amendments, deletions, additions, revision and/or modifications are
made a part of the contract documents and change the original documents only in the manner and
to the extent hereinafter stated and shall be incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract
documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID
PROVISIONS IN THE SUBMISSION OF THEIR BID.
Addendum as follows:
1. THE CITY WILL BUY THE ENTIRE PURCHASE OF 5,000 AT ONE TIME.
2. DISREGARD THE 3 MONTH CONTRACT.
3. THE CITY WILL ACCEPT WHITE OR GREEN MARKINGS.
If you have any questions,please contact the Purchasing Division at 409-983-8160.
GlidSamd-
Clili
(Yen.
CPPB
Purchasing Manager
___,_sr _ _ --V — 9 --/ 7
. ignature �'roposer Date
SPECIFICATIONS FOR PURCHASE OF
POLYETHYLENE PIPE
1 . All material shall be new, unused and undamaged. Substantial load damage will be rejected.
2. MATERIAL SPECIFICATIONS:
A. Solid Wall Polyethylene Pipe(HDPE)
1. The pipe shall be manufactured from a high density high molecular weight polyethylene
resin having a PPI designation of PE 3408 and a minimum cell classification of 345444C
or E, in accordance with ASTM D3350. The pipe shall be manufactured in compliance
with ASTM F714. The exterior of the pipe shall be gray in color. A certificate of A
Compliance with Specification@ shall be furnished for all materials to be supplied.
1.1 Size: 8"NOM.
1.2 Joint Length: 40 Ft.
1.3 Material: HDPE SDR-17 I.P.S for Sewer Service
1.4 Color: Gray with white markings
3. PRICING & DELIVERY
3.1 Pricing shall include freight charges F.O.B. Port Arthur, Texas.
3.2 Delivery accepted 9:00 AM through 3:00 PM, Monday-Friday.
No weekend delivery possible.
3.3 This contract shall be in effect for a period of three (3) months.
3.4 Purchase order number must appear on all shipping documents.
Page 2 of 12
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
§
STATE OF TEXAS §
By the signature below, the signatory for the bidder certifies that neither he nor the firm,
corporation, partnership or institution represented by the signatory or anyone acting for the firm
bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq.,
Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or
indirectly the bid made to any competitor or any other person engaged in the same line of
business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a
bid committed any other act of collusion related to the development and submission of this bid
proposal.
Signature: ________--,
Printed Name: brie R%?per
Title: Vh 4h 4 cer ---
Company: f�_+ �/
Lore atiO4 /V 4;'t
Date: (9/ _ 2_ C9 w I Z
Wc. 447 *tet nom. Qf
SUBSCRIBED and sworn to before me the undersigned authority by the Sf, on
behalf of said bidder. ' r tZX ' 2t /S)
.1,1,N"% N1KUL ARVINDBHAI PATEL
?: Notary Public,State of Texas Notary Public • .nd for the
..P•4 'c Comm. Expires 12-'1-2021 State of T- as
%�;�t`�`�FNotary ID 131376376
My commission expires: 12-)) )2-02, 1
Page 3 of 12
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized
officer of the company whose signature is binding.
The undersigned offers and agrees to one of the fol lowing:
I hereby certify that I do not have outstanding debts with the City of Port Arthur. 1 further agree to
pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into
an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Core lame( N''t 4i h Z.CO
Firm Name Date
Authorized Signature ?tö
Tit
4) ,Ro& — 111
t,
Name (please print) Telephone
e. rlC . ‘fic?ere CweCoin-,
Email
STATE: Te qS.
COUNTY: J p,(
SUBSCRIBED AND SWORN to before me by the above named Er;cAp/ -4-
on this the •26day of -Spoe ,20 )&
NIKUL ARVINDBHAI PATEL
.7 , Notary Public.State of Texas Notary Public-----"
3,�ylF ,, = Comm.Expires 12-11-2021
i�
n�kt�� ° Notary ID 131376376
AS PART OF THE BID PROPOSAL
Page 4 of 12
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This Questionnaire reflects changes made to the law by H.B.23,Beth Leg.,Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176.Local Government code by a vendor who oats R.c.ivW
has a business relationship as defined by Secion 176.001(1-a)with a local governmental entity and she
vendor meats requirements under Section 176.006(0).
By law sit Questionnaire must be tied with the records administrator of the local governmental entry not toter
then ate 7th business day alter the date a1 vendor becomes aware of facts slat require the statement to be
filed. See Section 176 OOBfa•1),Locdlernment Code
A vendor commits an o'. a s ane •fff- knowingly otos Secaon - .Local Government Code.An
ollensa under this card.:.Is a mi.— ror. /
J Name of ye ••••4 o ,- -business ref ionwhlp ' I ammonia'entity.
f Y,
J ❑ Check this box IIyou er tog an u !!!!
plate to a previously questionnaire.led (The law requires that you tile an updated
completed questions with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the ortiically filed questionnaire was incomplete or inaccurate.)
31 Name of local government officer about whom the information is being disclosed.
Name or Officer
J Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 176.003(aX2)(A).Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described.Attach additional pages to this Form
Cit]as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than'nvestment income.from the vendor?
n Yes n No
B. Is the vendor receiving or lately to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable Income B not received from the
:cal governmental entity?
nYes n NO
AI Describe each employment or busbsess relaffonehip that the vendor named In Section I maintains with a corporation or
other business entity with respect to which the local government officer serves as en officer or director,or holds an
ownership Interest of one percent or more.
J
I 1 Check this box 11 the vendor has given the local government officer or a family member of the officer one or more gifts
as described In Section 176.003la1 (B).excluding gilts descrbed in Section 176.003(a-1)
rJ
‘-27 -i ?
alakire d ye governmental wilt a1 goveental*Mai Dale
Ethics ._.
Form provided by Texas EtcsCommission www.e mics.snare.to us Rovtsad 11/30/2015
Page 5 of 12
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htrn/LG.176.htm.For easy reference,below are some of the sections cited on this form.
Local Government Code 4176.001(1-a):"Business relationship"means a connection between two or more ponies
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that Is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Code_§.176,003(aI(2)(A)and_(D);
(a)A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2)the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income,other than investment income,that exceeds$2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B)has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code A 176.006(a)and(a-1)
(a)Avendor shall file a completed conflict of interest questionnaire it the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 175.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more g'tts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B)submits to the local governmental entity an application,response to a request for proposals
or bids,correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer,or a
family member of the officer.described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection(a):or
(C)of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
Page 6 of 12
House Bill 89 Verification
I, _ Eric- R;r P (✓ (Person name), the undersigned representative
(hereafter referred to as "Representative") of C 5v-( 4' d ,si
(company or business
name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18)
years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the
following:
1. That Representative is authorized to execute this verification on behalf of Business Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the term of
any contract that will be entered into between Business Entity and the City of Port Arthur; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with Israel, or with a person or entity doing business in Israel or in
an Israeli-controlled territory, but does not include an action made for ordinary business purposes.
aiJ�,
SIGNATURE OF REPRESENTATIVE
SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this z
415
day of see , 20 18 .
\)\-'(:), 1
Nota. I•ublic
,•NPaYika,, NIKULARViNDBHAI PATEL
Notary Public, State of Texas
"•;• .' Comm. Expires 12-11-2021
r''";°;,��`' Notary ID 131376376
Page 7 of 12
SB 252
CHAPTER 2252 CERTIFICATION
t ► �� the undersigned and
I, ,Sc--h l� g
Representative of r r /QTc- /1
(Company or Business Name)
being an adult over the age of eighteen (18) years of age, pursuant to Texas
Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify
that the company named above is not listed on the website of the Comptroller of the
State of Texas concerning the listing of companies that are identified under Section
806.051 , Section 807.051 or Section 2253.153. I further certify that should the
above-named company enter into a contract that is on said listing of companies on
the website of the Comptroller of the State of Texas which do business with Iran,
Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port
Arthur Purchasing Department.
h rr (—i / r-1 r'cz,r)
Name of CImpany Representative (Print)
Signature o ompany Representative
— 2f2
Date
Pane 8 of 12