HomeMy WebLinkAboutPR 20334: PURCHASE OF ONE EXCAVATOR r 4
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 9. 2018
To: The Honorable Mayor and City Council
Through: Mr. Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Utilities Director
RE: P.R. 20334—Purchase of One Excavator for Utilities Department
Introduction:
The intent of this Agenda Item is to seek City Council's approval for Interim City Manager to
purchase one excavator from Associated Supply, Inc. of Beaumont,Texas through the Houston-
Galveston Area Council Cooperative Purchasing Program(H-GAC)in the amount of$89,665.83
from Account No. 410-1255-532.92-00, Equipment. The excavator will be utilized by the
Utilities Department's Pipebursting Crew and Wastewater Operations to replace old and
deteriorated sanitary sewer lines City-wide. The rehabilitation of the sanitary sewer system will
decrease Inflow and Infiltration (I/I) of storm water into the Collection system and reduce the
number of sanitary sewer overflows.
Background:
The excavator will be utilized by the Utilities Department's Pipebursting Crew and Wastewater
Operations to replace old and deteriorated sanitary sewer lines City-wide. The rehabilitation of
the sanitary sewer system will decrease Inflow and Infiltration (I/I) of storm water into the
Collection system and reduce the number of sanitary sewer overflows.
Budget Impact:
The excavator has a H-GAC purchasing quote of$89,665.83 from Associated Supply Co., Inc.
of Beaumont, Texas, and will be paid out of Account No. 410-1255-532.92-00, Equipment.
Recommendation:
It is recommended that City Council approve the Interim City Manager to purchase the
excavator, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
r 3
P. R. No. 20334
07/17/18 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE
OF ONE (1) CASE CX80C EXCAVATOR FROM
ASSOCIATED SUPPLY CO., INC. OF BEAUMONT,
TEXAS THROUGH H-GAC, CONTRACT NO. EM06-
13 FOR THE UTILITIES DEPARTMENT FOR USE IN
THE REPLACEMENT OF SEWER LINES BY THE
PIPEBURSTING CREW AND WASTEWATER
OPERATIONS IN THE TOTAL AMOUNT OF
$89,665.83; FUNDS ARE AVAILABLE IN WATER
UTILITIES ACCOUNT NO. 410-1255-532.92-00,
EQUIPMENT.
WHEREAS,the sanitary sewer pipes in the City of Port Arthur are in need of replacement;
and,
WHEREAS, the pipebursting method has been selected to accomplish this task utilizing
City employees; and,
WHEREAS,this equipment will be an essential part of the operation; and,
WHEREAS,pursuant to Chapter 271 Subchapter D of the Local Government Code,a city
may participate in cooperative purchasing programs established by the State Facilities Commission
for the purchase of goods at prices established through purchase contracts of the Commission;and,
WHEREAS,per Resolution No. 11-196, the City of Port Arthur entered into an Interlocal
Agreement for cooperative purchasing with H-GAC Cooperative Purchasing Program (H-GAC);
and,
WHEREAS, the Purchasing Division has solicited a Houston-Galveston Area Council
Cooperative Purchasing Program(H-GAC)quote for one(1)Case CX80C excavator,as delineated
in our Purchasing Policy; and,
WHEREAS, the quote from H-GAC, through Associated Supply Co., Inc. of Beaumont,
Texas provided the bid attached as EXHIBIT"A", meeting our specifications.
NOW THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT
ARTHUR:
P. R. No. 20334
07/17/18 bw
Page 2 of 3
THAT, City Council hereby authorizes the purchase of one (1) Case CX80C excavator
from Associated Supply Co., Inc. of Beaumont,Texas through 1I-GAC, Contract No. EM06-1 3 in
the amount of$89,665.83; and,
THAT, funding for this equipment is provided for in Account No. 410-1255-532.92-00,
Equipment; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ, ADOPTED, AND APPROVED THIS day of
2018 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
V ecia Tize o 7V1 Harvey Robinson
City Attorney Interim City Manager
P. R. No. 20334
07/17/18 bw
Page 3 of 3
APPROVED AS TO THE AVAILABILITY
OF FUN S:
Dr. Hani Tohme, P.E.
Utilities Director
Andre Vasquez, CPA
Director of Finance
' ti) lildidnit
Clift.i Williams, CPPB
Purchasing Manager
.
EXHIBIT A
(HGAC Quote)
� 1
#IGACBcry CONTRACT PRICING WORKSHEET Contract ..:_, ...6_; Date
7/6/2018
For Standard Equipment Purchases No.: Prepared:
This Form must be prepared by Contractor and given to End User.End User issues PO to Contractor,and
MUST also fax a copy of PO,together with completed Pricing Worksheet,to H-GAC @ 713-993-4548.
Please type or print legibly.
Buying City of Port Arthur contractorAssociated SupplyCo., Inc. (ASCO)
Contact Dr. Hani Tohme Prepared Patrick McGriff
Person: By:
Phone: 409.983.8226 Phone: (409) 273-0439
Fax: 409.983.8291 Fax: (409) 212-8101
Email: hani.tohme(c�portarthurtxgm/ Email: pmcgriff(&,ascoeq.com
Product Description: CASE CX80C Midi Ecavator
t Code:
A.Product Item Base Unit Price Per Contractor's H-GAC Contract: $90,153.54
B.Published Options-Itemize below-Attach additional sheet if necessary-Include Option Code in description if applicable
(Note:Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
24" Bucket $1,180.41
18"(450mm)Bolt-on Rubber Track $4,293.86
Multi Function-Proporcional $5,026.05
Subtotal From Additional Sheet(s):
Subtotal B: $10,500.32
C.Unpublished Options-Itemize below-Attach additional sheet if necessary
(Note:Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
Subtotal From Additional Sheet(s):
Subtotal C: $0.00
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit
Price plus Published Options(A+B). For this transaction the percentage is: 0%
D.Total Cost before any other applicable Charges,Trade-Ins,Allowances,Discounts,Etc.(A+B+C)
Quantity Ordered: 1 I X Subtotal of A+B+C: $100,653.86 = Subtotal D: $100,653.86
E.Other Charges,Trade-Ins,Allowances,Discounts,Etc.
Description Cost Description Cost
Factory Freight $4,500.00
Local Freight $500.00
July Discount 2018/Multi unit discount -$15,988.03
Subtotal E: -$10,988.03
Delivery Date: 30-90 Days ARO F. Total Purchase Price(D+E): $89,665.83