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HomeMy WebLinkAboutPR 20303: PURCHASE OF 20 MOTOROLA MOBIL RADIOS + s 0\+1111////./ City of - V:41-1 mbar www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: July 17, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: John Owens, Acting Chief of Police RE: P.R.20303 Purchase of 30 Motorola Mobile Radios for the Police Dept. Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to purchase 29 Motorola mobile radios utilizing TML reimbursement funds for replacement of Police radios due to loss/damage during Tropical Storm Harvey through HGAC contract RA- 5-15. The total purchase price is $95,849.93. The City received $97,116.88 for replacement from our insurance carrier. Background: On August 24, 2017,the Mayor of the City of Port Arthur issued a Disaster Declaration due to Hurricane Harvey. The Hurricane struck Port Arthur on August 26, 2017 causing substantial damage to many city facilities and city-owned vehicles. Vehicles assigned to the police department had Motorola mobile police radios have been deemed total losses by TML. Budget Impact: The replacement of this equipment has a budgetary impact of$95,849.93; however, TML-IRP has paid the insurance claim and there is $97,116.88 available for replacement costs. The costs will be charged to 147-2300-901.92-00, Project Code 082617 Recommendation: It is recommended that City Council approve the City Manager to purchase 29 Motorola mobile radios utilizing TML reimbursement funds for replacement of radios due to loss and "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of • 401 nrr rtnut• T www.PortArthurTx.gov damage during Tropical Storm Harvey through HGAC contract RA-5-15. as discussed and/or outline above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 20303 7-6-18 mf/gt RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF 29 MOTOROLA APX6500 MOBILE RADIOS FROM MOTOROLA SOLUTIONS OF HOUSTON, TEXAS, THROUGH HGAC CONTRACT RA-5-15, DUE TO LOSS/DAMAGE SUSTAINED DURING THE FLOODING ASSOCIATED WITH HURRICANE HARVEY, IN THE AMOUNT OF $95, 849 . 93; CHARGED TO HURRICANE HARVEY ACCOUNT NO. 147-2300-901. 92-00, PROJECT 082617 . WHEREAS, mobile radios that were permanently installed in vehicles assigned to the police department were deemed a total loss during the flooding associated with Hurricane Harvey; and WHEREAS, pursuant to Chapter 271 Subchapter D of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and WHEREAS, pursuant to Res . 11-196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with H-GAC Buy Cooperative Purchasing Program; and WHEREAS, the Police Department must use radios that are compatible with the existing radio system and considers it unfeasible to purchase various brands of radios, causing the department to maintain various brands of batteries, chargers, other ancillary equipment, resulting in higher costs; and WHEREAS, this purchase is exempt from the bid process under Texas Local Government Code Section 252 . 022, General Exemptions (A) (7) (D) , captive replacement parts or components for equipment; and WHEREAS; Texas Municipal League - Intergovernmental Risk Pool (TML-IRP) , the City' s insurance carrier, has settled the claim for $97 , 116 . 88 ; and WHEREAS; Motorola Solutions has provided a quote for 29 Motorola APX6500 mobile radios for a total of $95 , 849 . 93 ; and WHEREAS; the cost of replacement will be charged to 147- 2300-901 . 92-00, Project Code 082617 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council hereby authorizes the purchase of 29 Motorola APX6500 mobile radios from Motorola Solutions of Houston, Texas, through HGAC Contract RA05-15, as indicated in the quote attached hereto as Exhibit "A" . Section 3 . That a copy of the Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of A.D. , 2018 , at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote : AYES: Mayor: Councilmembers : , NOES : Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: V1` / Valid e o/ City Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson, Interim City Manager 14 i 4A02(- Joh./.. ens, Acting Chief of Police APPROVED FOR THE AVAILABILITY OF FUNDS: Clifto Williams, CPPB Purchasing Manager AL )7)7-",..------ Andasquez, CPA Director of Finance EXHIBIT A 2J © o cs c A v, O Oo - m 3 o C X 3 O d N 2 'O- O 3 3 - 7- -• S co -w co O. n O' d J 3 ,n 2 V 21 N C m A O O N - A D NQ co -• 3 N N N N N N ,D ,D ,D N N N ,D N N N C 3 n g . . . . lD lD b t0 tD ,D ,D tD ,D ,O lD ,D d ._. -. d � `1' Y 0 G) 0 G) L) CO 0 0 G) G) L) O G) G) 3 a ✓ N > p A Co Co V Cr, A Cr, > j 00 cn 3 E O W o a, A AAA N 1 m C N r C) V N a, A ar o CO CO O -0 a y 0 z Z D D D D D m m D D D D D D D m m D p p p p z z p p p p p p p z z 2 x p p p p 2 2 p p p p p p p 2 2 x o A v D -I ^' O D D p n > -o D o D o o m D v p j < c z D O m N p 3 0n o 3 c o 3 A m x -1 cn z x "' < D 2 ...4 m co 0 3 v: D A 7] r W 2 -1 O -1 D A o`o O 3 1 3 o O m -rD 0g 2 v, 7) z -1 0 0 Fr"; 3 — co A m D m a� p Or n Z () No .= — 0 c O 3 o 0 O O D A n v O Z I Z Z Vf m 2 r2v G2) D z 2 — m 7] D D D 1 O D Z 7:170 la A Ma C.8 Or Cn O -I m 0 p an n c� 2 m n OG in v 2 T 3 y D v p 2. 1' O O`c m m y N D m D m -z-i C S '< O -I p Z '1 m D p A < Z D m a' cn m D C ccn O D Z m 77 A m x c o uo o n D co m xi > z L) �° m D x 30 z o o 71 W oT -ima O > o 0 v' — n > m 3 z O o m m , m co M 3 A n cn c o m d T. 3 mm o .< z CJ O —1 O ro d V G_ O 2 0 9.H en to = p m 0 > ca m n v •-<- m Z m d m O 0 m n d CD o m d D CD O _ 4i . 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