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Home My WebLink AboutPR 20341: PURCHASE OF A USED GRADALL EXCAVATOR 4 City of ort rtitu Texu>. www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: July 17, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Armando Gutierrez, Jr., Director of Public Works RE: P. R. 20341 Introduction: Approval of Proposed Resolution No. 20341 authorizing the purchase of a used Gradall XL- 4100 from Associated Supply Company, Inc. of Beaumont, Texas, with a projected budgetary impact of$329,999.60. Background: Motiva Enterprises donated funds towards the purchases of a Gradall XL-4100 to be used by the Public Works Drainage division. The difference will be charged to Public Works Drainage division. Associated Supply Company, Inc. of Beaumont, Texas,has a 2016 Gradall XL-4100 with approximately 518 man hours to it. The equipment will be purchased through Buyboard Cooperative Purchasing Program. Budget Impact: Motiva Enterprises will donate funds towards the purchase. City funds are provided in account numbers 625-1801-531.92-04, Capital Reserve Fund, Public Works Streets. Recommendation: It is recommended that City Council authorize the City Manager to approve P. R. 20340, as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.20341 07/17/18 aw/gt updated RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A USED GRADALL EXCAVATOR FROM ASSOCIATED SUPPLY COMPANY, INC. OF BEAUMONT, TEXAS, UNDER BUYBOARD CONTRACTING NO. 424-13, FOR THE PUBLIC WORKS DEPARTMENT DRAINAGE DIVISION IN THE AMOUNT OF $329,999.60. FUNDING AVAILABLE IN ACCOUNT NUMBER 625-1801-531.92-04, CAPTIAL RESERVE FUND PUBLIC WORKS DRAINAGE. WHEREAS, the Public Works Department Drainage Division is recommending that the City Council authorize the purchase of a used Gradall XL-4100, with 518 man hours on it, from Associated Supply Company, Inc. of Beaumont, Texas through Buyboard Cooperative Purchasing; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission for the purchase contracts of the Commission; and, WHEREAS, per Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; and, WHEREAS, the used Gradall XL-4100 shall be primarily used to excavate soil material performing drainage construction or ditch maintenance; and, WHEREAS, a copy of the contract pricing worksheet for this equipment is attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, P.R.20341 07/17/18 aw/gt updated THAT, the City Manager hereby authorizes, the purchase of a Gradall XL-4100 from Associated Supply Company, Inc. of Beaumont, Texas through the Buyboard Cooperative Purchasing Program in the amount of$329,999.60 and, THAT, funding is available in the Capital Reserve Fund Public Works Drainage account 625-1801-531.92-04. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED,AND APPROVED this the day of , A.D. 2018 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: Noes: Mayor ATTEST: APPROV D AS TO FORM: Sherri Bellard Vi! a Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPR ED AS TO AVAILABILITY OF FU DS: ele_ • -v.L Harvey Robinson Andre Vasquez Interim City Manager Director of Finance Armando Gutierrez, Jr. Cli i4n Williams Director of Public Works Purchasing Manager P.R.20341 07/17/18 aw/gt updated Exhibit A BuyBoard Quote ASSOCIATED SUPPLY COMPANY,INC. THE FOLLOWING DETAILS SHALL 8E PROVIDED WITH ANY BUYBOARD PURCHASE ORDER(FAX PURCHASE ORDER TO 800-211-5454) BuyBoard Vendor: Associated Supply Company,Inc. Prepared By: Patrick McGriff 5980 S.MLK Pkwy.Beaumont,TX 77833 Mobile: 409/273-0439 Phone: 409/212-8100 Email: pmcgriff(ilascoeq.com Fax: 409/212-8101 Date Prepared: 7/6/2018 Government Agency: CITY OF PORT ARTHUR Ship To: City of Port Arthur Bill To: 201 H.O.Mills Blvd. Port Athur,TX 77641 Contacts'Name: Clifton Williams Phone: 409/267-7538 Email: clifton.williams(aIportarthurtx.gov Fax: 409/267-8451 Product Description: Gradall XL-4100 Truck Mounted Excavator BuyBoard Contract: 424-13 I.Price List Dated: 6/7/2018 Base Price: $ 387,179.00 II:Base Bid Options(Itemized Below) Gradall XL-4100 V 6x4 $ - 66"ditching bucket w/BOCE $ 5,340.00 Aux.Hyd.Plumbing-w/Cylinder Spool $ 2,960.00 Beacon Light-LED-Upper-W/Branch Guard $ 1,091.41 Air Conditioning Installation-Chassis $ 2,460.00 Left Hand Rear Step $ 520.00 Tilt Steering Column-Chassis $ 890.00 SUB-TOTAL: $ 13,261.41 SUB-TOTAL: $ - Options List Price Total: $ 13,261.41 III.SUB-TOTAL OF I&II $ 400,440.41 IV.BuyBoard Discount: 2.00% $ 8,008.81 BUYBOARD CONTRACT PRICE: $ 392,431.60 V:NON-BASE OPTIONS Non-Base Options(%)= 0 Freight&Delivery $ 7,000.00 2 YR/2,000 Hr.(PREMIER WARRANTY)- $ - Local Delivery $ 500.00 $ - Rental Unit•518 Hrs. $ (69,932.00) $ - SUB-TOTAL: $ (62,432.00) SUB-TOTAL: $ - VI:UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE(SUBTOTAL OF COLI&COL 2) $ (62,432.00) VII:TOTAL IV+VI $ 329,999.60 VIII:QUANTITY ORDERED UNITS: 1 $ 329,999.60 IX:TRADE-IN OR OTHER CREDIT(S): $ - TOTAL: $ 329,999.60 FAX ALL PURCHASE ORDERS TO BUYBOARD AT 800-211-5454