HomeMy WebLinkAboutPR 20338: RATIFYING EMBERGENCY REPLACMENT OF A WATER MAIN _` i J
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INTEROFFICE MEMORANDUM
Date: July 6, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Director of Utilities
RE: P.R. 20338 —Replacement of 16" Water Main at Lake Arthur Drive
Introduction:
Staff is requesting City Council approval of P.R. No. 20338, ratifying the emergency
replacement of the 16" water main at Lake Arthur Drive by Harris Construction Company of
Beaumont, Texas in the amount not to exceed $38,000.00. Funding is available in Account
No. 410-1253-532.35-00, Water System Maintenance. The 16" water main at Lake Arthur
Drive was in need of replacement. The pipe had recently developed multiple water leaks due
to age and condition of the pipe. This is a major feed waterline that serves the area between
9th Avenue and Twin City Highway, and from Highway 73 to Highway 365.
Background:
The 16" water main at Lake Arthur Drive was in need of replacement. The pipe had recently
developed multiple water leaks due to age and condition of the pipe, causing water service
outages. This is a major feed waterline that serves the area between 9th Avenue and Twin
City Highway, and from Highway 73 to Highway 365.
Budget Impact:
Funding is available in Account No. 410-1253-532.35-00, Water System Maintenance.
Recommendation:
Staff is requesting City Council approval of P.R. No. 20338, ratifying the replacement of the
16" water main at Lake Arthur Drive by Harris Construction Company of Beaumont, Texas in
the amount not to exceed$38,000.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R. No. 20338
07/17/2018 BW
Page 1 of 3
RESOLUTION NO.
A RESOLUTION RATIFYING THE EMERGENCY REPLACEMENT OF
THE 16" WATER MAIN AT LAKE ARTHUR DRIVE BY HARRIS
CONSTRUCTION COMPANY OF BEAUMONT, TEXAS IN THE
AMOUNT NOT TO EXCEED $38,000.00. FUNDING IS AVAILABLE IN
UTILITIES ACCOUNT NO. 410-1253-532.35-00, WATER SYSTEM
MAINTENANCE.
WHEREAS, multiple water leaks resulted in the emergency replacement of 300 feet of
16"water main; and,
WHEREAS, the 16" water main at Lake Arthur Drive recently developed multiple leaks
due to age and condition of the pipe; and,
WHEREAS, the 16" water main at Lake Arthur Drive is a major feed waterline that
serves the area between 9th Avenue and Twin City Highway, and from Highway 73 to Highway
365; and,
WHEREAS, it was deemed in the best interest of the City of Port Arthur to replace the
pipe that recently required 4 repairs to keep it in service; and,
WHEREAS, the 16" water main at Lake Arthur Drive is a critical component of the
water distribution process and needed to be replaced as quickly as possible to ensure
uninterrupted service and protect public health and safety; and,
WHEREAS, pursuant to Section 252.022(a)(1) this replacement is authorized because of
a public calamity that requires the immediate appropriation of money to relieve the necessity of
the municipality's residents or to preserve the property of the municipality; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(2) because it was a
procurement necessary to preserve or protect the public health or safety of the municipalities
residents; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of
unforeseen damage to public machinery, equipment, or other property; and,
P.R. No. 20338
07/17/2018 BW
Page 2 of 3
WHEREAS,the estimate of the water main replacement was $38,000.00 (Exhibit B) and
funds are available from Account No. 410-1253-532.35-00 (Water System Maintenance); and,
WHEREAS, City Manager approved proceeding with this replacement on an emergency
basis based on the emergency provisions of Chapter 252 of the Texas Local Government Code
(Exhibit A); and,
WHEREAS, Harris Construction Company provided a quote of $38,000.00 for the
emergency replacement of the 16" water main at Lake Arthur Drive and the expenditure was
authorized due to the water service outages.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, ratification of the emergency replacement of the 16" water main at
Lake Arthur Drive with Harris Construction Company in the amount not to exceed $38,000.00 is
hereby approved, a copy of the quote is attached hereto as Exhibit"B".
Section 3. That, a copy of this caption be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED on this day of July, A.D., 2018, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Derrick Ford Freeman, Mayor
P.R. No. 20338
07/17/2018 BW
Page 3 of 3
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
17dJ
Val Tizeno
City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson Dr. Hani Tohme, P.E.
Interim City Manager Director of Utilities
)drj-7,ii-
Andrew Vasquez Clifton Williams, CPPB
Director of Finance Purchasing Manager
410-1253-532.35-00
EXHIBIT "A"
City of
\�@ A
nrt rthur
INTEROFFICE MEMORANDUM
Date: June 29, 2018
To: Mr. Harvey Robinson, Interim City Manager
From: Hani Tohme, Director of Water Utilities Ar
RE: Lake Arthur Drive 16" Water Line Replacement
The 16" water line on Lake Arthur Drive is in need of replacement. Please authorize Harris
Construction Company of Beaumont,Texas to immediately begin the job,replacing the 16"AC
line with 16"HDPE to tank per their estimate#23 provided for$38,000.00. A resolution will be
present to City Council to ratify this emergency action.
Interim City Manager
"Remember, we are here to serve the Citizens of Port Arthur"
EXHIBIT "B"
`S coMSTRuc. Harris Construction Company Estimate
p �, 9632 Gaulding Road
1%,` Beaumont, Texas 77705 Date Estimate#
6/27/2018 23
Name/Address
City of Port Arthur
P.O. No.
Item Description Qty Unit Rate Amount
16"HDPE Emerg.Repair on Water Line at Lake Arthur Dr. I LS 38,000.00 38,000.00
Replacing 16"AC line with 16'HDPE to tank
Total x38,000.00
Signature
Phone# E-mail
(409)794-1668 gharris1668(aatt.net