HomeMy WebLinkAboutPR 20333: PURCHASE OF 2 MINI EXCAVATORS City of
•
r1"1 rthu
T
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 9, 2018
To: The Honorable Mayor and City Council
Through: Mr. Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Utilities Director
RE: P.R. 20333 —Purchase of Two Mini Excavators for Utilities Department
Introduction:
The intent of this Agenda Item is to seek City Council's approval for Interim City Manager to
purchase two mini excavators from Associated Supply Co., Inc. of Beaumont, Texas through
the Houston-Galveston Area Council Cooperative Purchasing Program (H-GAC) in the
amount of $75,990.92 from Account No. 410-1255-532.92-00, Equipment. The two mini
excavators will be utilized by the Utilities Department's Pipebursting Crew and Wastewater
Operations to replace old and deteriorated sanitary sewer lines City-wide. The rehabilitation of
the sanitary sewer system will decrease Inflow and Infiltration (I/I) of storm water into the
Collection system and reduce the number of sanitary sewer overflows.
Background:
The two mini excavators will be utilized by the Utilities Department's Pipebursting Crew and
Wastewater Operations to replace old and deteriorated sanitary sewer lines City-wide. The
rehabilitation of the sanitary sewer system will decrease Inflow and Infiltration (I/I) of storm
water into the Collection system and reduce the number of sanitary sewer overflows.
Budget Impact:
The two mini excavators have a H-GAC purchasing quote of$37,995.46 each from Associated
Supply Co., Inc. of Beaumont, Texas, for a total of $75,990.92, and will be paid out of
Account No. 625-1801-532.92-00, Equipment(equipment account funded by the Industry).
Recommendation:
It is recommended that City Council approve the Interim City Manager to purchase the two
mini excavators, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 20333
07/17/18 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2)
CASE CX37C MINI EXCAVATORS FROM ASSOCIATED
SUPPLY CO., INC. OF BEAUMONT, TEXAS THROUGH H-GAC,
CONTRACT NO. SM10-16, FOR THE UTILITIES DEPARTMENT
FOR USE IN THE REPLACEMENT OF SEWER LINES BY THE
PIPEBURSTING CREW AND WASTEWATER OPERATIONS IN
THE TOTAL AMOUNT OF $75,990.92; FUNDS ARE AVAILABLE
IN WATER UTILITIES ACCOUNT NO. 625-1801-532.92-00,
EQUIPMENT.
WHEREAS, the sanitary sewer pipes in the City of Port Arthur are in need of
replacement; and,
WHEREAS, the pipebursting method has been selected to accomplish this task utilizing
City employees; and,
WHEREAS,this equipment will be an essential part of the operation; and,
WHEREAS, pursuant to Chapter 271 Subchapter D of the Local Government Code, a
city may participate in cooperative purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established through purchase contracts of the
Commission; and,
WHEREAS, per Resolution No. 11-196, the City of Port Arthur entered into an
Interlocal Agreement for cooperative purchasing with H-GAC Cooperative Purchasing Program
(H-GAC); and,
WHEREAS, the Purchasing Division has solicited a Houston-Galveston Area Council
Cooperative Purchasing Program (H-GAC) quote for two (2) Case CX37C Mini Excavators, as
delineated in our Purchasing Policy; and,
WHEREAS, the quote from H-GAC, through Associated Supply Co., Inc. of Beaumont,
Texas provided the bid attached as EXHIBIT "A", meeting our specifications.
NOW THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF CITY OF
PORT ARTHUR:
P. R. No. 20333
07/17/18 bw
Page 2 of 3
THAT, City Council hereby authorizes the purchase of two (2) Case CX37C Mini
Excavators from Associated Supply Co., Inc. of Beaumont, Texas through H-GAC in the amount
of$75,990.92; and,
THAT, funding for this equipment is provided for in Account No. 625-1801-532.92-00,
Equipment, and funded by Industry; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2018 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor ;
Councilmembers:
NOES: .
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:Yalecia Ti no Harvey Robinson
.€ Lt4-
City Attorney Interim City Manager
EXHIBIT A
(HGAC Quote)
•
iliGACBary
CONTRACT PRICING WORKSHEET Contract
SDate
SNI10- 7/3%20 18
For Standard Equipment Purchases No.: Prepared:
This Form must be prepared by Contractor and given to End User. End User issues PO to Contractor, and
MUST also fax a copy of PO, together with completed Pricing Worksheet, to H-GAC @ 713-993-4548.
Please type or print legibly.
Buying City of Port Arthur contractor: Associated Supply Co., Inc. (ASCO)
Agency:
Contact Dr. Hani Tohme Prepared Patrick McGriff
Person: By:
Phone: 409.983.8226 Phone: 409.273.0439
Fax: 409.983.8291 Fax: 409.212.8101
Email: hani.tohme c(Dportarthurtx.gov Email: pmcgriffascoeq.com
Product
Code: 07A Description: CASE CX37C MINI EXCAVATOR
A.Product Item Base Unit Price Per Contractor's H-GAC Contract: $35,760. 1
B. Published Options-Itemize below- Attach additional sheet if necessary- Include Option Code in description if applicable
(Note:Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
Rubber Tracks $0.00
2Way Aux Joystick Proportional $0.00
Short Arm-747320 $0.00
Beacon $204.40
Standard CounterweiOhl $0.00
Linkage With Hook $0.00
Travel Alarm $151.11
18"Bucket $625.00
Subtotal From Additional Sheet(s):
Subtotal B: $980.51
C. Unpublished Options-Itemize below-Attach additional sheet if necessary
(Note:Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
$0.00
$0.00
Subtotal From Additional Sheet(s):
Subtotal C: $0.00
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit For this transaction the percentage is: 0%
Price plus Published Options(A+B).
D.Total Cost before any other applicable Charges,Trade-Ins,Allowances,Discounts,Etc.(A+B+C)
Quantity Ordered: 1 X Subtotal of A+B+C: $36,741.02 = Subtotal D: $36,741.02
E.Other Charges,Trade-Ins,Allowances,Discounts,Etc.
Description Cost Description Cost
Factory freight $3,000.00
Local freight $300.00
Multiple Unit Discount/July Special -$2,045.56
Subtotal E: $1,254.44
Delivery Date: 10-30 Days ARO F. Total Purchase Price (D+E): $37,995.46