HomeMy WebLinkAboutPR 20170: ACCEPTING A GRANT DERRICK FREEMAN,MAYOR HARVEY ROBINSON
CAL J.JONES,MAYOR PRO TEM INTERIM CITY MANAGER
COUNCIL MEMBERS: City of =` EnergyCrry SHERRI BELLARD,TMRC
RAYMOND SCOTT,JR �l CITY SECRETARY
THOMAS KINLAW,III 40.1
HAROLD DOUCET,SR. VALECIA TIZENO
WILLIE`BAE"LEWIS JR. ort r t h u r CITY ATTORNEY
OSMAN SWATI
CHARLO i I'h MOSES Texas
KAPRINA RICHARDSON FRANK
Date: July 13, 2018
To: Harvey Robinson, Interim City Manager
From: Rebecca Underhill, Assistant to the City Manager
RE: Proposed Resolution No. 20170
The Rebuild Texas Fund announced $1 million in funding for disaster preparedness
activities. The program provided grants of up to $100,000 per entity for "disaster planning,
community preparedness, training, equipment or other needs to improve disaster preparedness and
response."
The Fund has awarded the City of Port Arthur $100,000 to fund two projects, Emergency
Operations Center Technology Support Package and High Water Search and Rescue Response
Equipment, as described in detail in the attached memo from Deputy Chief Havens.
About the Rebuild Texas Fund
The Rebuild Texas Fund was launched while it was still raining in Houston just days after
Hurricane Harvey devastated Texas communities. A collaborative project of the Michael & Susan
Dell Foundation and the OneStar Foundation, along with over 30,000 donors, the initiative is
dedicated to the economic recovery of hard-hit Texas communities, serving all affected areas and
supporting unmet needs so communities have the range of resources they need to come back even
stronger.
All funds donated to the Rebuild Texas Fund are used for the ongoing rebuilding efforts
across the impacted communities, while administrative costs are covered by the Michael & Susan
Dell Foundation and the OneStar Foundation.
Port Arthur Fire Department
MEMO
To: Rebecca Underhill, Assistant to the City Manager
From: Robert L. Havens, Deputy Fire Chief/Deputy EMC
Date: July 13, 2018
Ref: Rebuild Texas Grant Proposal
Project#1: Emergency Operations Center (EOC) Information Technology (IT)
Support Package
Description: The City has long needed a free standing, easily activated Emergency
Operations Center (EOC) to function as a multiagency command and coordination point
during high impact emergencies and disasters. The EOC would provide all emergency
management partners with the ability to readily communicate with, activate, and
manage Local, State and Federal resources assigned to emergency or disaster
operation(s).
Currently, the City lacks a dedicated equipment cache required to stand up an EOC
operation on short notice or no notice. Equipment such as laptop computers, printers,
etc., must be pulled from other operational and administrative activities to be pressed
into service, or emergency procurement procedures must be implemented with the hope
the needed equipment is available.
Acquisition of the following EOC IT support package would provide the Office of
Emergency Management (OEM) the ability to stand up an EOC in a timely manner while
providing the OEM the flexibility of establishing EOC operations in just about any City of
Port Arthur building or complex that best supports the emergency/disaster operation.
EOC IT Support Package Project
Item# Item Description Cost Quantity Subtotal
1 HP DesignJet T795 44" Large-Format Color Inkjet Printer $ 5,200.00 2 $ 10,400.00
2 Inspiron 15 7000 2-in-1 Laptop w/MS Office, PDF, Sleeve $ 1,120.00 27 $ 30,240.00
3 Samsung Galaxy Tab E 32GB Tablet $ 300.00 20 $ 6,000.00
4 Brother MFC-L8900CDW All-in-One Color Laser Printer $ 550.00 10 $ 5,500.00
5 NEC NP-PA853W-41ZL-3D WXGA 1080p LCD Projector $ 3,500.00 2 $ 7,000.00
6 VIZIO SmartCast E-Series E70-E3 70" TV $ 1,000.00 4 $ 4,000.00
7 Cradlepoint NetCloud AER2200-600M LTE Advanced Router $ 1,380.00 2 $ 2,760.00
Total Cost $ 65,900.00
1
This package would enhance our ability to maintain a common operating picture during
an event and allow for the more effective and efficient command and control of all
deployed resources.
The City of Port Arthur is currently pursuing the acquisition and rehabilitation of property
in partnership with our Economic Development Corporation (EDC) to build a permanent,
dedicated EOC facility. This EOC IT support package will be used to set up the initial
basic IT structure of the EOC when it is initially brought on line.
Project#2: High Water Search & Rescue Response Project
Description: During Hurricane Harvey, the City had only one (1) shallow draft, flat
bottom marine craft available to conduct high water search and rescue operations. The
City of Port Arthur's jurisdictional territory covers more than 143 square miles, more
than 82 square miles is land area. Of that land area, approximately 80% (66 square
miles) or more flooded during Hurricane Harvey. Adding four (4) additional shallow draft,
flat bottom marine craft to the Port Arthur Fire Department's inventory and strategically
positioning them at various Fire Stations through the City will greatly enhance the Fire
Departments ability to conduct search and rescue operations during flood events.
High Water Search & Rescue Response Project
Item# Item Description Cost Quantity Total
1 Southfork Aluminum Flat-bottom Boat 16'x4' w/Trailer, $ 8,525.00 4 $ 34,100.00
25hp Mercury electric/pull start outboard motor& SS prop
Total Cost $ 34,100.00
Additionally, these craft once acquired and deployed throughout the City have the
added value of being able to support other daily emergency response operations that
involve the rivers, lakes, bayous, canals, coastline, ports, harbors, and other bodies of
water the cover more than 60 square miles of the City.
Total Cost for All Projects
Project# Project Description Cost Quantity Total
1 EOC IT Support Package Project $65,900.00 1 $ 65,900.00
2 High Water Search & Rescue Response Project $ 34,100.00 1 $ 34,100.00
Total Cost $ 100,000.00
If the City of Port Arthur had the above equipment in their inventory prior to the 2017
hurricane season, both emergency/disaster management: command, control, and
coordination operations and high water/flood search and rescue operations would
have been greatly enhanced during the Hurricane Harvey event.
2
P. R. No. 20170
07/13/18 RU
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY OF PORT
ARTHUR TO ACCEPT A GRANT IN THE AMOUNT OF
$100,000 FROM THE REBUILD TEXAS FUND AND THE
CENTER FOR DISASTER PHILANTHROPY TO BE USED
TO PURCHASE EQUIPMENT FOR DISASTER
PREPAREDNESS AND RESPONSE ACTIVITIES
WHEREAS, the Center for Disaster Philanthropy (CDP) and the Rebuild Texas Fund
teamed up to help local communities better prepare for future storms or other natural disasters; and
WHEREAS, research shows that every dollar spent on preparedness is worth six dollars in
recovery; and
WHEREAS, CDP and Rebuild Texas Fund together dedicated $1 million to preparedness
projects throughout the Harvey affected region; and
WHEREAS, the City of Port Arthur submitted projects that met the guidelines of the
program, focusing on disaster planning, community preparedness, equipment and other needs to
improve disaster preparedness and response; and
WHEREAS, the Rebuild Texas Fund and the Center for Disaster Philanthropy have awarded
One Hundred Thousand Dollars ($100,000)to the City of Port Arthur in order to assist the City in its
ongoing post-Harvey recovery efforts; and,
WHEREAS, the projects selected for funding include Emergency Operations Center
Technology and High Water Search and Rescue Equipment.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the Mayor to execute the Memorandums
of Understanding, attached hereto as"Exhibit A" accepting the One Hundred Thousand Dollars
P. R. No. 20170
Page 2 of 2
($100,000) to the City of Port Arthur in order to assist the City in its ongoing post-Harvey recovery
efforts.
Section 3. That the City Council and on behalf of the Citizens of Port Arthur hereby
expresses their thanks to the Rebuild Texas Fund and their partners for this generous donation.
Section 4. That a copy of the caption of this resolution be spread upon the minutes of the
City Council.
READ, ADOPTED AND APPROVED THIS day of , 2018
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Va ecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson
Interim City Manager
Andrew Vasquez
Director of Finance
EXHIBIT "A"
(Award Letters)
DocuSign Envelope ID:520E96A6-C5E1-4ADC-A3D4-24ECOEOA6B80
REBUILD
TEXAS
FUND
July 11, 2018
City of Port Arthur
444 4th Street
P.O. Box 1089
Port Arthur,Texas 77641
RE:Grant Award&Agreement
Dear Ms. Underhill:
On behalf of The OneStar Foundation and The Michael&Susan Dell Foundation--for the Rebuild Texas Fund—and
in collaboration with the Center for Disaster Philanthropy Hurricane Harvey Recovery Fund (collectively, the
"Grantors"), it is our pleasure to inform you that a grant to City of Port Arthur ("Grantee") in the amount of
$34,100 has been approved for the project described below toward your relief and rebuilding efforts for the
victims of Hurricane Harvey. Payments to be made in separate installments as indicated below.
City of Port Arthur Region 1
Project Summary Purchasefour rescue boats
RTF Funding $17,050
CDP Funding $17,050
Total Grant Funding $34,100
Beneficiaries City of PortArthur,with a population of about 55,000,will usethese
resources to support first responders in efforts for search and rescue
followinga disaster.
Need During Hurricane Harvey,the City only had one search and rescue boat,
which hindered their ability to respond to many requests for rescue.As the
City's jurisdiction covers morethan 143 square miles,one boat was not
enough to coverthe needs ofthe City's residents.Additional boats will
greatly enhance the City's abilityto respond i n future disasters.
Project/Use of funds Four aluminum flat bottom boats with trailers and 25 horsepower motor.
Project timeline Project will be implemented uponfundingwiththe boats in place as soon
as they can be purchased and delivered.
City of Port Arthur Award Letter
OneStar Foundation, 9011 Mountain Ridge Dr#100,Austin, TX 78759 Page 1 of 3
Center for Disaster Philanthropy, Inc.,1201 Connecticut Ave.NW,Suite 300, Washington, DC 20036
DocuSign Envelope ID:520E96A6-C5E1-4ADC-A3D4-24ECOEOA6B80
Reporting Grantee will report on the followingatthe end ofthe 6-month project:
Requirements • Documented use of funds
• Number of individuals served
• Project highlights
• Lessons learned
Conditions (please initial your acceptance and agreement next to each):
Grant funds must be used in accordance with the budget and activities included in the attached project
proposal within six months of receipt, unless otherwise approved in advance by Grantors.
Grantee warrants that funds will only be used for the purposes allowed by the IRS and other government
agencies relating to grants from private foundations and public charities, as more particularly described
herein.Without exception, no funds will be used for lobbying purposes or to aid in the election of a public
official.
Grantee will ensure to the greatest extent possible this grant is meeting unmet needs, and that a II other
sources of funding (insurance, FEMA,SBA,or other government funding, etc.)have been exhausted or are
not reasonably available. In some instances,receipt of private funds may impact your access,or the access
of those you serve,to federal reimbursement.
Grantee will furnish to The OneStar Foundation and the Center for Disaster Philanthropy any information
concerning a change in the proposal ora change in Grantee'stax-exempt status.
Grantee consents to the use of City of Port Arthur's name and logo by the Rebuild Texas Fund and the
Center for Disaster Philanthropy in reporting, publications, and social media related to the grant.
If Grantee's tax-exempt status changes, or if funds are not used for the purposes described in your
proposal, The OneStar Foundation and the Center for Disaster Philanthropy reserve the right to have all
remaining grant funds immediately returned.
Grantee will provide financial and programmatic reporting to The OneStar Foundation and the Center for
Disaster Philanthropy on a regular basis; respond to any audit requests pertaining to the grant; and
provide a final report of the overall financial status and program performance of the grant project within
thirty (30) days of the funds being expended, or at the end of the grant term of six months whichever
comes first.
Grantee agrees that these funds will be used in compliance with all applicable anti-terrorism financing
and asset control laws and regulations and that none of these funds will be used to support or promote
violence, terrorist activity or related training, or money laundering. Re-granting is not permitted unless
specifically approved in the grant budget. Grantee is required to cross-check all sub-grantees approved
for re-granting against the terrorism watch lists designated by the U.S. Treasury Office of Foreign Assets
Control (OFAC) and refrain from providing financial or material support to any listed individual or
organization.
Grantee agrees to indemnify and hold harmless The OneStar Foundation and its officers, directors,
employees, subsidiaries, affiliates and agents (the "OneStar Parties") with respect to any and all
judgments, damages,expenses, obligations, losses, liens, or other liabilities asserted against the OneStar
Parties with respect to any claims or causes of action resulting from or related to any acts or omissions by
Grantee.Grantee shall pay all expenses, including legal fees and costs, to respond to or defend any such
claim or cause of action,whether brought in a court of law or otherwise.The OneStar Parties shall provide
written notice of any claim or action to Grantee and shall cooperate with Grantee in the defense of such
claim or action, provided that the OneStar Parties shall be entitled to select legal counsel to represent
them in the claim or action and that Grantee shall not enter into a settlement on behalf of the OneStar
Parties without the OneStar Parties'prior written consent.
City of Port Arthur Award Letter
OneStar Foundation, 9011 Mountain Ridge Dr#100,Austin, TX 78759 Page 2 of 3
Center for Disaster Philanthropy, Inc.,1201 Connecticut Ave.NW,Suite 300, Washington, DC 20036
DocuSign Envelope ID:520E96A6-C5E1-4ADC-A3D4-24ECOEOA6B80
Upon receipt of this executed agreement,the noted grant funds will be processed and sent to you.
Thank you for your good work on behalf of those devastated by Hurricane Harvey!
Sincerely,
relnrf G.046
Chris Bugbee/Chief Operating Officer Robert G.Ottenhoff/President&CEO
OneStar Foundation Center for Disaster Philanthropy, Inc.
ACCEPTED BY:
Rebecca Underhill/Assistant to the City Manager DATE
City of Port Arthur
City of Port Arthur Award Letter
OneStar Foundation, 9011 Mountain Ridge Dr#100,Austin,TX 78759 Page 3 of 3
Center for Disaster Philanthropy, Inc., 1201 Connecticut Ave.NW,Suite 300,Washington, DC 20036
DocuSign Envelope ID:126ED12C-1 CB3-4D45-9828-5ACE32573699
REBUILD
TEXAS
FUND
July 11, 2018
City of Port Arthur
444 4th Street
P.O. Box 1089
Port Arthur,Texas 77641
RE:Grant Award&Agreement
Dear Ms. Underhill:
On behalf of The OneStar Foundation and The Michael& Susan Dell Foundation--for the Rebuild Texas Fund—and
in collaboration with the Center for Disaster Philanthropy Hurricane Harvey Recovery Fund (collectively, the
"Grantors"), it is our pleasure to inform you that a grant to City of Port Arthur ("Grantee") in the amount of
$65,900 has been approved for the project described below toward your relief and rebuilding efforts for the
victims of Hurricane Harvey. Payments to be made in separate installments as indicated below.
City of Port Arthur Emergency Operations Center Region 1
Project Summary Purchase equipmentforthe City's Emergency Operations Center
RTF Funding $32,950
CDP Funding $32,950
Total Grant Funding $65,900
Beneficiaries Residents ofthe City of PortArthur and its first responder and disaster
response organizations.City of Port Arthur has a population of about
55,000 and is in a partof the state that has been significantly impacted by
floodingand is socially vulnerable.
Need The City does not have a free standing,easily activated EOC to function as a
multi-agency command and coordination point dun ngemergencies.The
EOC will provide all emergency management partners with the ability to
readily communicate with,activate, and manage local,state and federal
resources assigned to emergency or disaster operations.
City of Port Arthur Award Letter
OneStar Foundation, 9011 Mountain Ridge Dr#100,Austin,TX 78759 Page 1 of 3
Center for Disaster Philanthropy, Inc., 1201 Connecticut Ave.NW,Suite 300, Washington, DC 20036
DocuSign Envelope ID: 126ED12C-1CB3-4D45-9828-5ACE32573699
Project /Use offunds Dedicated equipmentto support an EOC- including271aptops,20 tablets,
projectors,printers,and routers.
Project timeline The procurement processwill begin immediately upon receiptoffunds.
PortArthurwill utilize existing hardware contracts.
Reporting Grantee will report on the followingatthe end ofthe 6-month project:
Requirements • Documented use of funds
• Number of individuals served
• Project highlights
• Lessons learned
Conditions (please initial your acceptance and agreement next to each):
Grant funds must be used in accordance with the budget and activities included in the attached project
proposal within six months of receipt, unless otherwise approved in advance by Grantors.
Grantee warrants that funds will only be used for the purposes allowed by the IRS and other government
agencies relating to grants from private foundations and public charities, as more particularly described
herein.Without exception, no funds will be used for lobbying purposes or to aid in the election of a public
official.
Grantee will ensure to the greatest extent possible this grant is meeting unmet needs, and that a II other
sources of funding (insurance,FEMA,SBA,or other government funding, etc.)have been exhausted or are
not reasonably available. In some instances, receipt of private funds may impact your access,or the access
of those you serve,to federal reimbursement.
Grantee will furnish to The OneStar Foundation and the Center for Disaster Philanthropy any information
concerning a change in the proposal or a change in Grantee's tax-exempt status.
Grantee consents to the use of City of Port Arthur's name and logo by the Rebuild Texas Fund and the
Center for Disaster Philanthropy in reporting, publications, and social media related to the grant.
If Grantee's tax-exempt status changes, or if funds are not used for the purposes described in your
proposal, The OneStar Foundation and the Center for Disaster Philanthropy reserve the right to have all
remaining grant funds immediately returned.
Grantee will provide financial and programmatic reporting to The OneStar Foundation and the Center for
Disaster Philanthropy on a regular basis; respond to any audit requests pertaining to the grant; and
provide a final report of the overall financial status and program performance of the grant project within
thirty (30) days of the funds being expended, or at the end of the grant term of six months whichever
comes first.
Grantee agrees that these funds will be used in compliance with all applicable anti-terrorism financing
and asset control laws and regulations and that none of these funds will be used to support or promote
violence, terrorist activity or related training, or money laundering. Re-granting is not permitted unless
specifically approved in the grant budget. Grantee is required to cross-check all sub-grantees approved
for re-granting against the terrorism watch lists designated by the U.S.Treasury Office of Foreign Assets
Control (OFAC) and refrain from providing financial or material support to any listed individual or
organization.
Grantee agrees to indemnify and hold harmless The OneStar Foundation and its officers, directors,
employees, subsidiaries, affiliates and agents (the "OneStar Parties") with respect to any and all
judgments, damages,expenses, obligations, losses, liens, or other liabilities asserted against the OneStar
Partieswith respect to any claims or causes of action resulting from or related to any acts or omissions by
Grantee.Grantee shall pay all expenses, including legal fees and costs, to respond to or defend any such
claim or cause of action,whether brought in a court of law or otherwise.The OneStar Parties shall provide
written notice of any claim or action to Grantee and shall cooperate with Grantee in the defense of such
City of Port Arthur Award Letter
OneStor Foundation, 9011 Mountain Ridge Dr#100,Austin,TX 78759 Page 2 of 3
Center for Disaster Philanthropy, Inc.,1201 Connecticut Ave.NW,Suite 300,Washington, DC20036
DocuSign Envelope ID:126ED12C-1 CB3-4D45-9828-5ACE32573699
claim or action, provided that the OneStar Parties shall be entitled to select legal counsel to represent
them in the claim or action and that Grantee shall not enter into a settlement on behalf of the OneStar
Parties without the OneStar Parties' prior written consent.
Upon receipt of this executed agreement,the noted grant funds will be processed and sent to you.
Thank you for your good work on behalf of those devastated by Hurricane Harvey!
Sincerely,
—DocuSlyiW M: DocuS4gn1E q:
Kob�t G. Otit t.,k ff
c—..:J_eec,ste:n_» FEMPO.E7134eF
Chris Bugbee/Chief Operating Officer Robert G.Ottenhoff/President & CEO
OneStar Foundation Center for Disaster Philanthropy, Inc.
ACCEPTED BY:
Rebecca Underhill/Assistant to the City Manager DATE
City of Port Arthur
City of Port Arthur Award Letter
OneStar Foundation, 9011 Mountain Ridge Dr#100,Austin,TX 78759 Page 3 of 3
Center for Disaster Philanthropy, Inc., 1201 Connecticut Ave.NW,Suite 300,Washington, DC 20036