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Home My WebLink AboutPR 20328: CHANGE ORDER NO. 2 - STORM SEWER IMPROVMENTS ALONG WOODWORTH BLVD. FROM THOMAS BLVD. TO 7TH STREET Car of 40 ort r t{t tt�� 7,urs www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: July 11, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Armando Gutierrez,Jr., P.E., Director of Public Works RE: P.R. 20328—Storm Sewer Improvements along Woodworth Blvd. from Thomas Blvd.to 7th Street—Change Order No. 2 Introduction: Acceptance of Change Order No. 2 for a 10 day extension in the proposed city street Storm Sewer Improvements along Woodworth Blvd. from Thomas Blvd. to 7th Street. Background: Proposed Change Order No. 2 is a request of additional time due to delays occurring on May 2, 3, & 18 of 2018 due to AT&T utility installations and on June 6, 7, 8, 12, 13, 14, 15 of 2018 extra work was performed outside of the scope of the original contract; concrete repairs, removal and replacement of sidewalks, installation of handicap ramps and replaced storm sewer pipes and tie-ins.This work will not increase the total contract price. Change order No. 1 increased the contract term from 270 calendar days to 294 calendar days. This change order would increase the revised term of 294 calendar days to 304 calendar days and a new substantial completion date from June 28, 2018 to August 1, 2018. Budget Impact: There is no budget impact. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8102 x FAX 409.983.8294 Recommendation: Approval of P.R. No. 20328 authorizing the City Manager to execute Change Order No. 2 to the contract with Norman Highway Constructors for the Storm Sewer Improvements along Woodworth Blvd. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 x Port Arthur.Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743 P.R. 20328 07/11/18 anw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND NORMAN HIGHWAY CONSTRUCTORS OF ORANGE, TEXAS FOR THE STORM SEWER IMPROVEMENTS ALONG WOODWORTH BLVD. FROM 7TH STREET TO THOMAS BLVD. INCREASING THE CONTRACT TERM BY 10 DAYS TO A NEW TOTAL OF 304 DAYS. WHEREAS, per Resolution No. 17-188, the City Council awarded a contract for the Storm Sewer Improvements along Woodworth Blvd. from Thomas Blvd. to 7th Street to Norman Highway Constructors of Orange, Texas in the projected budgetary impact amount of $1,186,728.00 and a term of 270 calendar days; and, WHEREAS, per Resolution No. 18-147, the City Council authorized Change Order No. 1, increasing the initial term of the contract from 270 to 294 calendar days; and, WHEREAS, proposed Change Order No. 2 is a request for a time extension of 10 days due to delays by a local utility contractor and extra work performed outside of the scope of the original contract; concrete repairs, removal and replacement of sidewalks, installation of handicap ramps and replaced storm sewer pipes and tie-ins. This work will not increase the total contract price; and, WHEREAS, Change Order No. 2 will increase the revised contract term from 294 to 304 calendar days, extending the substantial completion date from July 22, 2018 to August 1, 2018 herein deemed an appropriate action; now, therefore, P.R. 20328 Page 2 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute said Change Order No. 2 to the contract between the City of Port Arthur and Norman Highway Constructors of Orange, Texas; and, THAT, Change Order No. 2 increases the contract term from 294 calendar days to 304 calendar days and extends the substantial completion date from July 22, 2018 to August 1, 2018; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2018 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Derrick Freeman Mayor Attest: Sherri Bellard City Secretary P.R. 20328 Page 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: \l Z Valecia Tizeno Harvey Robinson City Attorney Interim City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: Andrew Vasquez, CPA Director of Finance Armando Gutierrez, Jr., P.E. Dire or of Public Works stir,/ (f4A.4.3 Clifton Williams, CPPB Purchasing Manager Alm. • .vi roll Hiouc A/ ARCENEAUX WILSON&COLE enyu 1eern+y I,UI veying I plunnil y June 22, 2018 Mr. Armando Gutierrez, PE Director of Public Works City of Port Arthur 444 Fourth Street Port Arthur. Texas 77640 RE; PROPOSAL FOR CHANGE ORDER NO. 2 PROPOSED CITY STORM SEWER IMPROVEMENTS ALONG WOODWORTH BLVD. Job No. CPA-855 Dear Mr. Gutierrez: Attached is Change Order No. 2 for the Proposed City Street Strom Sewer Improvements along Woodworth Blvd. This change order includes the request for time extension of 10 days from delays and extra work performed from May to June. The Contractor completed work outside the original scope of the contract and encountered delays due to a local utility contractor. The added work includes full depth concrete repairs, remove and replace sidewalks. install handicap ramps and replace storm sewer pipe at an inlet tie-in. These items will be paid under existing items and will not increase the total contract price. We recommend the City of Port Arthur authorize the change to the contract by adding 10 calendar days to extend the contract end date from July 22, 2018 to August 1, 2018. I have attached Change Order No. 2 which modifies the contract to reflect this revision for your consideration and action. Should you have any questions or require additional information, please contact our office. Sincerely, Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole. PE Vice President 409.724.7888 2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Engineering Surveying awceng.com 7-'o'>.1 10194049 oRAL C24:4044- tia Texas General Land Office crW �► 0- Disaster Recovery lt)m PS �6 rge�isHco � Construction Contract Change Order Request Form Engineer: Owner(Contractor Locality): Contractor: Arceneaux Wilson&Cole LLC Norman Highway Construction, 2901 Turtle Creek Dr.,Suite 320 City of Port Arthur Inc. Port Arthur,TX 77642 444 4th Street P.O.Box 2440 Port Arthur,TX 77642 Orange,TX 77631 Phone No.: 409-724-7888 phone No.:409-983-8100 Phone No.:409-988-0326 Agreement Date: July 25,2017 Date:June 22, 2018 Contract For(Project Description): GLO Contract No.: Project Code No.: P21432C-5 Storm Sewer Improvements 12-403-008-7654 along Woodworth Blvd. Bid Package No.:11 Change Order No.: 2 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $1,186,728.00 Original Contract Time: 270 days Previous Change Order(s): Net Change From Previous No. 1 to No.1 $ 0.00 Change Orders: 24 days Contract Price Prior to Contract Time Prior to this Change Order: $1,186,728.00 this Change Order: 294 days Net Increase/Decrease of Net Increase/Dccrcase of this Change Order: $0.00 this Change Order: 10 days Contract Price With all Contract Time With all Approved Change Orders: $1,186,728.00 Change Orders: 304 days Cumulative Percent Change in Contract Price Grantee Contract End Date: (+/-): + 0.0% (mm/dd/yy) 12 /31/2018 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 10/27/14 (mm/dd/yy) 08/01/18 Construction Contract Change Order Request Form Page 1 of 3 CDBG Disaster Recovery Program May 2012 6. Is the Texas Commission on Environmental Quality(TCEQ) clearance still valid?(if applicable) 0 Yes ❑ No 7.Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes 0 No 8.Are the handicapped access requirements/approval still valid? (if applicable) 0 Yes 0 No 9.Are other Disaster Recovery contractual special condition clearance still valid? 0 Yes ❑ No (If no,specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18%decrease for counties). Construction Contract Change Order Request Form Page 2 of 3 CDBG Disaster Recovery Program May 2012 I IREQUEST FOR EXTENSION OF TIME DUE TO WEATHER OR SUPPLIES CITY OF PORT ARTHUR I DATE: 2 2r z _ , 20 14 I MONTH OF: ITIA c '27,a2. , 20 t CITY of PORT ARTHUR, TEXAS I PUBLIC WORKS DEPARTMENT P.O. BOX 1089 CITY of PORT ARTHUR, TEXAS 77641-1089 IATTENTION: Public Works Department 1 Gentlemen: We request extension of completion time on our Contract due to the days of I work lost as specified (list dates actually lost: do not include days not normally worked such as Saturdays, Sundays, or holidays): Dates Lost: MAI 2,3, i eg PC 2-0 le, I �'u in- C., "T. 4i► 11-, V5, 14.)-147r- r ZD l ab Contractor is requesting 10 working days 1 Days Los 5 x 7+ Calendar Days Requested Reasons for Request:I 1 m,.A 2, 3, t� - �T 2 G4c3t.-(t 1 �4.--z-- . iss49I3 ,,r,a - 46, 12- t5 �,(—Fcr.., .-.-� Z.- . re �..e..1 cJ,.-ni..� A C:57- 6 ..l .J , Contractor 02 � �l. -s)-' &...)se d ra. jam. I By: � / 1-3 4-12_,c) 4 11, .�- l IApproved for extension of calendar days. Disapproved. Date: , 20CITY OF CITY OF PORT ARTHUR, I TEXAS BY: City Manager I Distribution by City Original: Public Works Department xc: Engineer IContractor 1 CPA Federally Funded