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Home My WebLink About(02) JULY 17, 2018 REGULAR MEETING REGULAR MEETING — July 17, 2018 I. INVOCATION, PLEDGE & ROLL CALL Councilmember Frank gave the invocation followed with the pledge to the flag. The City Council of the City of Port Arthur met in Regular Session on Tuesday, July 17, 2018 at 5:35 p.m. in the City Council Chamber, City Hall, with the following members present: Mayor Derrick Freeman; Mayor Pro Tem Thomas Kinlaw, III., Councilmembers Raymond Scott, Jr., Cal Jones, Harold Doucet, Sr., Charlotte M. Moses and Kaprina Frank; Interim City Manager Harvey Robinson, City Secretary Sherri Bellard, City Attorney Valecia R. Tizeno, and Sergeant At Arms Chief of Police John Owens. II. PROCLAMATIONS & MINUTES Proclamations - None III. PETITIONS & COMMUNICATIONS A. Speakers (1) John Beard Regarding Current City Issues John Beard, 501 W. 15th Street, appeared before the City Council to discuss the above- mentioned topic. B. Presentations (1) A Presentation By Randall Reese And Matthew Kaufman Regarding The Sabine-Neches Navigation District Proposal Sabine-Neches Navigation District Representative Matthew Kaufman gave the above- mentioned presentation. (2) A Presentation By Acting Police Chief Owens Regarding The Port Arthur Police Department Building Relationships With The Community Acting Police Chief John Owens gave the above-mentioned presentation. (3) A Presentation By Staff Regarding Local Funding Through CDBG-DR Disaster Recovery Funding Assistant to the City Manager Rebecca Underhill gave the above-mentioned presentation. (4) A Presentation By Mayor Freeman Regarding Youth Sports Tourism Mayor Derrick Freeman gave the above-mentioned presentation. C. Employee Recognition - None D. Correspondence - None E. Discussion - None IV. PUBLIC HEARINGS — 6:00 PM - None V. UNFINISHED BUSINESS - None VI. CONSENT AGENDA Upon the motion of Councilmember Doucet, seconded by Mayor Pro Tern Kinlaw and carried, the following Consent Agenda items were adopted with the exception Proposed Resolutions No. 20303: Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Scott, Jones, Doucet, Moses and Frank. Voting No: None. A. Expense Reports Mayor Derrick Freeman Attend Disaster Relief Event In Austin, Texas May 9, 2018 $759.98 B. Minutes July 3, 2018 Regular Meeting C. Resolutions — Consent (1) P.R. No. 20170 — A Resolution Authorizing The City Of Port Arthur To Accept A Grant In The Amount Of $100,000 From The Rebuild Texas Fund And The Center For Disaster Philanthropy To Be Used To Purchase Equipment For Disaster Preparedness And Response Activities Proposed Resolution No. 20170 was adopted becoming Resolution No. 18-270. (2) P.R. No. 20200 — A Resolution Authoring The City Manager To Enter Into An Agreement With Sprint Through H-GAC Contract No. CW10-14 For The Annual Software Service For City Equipment /Vehicles GPS At $14.49 Per Unit For An Annual Projected Budgetary Impact Of $37,905.84. Funds Available In The Public Works Administration Motor Vehicle Maintenance GPS Service Cost Account No. 001-1201- 531.43-01 Proposed Resolution No. 20200 was adopted becoming Resolution No. 18-271. (3) P.R. No. 20241 — A Resolution Authorizing The City Manager To Execute Change Order No. 4 To The Contract Between The City Of Port Arthur And Excavation & Construction LLC Of Bridge City, Texas, Decreasing The Contract Amount By $1,700.35 To A New Contract Amount Of $972,811.13 And Authorizing Acceptance Of The Engineer's Certificate Of Completion, The Contractor's Affidavit Of Payment Of Debts And Claims, The Contractor's Affidavit Of Release, The Contractor's Certificate And Release And Execute The Certificate Of Acceptance And Release Of Retainage In The Amount Of $48,640.55 For The 4th Street Improvements Project: Stadium To Duff Account No. 105-1431-552.86-00, Project No. 4THST1 Proposed Resolution No. 20241 was adopted becoming Resolution No. 18-272. (5) P.R. No. 20306 — A Resolution Authorizing The City Manager To Enter Into A Memorandum Of Understanding (MOU) With Disaster And Humanitarian Services (DHS) For The Collaboration And Coordination of Outreach Efforts In Relation To Hurricane Harvey Proposed Resolution No. 20306 was adopted becoming Resolution No. 18-273. City Council Minutes Regular Meeting —July 17, 2018 (6) P.R. No. 20318 — A Resolution Rescinding Resolution No. 18-139 In Its Entirety, Which Authorized The Purchase Of A 2018 Chevrolet 15 Passenger Express Van For The Police Department From Classic Chevrolet Of Beaumont, Texas In The Amount Of $30,632.00, And Authorizing The Purchase Of A 2018 Chevrolet 15 Passenger Van To Caldwell County Of Caldwell, Texas, Through The Buyboard Cooperative Purchasing Program, Under Contract No. 521-16 In The Amount Of $30,790.00; Funding Available In Police Department Motor Vehicle Account No. 625-1801-521.93- 00 Proposed Resolution No. 20318 was adopted becoming Resolution No. 18-274. (7) P.R. No. 20323 — A Resolution Terminating The Contract With Coastal Pump Services, Inc. Of Manvel, Texas, For Bar Screen Repair, And Awarding The Contract To AlIco, LLC Of Beaumont, Texas, With A Projected Budgetary Impact Of $31,715.00 To Account Number 410-1256-532.42-00, Equipment Maintenance Proposed Resolution No. 20323 was adopted becoming Resolution No. 18-275. (8) P.R. No. 20328 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Norman Highway Constructors Of Orange, Texas For The Storm Sewer Improvements Along Woodworth Blvd. From 7th Street To Thomas Blvd. Increasing The Contract Term By 10 Days To A New Total Of 304 Days Proposed Resolution No. 20328 was adopted becoming Resolution No. 18-276. (9) P.R. No. 20331 — A Resolution Authorizing The City Manager To Execute A Contract For The Replacement Of The Roof At The Water Treatment Plant With LMC Corporation Through BuyBoard Cooperative Purchasing In The Amount Of $69,208.61, Account No. 410-1252-532.94- 00, Building Improvement Proposed Resolution No. 20331 was adopted becoming Resolution No. 18-277. (10) P.R. No. 20333 — A Resolution Authorizing The Purchase Of Two (2) Case CX37C Mini Excavators From Associated Supply Co., Inc. Of Beaumont, Texas Through H-GAC, Contract No. SM10-16 For The Utilities Department For Use In The Replacement Of Sewer Lines By The Pipebursting Crew And Wastewater Operations In The Total Amount Of $75,990.92; Funds Are Available In Water Utilities Account No. 625-1801-532.92-00 Equipment Proposed Resolution No. 20333 was adopted becoming Resolution No. 18-278. (11) P.R. No. 20334 — A Resolution Authorizing The Purchase Of One (1) Case CX80C Excavator From Associated Supply, Co., Inc. Of Beaumont, Texas Through H-GAC, Contract No. EM06-13 For The Utilities Department For Use In The Replacement Of Sewer Lines By The Pipebursting Crew And Wastewater Operations In The Total Amount Of $89,665.83; Funds Are Available In Water Utilities Account No. 410-1255-532.92-00, Equipment Proposed Resolution No. 20334 was adopted becoming Resolution No. 18-279 City Council Minutes Regular Meeting — July 17, 2018 (12) P.R. No. 20335 — A Resolution Authorizing The Purchase Of One (1) Case TV380 CTL Skidsteer From Associated Supply Co., Inc. Of Beaumont, Texas Through H-GAC Through Contract No. SM10-16 For The Utilities Department For Use In The Replacement Of Sewer Lines By The Pipebursting Crew And Wastewater Operations For The Total Amount Of $54,282.17; Funds Are Available In Water Utilities Account No. 410-1255-532.92-00, Equipment Proposed Resolution No. 20335 was adopted becoming Resolution No. 18-280. (13) P.R. No. 20336 — A Resolution Authorizing The Purchase Of One (1) Pipehunter Demo Mini Combo (Vactor Truck) From Houston Freightliner, Inc., Of Houston, Texas Through H- GAC, Contract No. HT06-18 For The Utilities Department For Use In The Replacement And Cleaning Of Sewer Lines By The Pipebursting Crew And Wastewater Operations For The Total Amount Of $264,892.00; Funds Are Available In Water Utilities Account No. 625-1801-532.92-00, Equipment Proposed Resolution No. 20336 was adopted becoming Resolution No. 18-281. (14) P.R. No. 20337 — A Resolution Authorizing The Fire Department To Contract With Farrwest Environmental Supply, LLC Of Schertz, TX To Lease, Calibrate And Maintain Fire Department Hazardous Materials Monitoring And Detection Equipment And Entry Suits, Through BuyBoard Cooperative Purchase Contract #524-17 In The Amount Of $37,559.49; Funding Available In Account No. 001-1121-522.42-00 Proposed Resolution No. 20337 was adopted becoming Resolution No. 18-282. (15) P.R. No. 20338 — A Resolution Ratifying The Emergency Replacement Of The 16" Water Main At Lake Arthur Drive By Harris Construction Company Of Beaumont, Texas In The Amount Not To Exceed $38,000.00. Funding Is Available In Utilities Account No. 410-1253-532.35-00, Water System Maintenance Proposed Resolution No. 20338 was adopted becoming Resolution No. 18-283. (16) P.R. No. 20340 — A Resolution Authorizing The Purchase Of A P385B Commercial Asphalt Paver From Mustang CAT Of Beaumont, Texas, Through HGAC Contract Pricing, For The Public Works Streets Division, In The Amount Of $183,781.00; Funds Are Available In The Capital Reserve Funding Public Works Streets 625-1801-531.92-03 Proposed Resolution No. 20340 was adopted becoming Resolution No. 18-284. (17) P.R. No. 20341 — A Resolution Authorizing The Purchase Of A Gradall Excavator From Associated Supply Company Inc. Of Beaumont, Texas, Under Buyboard Contracting No. 424- 13, For The Public Works Department Drainage Division In The Amount Of $334,899.00. Funding Available In Account No. 625-1801-531.92-04, Capital Reserve Fund Public Works Drainage Proposed Resolution No. 20341 was adopted becoming Resolution No. 18-285. VII. ITEMS REQUIRING INDIVIDUAL ACTION City Council Minutes 4 Regular Meeting — July 17, 2018 Consent - Resolutions (4) P.R. No. 20303 — A Resolution Authorizing The Purchase Of 29 Motorola APX6500 Mobile Radios From Motorola Solutions Of Houston, Texas, Through HGAC Contract RA-5- 15, Due To Loss/Damage Sustained During The Flooding Associated With Hurricane Harvey, In The Amount Of $95,849.93; Charged To Hurricane Harvey Account No. 147-2300-901.92-00, Project 082617 The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Doucet and seconded by Councilmember Moses that Proposed Resolution No. 20303 be adopted. Acting Police Chief John Owens and Deputy Chief Michael Fratus appeared before the City Council to answer inquiries regarding the above-mentioned purchase. Voting Yes: Mayor Freeman; Mayor Pro Tem Kinlaw; Scott, Jones, Doucet, Moses and Frank. Voting No: None. Proposed Resolution No. 20303 was adopted becoming Resolution No. 18-286. The caption of Resolution No. 18-286 reads as follows: RESOLUTION NO. 18-286 A RESOLUTION AUTHORIZING THE PURCHASE OF 29 MOTOROLA APX6500 MOBILE RADIOS FROM MOTOROLA SOLUTIONS OF HOUSTON, TEXAS, THROUGH HGAC CONTRACT RA-5-15, DUE TO LOSS/DAMAGE SUSTAINED DURING THE FLOODING ASSOCIATED WITH HURRICANE HARVEY, IN THE AMOUNT OF $95,849.93; CHARGED TO HURRICANE HARVEY ACCOUNT NO. 147-2300-901.92-00, PROJECT 082617 A. Resolutions (1) P.R. No. 20173 — A Resolution Appointing And/Or Reappointing A Member or Members To The Beautification Commission The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Doucet and seconded by Councilmember Moses that Proposed Resolution No. 20173 be adopted. The following citizens were nominated for appointment: District 3: Catherine Richard Mary Wycoff Position 7: Bernadine Crockett City Council Minutes Regular Meeting —July 17, 2018 Mayor: Reverend Ellis Allen Janis Allen Peggy Manual Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Scott, Jones, Doucet, Moses and Frank. Voting No: None. Proposed Resolution No. 20173 was adopted, with the above-mentioned names added, becoming Resolution No. 18-287. The caption of Resolution No. 18-287 reads as follows: RESOLUTION NO. 18-287 A RESOLUTION APPOINTING AND/OR REAPPOINTING A MEMBER OR MEMBERS TO THE BEAUTIFICATION COMMISSION (2) P.R. No. 20235 — A Resolution Appointing A Member And/Or Members And An Alternate And/Or Alternates To The Industrial District Contract Compliance Committee (Requested By Councilmember Moses) The Mayor introduced the above-mentioned Proposed Resolution. The motion was made by Councilmember Doucet and seconded by Councilmember Moses that Proposed Resolution No. 20235 be adopted. Mayor Pro Tern Kinlaw was nominated for appointment to the Industrial District Contract Compliance Committee. Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Scott, Jones, Doucet, Moses and Frank. Voting No: None. Proposed Resolution No. 20235 was adopted, with the above-mentioned name added, becoming Resolution No. 18-288. The caption of Resolution No. 18-288 reads as follows: RESOLUTION NO. 18-288 A RESOLUTION APPOINTING A MEMBER AND/OR MEMBERS AND AN ALTERNATE AND/OR ALTERNATES TO THE INDUSTRIAL DISTRICT CONTRACT COMPLIANCE COMMITTEE (REQUESTED BY COUNCILMEMBER MOSES) B. Ordinances - None VIII. ADJOURNMENT OF MEETING Upon the motion by Councilmember Doucet, seconded by Councilmember Frank and carried unanimously, the City Council adjourned their meeting 6:47 p.m. An audio-tape of this meeting is on file in the office of the City Secretary and is made a part of the official minutes of this meeting. City Council Minutes 6 Regular Meeting —July 17, 2018 MAYOR DERRICK FREEMAN ATTEST: CITY SECRETARY SHERRI BELLARD END OF REGULAR MEETING HELD July 17, 2018 APPROVED City Council Minutes 7 Regular Meeting —July 17, 2018