HomeMy WebLinkAboutPR 20347: SIGNATORIES FOR THE TEXAS GENERAL LAND OFFICE SUPPLEMENTAL DISASTER RELIEF FUND (IKE RECOVERY FUNDS) City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 31, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Ronald Burton, Director of Development Services
RE: P. R. #20347
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager,the
Assistant Finance Director-Accounting,the City Secretary and the Grants Accountant to serve
as signatories for the Texas General Land Office Disaster Grants.
Background:
Resolution Number 15-336 authorized the City Manager,the Comptroller,the City Secretary
and the Grants Accountant to serve as signatories for the Texas General Land Office Disaster
Grants. Due to changes in staff and a new staff position,the Depository/Authorized
Signatories Designation Form has to be updated.
The revised Depository/Authorized Signatories Designation Form will replace the
Comptroller's position with the Assistant Finance Director-Accounting. The Comptroller's
position no longer exists in the Accounting Department.
Budget Impact:
Resolution will not have an impact on the budget.
Recommendation:
It is recommended that City Council approve the City Manager to approve P. R. No. 20347, as
discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
1
P. R. #20347
JULY 17, 2018
MEE-GRANTS MANAGEMENT
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER, THE
ASSISTANT FINANCE DIRECTOR-ACCOUNTING, THE CITY
SECRETARY AND THE GRANTS ACCOUNTANT TO SERVE AS
SIGNATORIES FOR THE TEXAS GENERAL LAND OFFICE
SUPPLEMENTAL DISASTER RELIEF FUND (IKE RECOVERY FUNDS)
WHEREAS, the Texas Community Development Block Grant Program Implementation
Manual requires that the recipient organization shall provide authorized signatories for the State
of Texas Purchase Vouchers and the Request for payment forms; and,
WHEREAS, the recipient organization, being the City of Port Arthur, Texas, has met
this requirement by the City Council passing a resolution delegating the persons listed below
with the authority to sign the Depository/Authorized Signatories Designation Form of TxCDBG
Contract Number 12-449-000-6539 and Contract Number 13-339-000-7653.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur, Texas, authorizes the City
Manager, the Assistant Finance Director-Accounting, the City Secretary and the Grants
Accountant to serve as signatories on the contract documents for the Texas General Land Office,
as denoted in Exhibit"A"to this resolution.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the Council of the City of Port Arthur.
P. R. #20347
JULY 17, 2018
MEE-GRANTS MANAGEMENT
READ, ADOPTED, AND APPROVED, this day of July, 2018, AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Derrick Ford Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, Cit ttsrney/,
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
S:lgrants2\Hurricane Ike 2.11Resolutions\RESOLUTION NUMBER 20347.docx
P. R.#20347
JULY 17, 2018
MEE-GRANTS MANAGEMENT
EXHIBIT "A"
viAL L
,., Texas General Land Office - Disaster Recovery
Y
Depository/Authorized Signatories Designation Form (Revised: 7/11/12)
Grantee/Contractor: City of Port Arthur GLO-DR Contract No: 12-449-000-6539
DRS Grant No:210148
The financial lending institution listed here will serve as the depository for the Texas General Land Office-Disaster
Recovery Program Community Development Block Grant(CDBG)funds:
Capital One
(Name of Lending Institution)
2950 FM 365
(Address)
Port Arthur, Texas 77642
(City,State,Zip Code)
Fund Account Number:3,622,036,494
The individuals below are designated by resolution as authorized signatories for contractual documents—(At least
two signatories required.)
Harvey Robinson Harold Hankins
(Name) (Name)
Interim City Manager Assistant Finance Director-Accounting
(Title) (Title)
(Signature) (Signature)
Sherri Bellard Brittany Simmons
(Name) (Name)
City Secretary Grants Accountant
(Title) (Title)
(Signature) (Signature)
NOTE:A copy of a Resolution passed by the city council or county commissioner's court authorizing the signatories must
be submitted along with this form.
GLO—Disaster Recovery Program Forms
Page 1 of 1
oi=l'
;�I Texas General Land Office - Disaster Recovery
Depository/Authorized Signatories Designation Form (Revised: 7/11/12)
Grantee/Contractor: City of Port Arthur GLO-DR Contract No: 13-339-000-7653
DRS Grant No:220148
The financial lending institution listed here will serve as the depository for the Texas General Land Office-Disaster
Recovery Program Community Development Block Grant(CDBG)funds:
Capital One
(Name of Lending Institution)
2950 FM 365
(Address)
Port Arthur, Texas 77642
(City, State,Zip Code)
Fund Account Number:3,622,036,494
The individuals below are designated by resolution as authorized signatories for contractual documents—(At least
two signatories required.)
Harvey Robinson Harold Hankins
(Name) (Name)
Interim City Manager Assistant Finance Director-Accounting
(Title) (Title)
(Signature) (Signature)
Sherri Bellard Brittany Simmons
(Name) (Name)
City Secretary Grants Accountant
(Title) (Title)
(Signature) (Signature)
NOTE:A copy of a Resolution passed by the city council or county commissioner's court authorizing the signatories must
be submitted along with this form.
GLO— Disaster Recovery Program Forms
Page 1 of 1