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Home My WebLink AboutPR 20349: PURCHASE OF ONE 2019 FORD TRANSIT RESPONSE UNIT FOR THE UTILITIES DEPARTMENT AMI i//i/- City rf T W :. urr rthrtr Itcras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: July 19, 2018 To: The Honorable Mayor and City Council Through: Mr. Harvey Robinson, Interim City Manager From: Dr. Hani Tohme, P.E., Utilities Director RE: P.R. 20349—Purchase of one 2019 Ford Transit Response Unit That Will Be Used As A Camera Unit for Utilities Department Introduction: The intent of this Agenda Item is to seek City Council's approval for Interim City Manager to purchase one 2019 Ford Transit Response Unit that will be used as a Camera Unit from Chastang Ford of Houston, Texas through the Houston-Galveston Area Council Cooperative Purchasing Program(H-GAC) in the amount of$38,838.00 from Account No. 625- 1801-532.92-01, Equipment. The camera equipment will be installed in the 2019 Ford Transit Response Unit and will be utilized by the Utilities and Public Works Departments to televise existing storm and sanitary sewer pipes and identify sediment in the pipes and deteriorated pipes needing replacement or repair City-wide. This will assist in decreasing Inflow and Infiltration (1/I) of storm water into the collection system, reduce the number of sanitary sewer overflows, and provide better flow of storm water. Background: The 2019 Ford Transit Response Unit and will be utilized by the Utilities and Public Works Departments to televise existing sanitary sewer and storm sewer pipes and identify sediment in the pipes and deteriorated pipes needing replacement or repair City-wide. This will assist in decreasing Inflow and Infiltration(UI)of storm water into the collection system,reduce the number of sanitary sewer overflows, and provide better flow of storm water. Budget Impact: The 2019 Ford Transit Response Unit that will be used as a Camera Unit has a H-GAC purchasing quote of$38,838.00 from Chastang Ford of Houston, Texas, and will be paid out of Account No. 625-1801-532.92-01, Equipment (equipment account funded by the Industry). Recommendation: It is recommended that City Council approve the Interim City Manager to purchase the 2019 Ford Transit Response Unit, as discussed and/or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. No. 20349 07/24/18 bw Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 2019 FORD TRANSIT RESPONSE UNIT FROM CHASTANG FORD OF HOUSTON, TEXAS THROUGH H-GAC, CONTRACT NO. AM10-16 FOR THE UTILITIES AND PUBLIC WORKS DEPARTMENTS THAT WILL BE USED AS A CAMERA UNIT FOR USE IN THE TELEVISING OF STORM AND SANITARY SEWER LINES FOR THE TOTAL AMOUNT OF $38,838.00; FUNDS ARE AVAILABLE IN WATER UTILITIES ACCOUNT NO. 625-1801-532.92-01, EQUIPMENT. WHEREAS, the storm and sanitary sewer pipes in the City of Port Arthur are in need of cleaning,maintenance and replacement; and, WHEREAS,the cleaning of the storm and sanitary sewer pipes and replacement using the pipebursting method can be more efficient if the pipes are televised; and, WHEREAS,this camera equipment will be an essential part of the operation; and, WHEREAS,pursuant to Chapter 271 Subchapter D of the Local Government Code,a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission;and, WHEREAS,per Resolution No. 11-196,the City of Port Arthur entered into an Interlocal Agreement for cooperative purchasing with H-GAC Cooperative Purchasing Program (H-GAC); and, WHEREAS, the Purchasing Division has solicited a Houston-Galveston Area Council Cooperative Purchasing Program (H-GAC) quote for one 2019 Ford Transit Response Unit, as delineated in our Purchasing Policy; and, WHEREAS,the quote from H-GAC,through Chastang Ford of Houston, Texas provided the bid AM 10-16 attached as EXHIBIT "A", meeting our specifications. P. R. No. 20349 07/24/18 bw Page 2 of 3 NOW THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT ARTHUR: THAT, City Council hereby authorizes the purchase of one 2019 Ford Transit Response Unit from Chastang Ford of Houston, Texas through H-GAC, Contract No. AM10-16 in the amount of$38,838.00; and, THAT, funding for this equipment is provided for in Account No. 625-1801-532.92-01, Equipment, and funded by Industry; and, THAT,a copy of the caption of this resolution be spread upon the minutes of City Council. READ, ADOPTED, AND APPROVED THIS day of 2018 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: . Derrick Freeman Mayor ATTEST: Sherri Bellard City Secretary P. R. No. 20349 07/24/18 bw Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Valecia Tizeno Harvey Robinson City Attorney Interim City Manager APPROVED AS TO THE AVAILABILITY OF FUNDS: Dr. Hani Tohme, P.E. Utilities Director Andrew Vasquez, CPA Director of Finance 614, Itadi,„ Clifton Williams, CPPB Purchasing Manager Note Std Equip - Svcs Catalog - Pr Sheet Motor Vehicles j CONTRACT PRICING WORKSHEET Contract Date CfiGAFor MOTOR VEHICLES Only No.: ‘M10-16 Prepared: 7/18/18 This Worksheet is prepared by Contractor and given to End User. If a PO is issued,both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying CITY OF PORT ARTHUR Contractor: CHASTANG FORD Agency: tAataCt Prepared Person: By: ED MILLER Phone: Phone: 713-678-5007 Fac: Fa:: 713-678-5001 emiller@chastangford.cam <<de: .I(l12 Description: 21119 FORD TR VNSlT RESPONSE.I-VIT A.Product Item Base Unit Price l'er Contractor's II-GAC Contract: i 32978 ° B.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option('ode in description if applicable. (Note:Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost W2Z-T-350 UPGRADE 3995 UPFITTER SWITCHES INCL E9Z-148"WHEELBASE 995 BRAKE CONTROLLER INCL 99V-3.5L ECOBOOST INCL 2 EXTRA KEYS INCL X7L-3.73 LIMITED SLIP AX!.F 375 l I OV PLUG INCL BACKUP ALARM INCL REVERSE PARK AID INCL HD TRAILER TOW INCL LONG POWER MIRRORS INCL AM/FMIBLUETOOTH INCL CRUISE CONTROL INCL a HD ALTERNATOR INCL Subtotal From Additional Sheet(s):1 DUAL BATTERIES INCL ' Subtotal B: 5365 C.Unpublished Options-Itemize below/attach additional sheets)if necessary. tote:Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Subtotal From Additional Sheet(s): ' 0 Subtotal C: � Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Cnit Price plus Published Options(A+B), Flo-this tran;:°rtion the per cottage is: 0"0 D.Total Cost Before Any 5ppiir:°htc I rade-In/Other Allowances/Discounts(A+B+C) Quantity Ordered:Y11 L X Subtotal of A+B+C: 3 - Subtotal D: 83a; 11a , F..11-C 5.( Order Processing I barge \mount Per I orrent Police) Subtotal F.Trade-Ins/Other allowances/Special Discounts/Freight i Installation Description Cost Description Cost PREVIUOS CUSTOMER DISCOUNT -505 1_ 11 Subtotal F: -505 Delivery Date: 240-270 DAYS AROr G.Total Purchase Price(D+E+F): 38838