HomeMy WebLinkAboutPR 20354: PURCHASE OF CAMERA EQUIPMENT FOR UTILITIES AND PUBLIC WORKS DEPARTMENTS ("in`of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 19, 2018
To: The Honorable Mayor and City Council
Through: Mr. Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Utilities Director
RE: P.R. 20354—Purchase of Camera Equipment for Utilities and Public Works
Departments
Introduction: The intent of this Agenda Item is to seek City Council's approval for Interim City
Manager to purchase sanitary and storm sewer camera equipment from Subsite Electronics of
Petaluma, California in the amount of $123,784.46 from Account No. 625-1801-532.92-01,
Equipment. The sanitary and storm sewer camera equipment will be utilized by the Utilities and
Public Works Departments to televise existing sanitary and storm sewer pipes and determine
which pipes are old, full of sediment, and deteriorated and needing replacement or repair City-
wide. This will assist in decreasing Inflow and Infiltration(I/I)of storm water into the collection
system and reduce the number of sanitary sewer overflows and allow better flow of storm water.
Background: The camera equipment will be utilized by the Utilities and Public Works
Departments to televise existing sanitary and storm sewer pipes and determine which pipes are
old, full of sediment, and deteriorated and needing replacement or repair City-wide. This will
assist in decreasing Inflow and Infiltration (I/I) of storm water into the collection system and
reduce the number of sanitary sewer overflows and allow better flow of storm water.
Budget Impact: The camera equipment has a purchasing quote of$123,784.46 from Subsite
Electronics of Petaluma, California,through Buyboard contract#513-16 and will be paid out of
Account No. 625-1801-532.92-01, Equipment (equipment account funded by the Industry).
Recommendation: It is recommended that City Council approve the Interim City Manager to
purchase the camera equipment, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 20354
07/31/18 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE
OF STORM AND SANITARY SEWER CAMERA
EQUIPMENT FROM SUBSITE ELECTRONICS OF
PETALUMA, CALIFORNIA THROUGH BUYBOARD
CONTRACT #513-16 FOR THE UTILITIES AND
PUBLIC WORKS DEPARTMENTS FOR USE IN THE
TELEVISION OF STORM AND SANITARY SEWER
LINES FOR THE TOTAL AMOUNT OF $123,784.46;
FUNDS ARE AVAILABLE IN WATER UTILITIES
ACCOUNT NO. 625-1801-532.92-01, EQUIPMENT.
WHEREAS,the storm and sanitary sewer pipes in the City of Port Arthur are in need of
cleaning, maintenance and replacement; and, -
WHEREAS,the cleaning of the storm and sanitary sewer pipes and replacement using the
pipebursting method can be more efficient if the pipes are televised; and,
WHEREAS,this camera equipment will be an essential part of the operation; and,
WHEREAS, the Purchasing Division has solicited a quote for storm and sanitary sewer
camera equipment, as delineated in our Purchasing Policy; and,
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as Buyboard, a
purchasing cooperative, as an alternative to a formal bid process; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program("Buyboard"); and,
WHEREAS, the buyboard quote from contract #513-16 from Subsite Electronics of
Petaluma, California, through Buyboard Contract No. 513-16, provided the bid attached as
EXHIBIT"A", meeting our specifications.
P. R. No. 20354
07/31/18 bw
Page 2 of 3
NOW THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF CITY OF PORT
ARTHUR:
THAT, City Council hereby authorizes the purchase of storm and sanitary seder camera
equipment from Subsite Electronics of Petaluma, California through Buyboard Contract No. 513-
16 in the amount of$123,784.46; and,
THAT, funding for this equipment is provided for in Account No. 625-1801-532.92-01,
Equipment, and Funded by Industry; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Counci I.
READ, ADOPTED, AND APPROVED THIS day of
2018 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor ;
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizeno Harvey Robinson
City Attorney Interim City Manager
P. R. No.20354
07/31/18 bw
Page 3 of 3
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Dr. Hani Tohme, P.E.
Utilities Director
Andrew V quez, CP
Director of Finance
611teAw,-
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
(Quote)
;- , SUBSITE' . . .
a
� !
1327 Clegg Street - Petaluma, CA 94954
r� 707/778-1974 Fax: 707/778-1981 '
' . 707/328-4591 CELL 0 ii .
anna.ellsworth@subsite.com . ,,,
•
www.subsite.com
: . - ;
ity of Port Arthur
111 H.O. Milles Blvd. Quote Number:
Port Arthur, TX 77641 000939
Utility Operations
ttn: Donald Stanton Salesperson:
ssistant Director
Sales Quotation
Date: 7/10/2018 Expiration: 10/8/2018
Line Part# Description Price Qty Extend
Quote for Buy Board Contract#513-16
- ' Installation
1 051-40093-1 Install Ford Transit Van, Road Power System $10,513.65 1 $10,513.65
2 841-40409 Cable Kit, Sprinter Van, Installed $518.70, 1 $518.70
3 606-12688 Blackout Curtain $518.70 1 $518.70
4 606-18274 Non Skid Flooring Equipment Room $1,556.10 1 $1,556.10
5 051-18279 File Cabinet With Latch And Key Lock $249.38 1 $249.38
6 051-32313 CAT 5 Computer Network Download Port, External, $335.16 1 $335.16
Installed
7 .703-13554 Operators Chair With 5 Casters $159.60 1 $159.60
8 ,;051-38342 Storage Cabinet, Installed in Equipment Room $1,022.44 1 $1,022.44
Safety Equipment
9 051-38603 Strobe Light, LED, Whelen L21HAP,Amber, Installed $309.00 1 $309.00,
10 051-31911-1 Floodlight Set, 27W 12V LED, Installed $209.48 1 $209.481
11 541-37118 Sequential Light Bar, 12 Volt DC, with eight LED $982.54 1 $982.54
'modules, Installed
12 606-12572 Vehicle Backup Alarm $199.50 1 $199.50
13 051-30247 Fire Extinguisher, 2.5 lbs. $68.53, 1 $68.531
Roof Mounted Air Conditioner and Wall Heater in
Viewing Room
14 050-02015 9,200 Btu Roof Mounted Air Conditioner, Installed $1,596.00 1 $1,596.00
15 051-31774 Wall Heater, 1,500 Watt, Cargo Van $199.50 1 $199.50
Power Source
16 050-39592 Road Power Generator, 6.3KW, 120V, 60 Hz, Installed $9,475.25' 1 $9,475.25
17 841-34528 12 Volt, 55 Amp Power Supply With 3 Stage, Battery $394.01 1 $394.01
Over Charging Protection Circuit
Water Wash Down System
18 050-02022 20 Gallon Water Washdown System With Reel And $1,870.31 1 $1,870.31 '
Hose, Cutaway/Cube/Step Van, Self Contained
(1) -Sink and faucet
(1) -2.8 g.p.m. water pump
(1) -20 gallon water tank with shutoff valve
(1) -Retractable hose reel with 20' hose and nozzle
,Mainline Controllers
19 020-02000-00 Mainline Controller, Single Conductor, ETL Listed $5,436.38 1 $5,436.38
(1) - Mainline controller
(1) - Power cord
(1) - Parts catalog
(1) -System operations manual
Page 1 of 4
Line Part# Description Price Qty Extend
, 20 ;010-01103-01 Auxiliary Desktop Controller, Dual Tone, Zoom, Joystick $1,246.88 1 $1,246.88.
21 010-01105-01 Auxiliary Wireless Controller, Dual Tone, Zoom, PS2 $1,396.50 1 $1,396.50
(1) -PS2 Wireless Controller
(1) -PS2 Wireless Controller to Main Line Cable Reel
Interface
Mainline Cable Reel with 1,500' of Single Conductor
;Cable
22 030-01000-20 Mainline Cable Reel, Single Conductor $7,231.88 1 $7,231.88
(1) -Reel speed controller
(1) -Footage counter, English
(1)-6 pin x 3 pin screw on pigtail
23 841-34293 Mainline Cable Reel emergency kill switch factory $219.45 1 $219.45
upgrade
- Includes a lighted red operator button
24 569-20283 Single Conductor, Steel Armored Cable, Per Foot $2.80 1500 $4,200.00
LED Camera With Internal Diagnostic
25 010-01655-202 TrakSTAR Pan &Tilt Zoom Camera with diagnostics, $15,461.25 1 $15,461.25
NTSC, Single Conductor
(1)-TrakSTAR rotating head zoom camera
with diagnostics and LED lighting, 4 pin
(1)-Camera case
Steerable Wheeled Transporter with Rear View
Camera and Motorized Camera Lift
26 032-02500-034 TranSTAR Steerable, V3, Inspection Transport Vehicle, $17,580.94 1 $17,580.94
Single Conductor with Integrated Color Rear View
Camera and Motorized Camera Lift
(1) - Mainline steerable tractor, 6 pin with Integrated
Color Rear View Camera
(1) -Camera lift for TrakSTAR camera
(1)-Tractor to camera power cable
(6)-Standard tires
(1) -Tractor extension kit
(1) -TranSTAR Insertion/Retrieval Assembly
(1) -Tractor storage rack
(1)-Tractor operations manual
27 840-38613 Kit, Spacer, Small Pipe, 1/4 Increment, TranSTAR $194.57 1 $194.57
28 840-40830 Extension Kit, Gear Reduction, TranSTAR $2,593.50 1 $2,593.501
Wheel Sets
29 867-34822 High Traction Caster Wheel, TranSTAR Tractor $117.31 6 $703.86
30 867-34843 Knobby Balloon Wheel, TranSTAR Tractor $211.27 4 $845.08
31 860-40850 8"X 2" Pneumatic Wheel Assembly, Planetary Gear, $224.44 4 $897.76
TranSTAR Tractor
32 840-35686 MegaTRAK wheel kit, TranSTAR Tractor $2,111.70 1 $2,111.70
Includes:
(6)- Hub assemblies
'(6) -2.70" diameter wheel rings
(6) -3.30"diameter wheel rings
•(4)-4.40" diameter wheel rings
(1) - Snap ring pliers
Tread Drive Transporter
33 032-05102-01 ProTRAK Tread Drive Transporter, Single Conductor, $8,129.63 1 $8,129.63
6"-15"
(1) -8-15" Tread drive ProTRAK
(1) -6" Pipe Kit
(1) -Vehicle mounting kit
(1) -Accessories kit
34 840-37276 ProTRAK V2 Extension Kit, 18"-30" $1,421.441 1 $1,421.44
Sonde Pigtail and Locator
35 806-37583 Cable, 3 Pin X 6 Pin With Sonde Transmitter $389.03 1 $389.03
36 052-39140 Location Detector/Receiver, Rycom Model 8873-SD $1,281.79 1 $1,281.79
Data Collection System
Page 2 of 4
Line Part# Description Price Qty Extend
37 040-04500-004 Winlogger II P.O.S.M. Pro Data Acquisition System $15,436.39 1 $15,436.39
(1) - Rack mountable Winlogger II computer with
DVD-RW and CD-RW recorder
(1) - P.O.S.M. software with MPEG video and
JPEG snapshots
(1) -Winlogger II overlay
(1) - Keyboard
(1) - PS/2 optical mouse
(1) -Set computer speakers
(1) -Cable kit, Winlogger II
(1) -650 watt ups battery backup, Rack Mount (2U)
(3) -Year C.P.U. warranty
(1) -30 day basic support
38 702-35033 Wireless Keyboard and Mouse Set $82.09 1 $82.09
39 704-34196 Monitor, Tru-Vu, 19", Computer Flat Panel LCD/TFT $807.98 1 $807.98
Studio, Installed, *(Add Mounting Rack If Retrofit)"
40 051-34544 Monitor, 19", Flat Panel LCD/TFT, Equipment Room, $992.51 1 $992.51
Installed
41 045-01000-02 ,Color Ink Jet Report Printer For P.O.S.M. Pro, Installed $324.19, 1 $324.19
Spare Parts Kit, Maintenance Tools, Test Cables
42 841-40015 Recommended Spare Parts Kit $1,157.10 1 $1,157.10
(1) -SINCON cable grip assembly
(1) -3 pin to 6 pin pigtail cable
(1) -SINCON removable pigtail installation kit
(1) -SINCON removable pigtail bullet compression
!fitting replacement kit
(2)-4 pinTranSTAR to TrakSTAR cable
43 840-10352 Maintenance Tool Kit $423.94 1 $423.94
(1) -6"slim taper file and handle
(1) - Four in one multi purpose screwdriver
(1) -40 watt soldering iron
(1) - Rosin flux solder
(1)-Socket wrench set, 5/16"-3/4"
(1)-Tee handle hex wrench set
(1) -Ball end hex wrench set
(1) -6" diagonal pliers
(1) -6" slip joint pliers
(1) - Digital multi meter
(1) - Heat gun
(1)- Needle nose pliers
(1) - 16 oz. rubber mallet
(1) - Roll, 3/4" electrical tape
(1) -Wire nut assortment
44 634-18421 Kit, Grinder, Hand, Variable Speed, Dremel $149.63 1 $149.63
45 806-39319 Cable, Mainline, 4 Pin Female (Euro) Screw On To 6 $120.20 1 $120.20
Pin Male Screw On (Camera Test Cable)
46 806-31484 Test Cable, Mainline, N Plug X 6 Pin Screw On $176.06 1 $176.06
Down Hole Cable Guide System
47 039-01000-10 Down hole Roller Set, Single Manhole Setup with 6 $2,054.88 1 $2,054.88
poles and Articulating Arm Cable Guide
(1) -Top manhole roller
(1)- Double roller
(1) - Manhole adaptor hook
(6) - Extension pole
(1) -Grab hook
(1) -Articulating arm, nylon roller
(1) - Lowering rope
Subtotal
$123,244.46
Manufacture Discount' ($5,000 00)
Training
Page 3 of 4
p48ernPart# Description Price Qty Extend
0-18024-33 Training, RST Equipment/P.O.S.M., Other Personnel, $997.50 2 $1,995.00
Per Day
Software Support
49 950-33941 Technical Support. P.O.S.M. Pro Software, One Year $1,495.00 1 $1,495.00
Delivery Costs
50 950-18039 Shipping - FOB Petaluma CA or Mt Sterling, KY $2,050.00 1 $2,050.00
I accept the terms and conditions of this quotation. Sub-Total: $123,784.46
Signed: Tax:
Name: Date: Total: $123,784.46
Terms:
Page 4 of
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