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HomeMy WebLinkAboutPR 20329: STORAGE AREA NETWORK FOR POLICE DEPARTMENT (ne 3)) nrt rtlirr www.POrtArthurTx.gov INTEROFFICE MEMORANDUM Date: August 14, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Fay Young, Information Technology Director 3. RE: Proposed Resolution No. 20329 — Storage Area Network for Police Department Introduction: The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to approve the purchase of a Storage Area Network (SAN) from CDW-G, through the TCPN Contract#R160201, for the total amount of$35,302.55. Background: A storage area network is a type of local area network (LAN) designed to handle large data transfers and bulk storage of digital information. A SAN typically supports data storage, retrieval and replication on business networks using high-end servers, multiple disk arrays and interconnect technology. The Police Department is required to store and archive a large amount of digit records. The current storage device has reached capacity. The recommended SAN is a scalable system that will meet current needs and allow for future growth. Budget Impact: Funds for the total amount of$35,302.55 are budgeted in Capital Projects/Equipment account 307-1601-591.92-00 project#IT1002 Recommendation: It is recommended that City Council authorize the City Manager to approve the purchase of a Storage Area Network(SAN) from CDWG for the total amount of$35,302.55. "Remember, we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 20329 FY 8/14/2018 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A STORAGE AREA NETWORK FROM CDW GOVERNMENT THROUGH THE TEXAS COOPERATIVE PURCHASING NETWORK(TCPN) STATE CONTRACT FOR THE POLICE DEPARTMENT FOR THE TOTAL AMOUNT OF $35,302.55. CAPITAL PROJECTS/EQUIPMENT ACCOUNT NO. 307-1601-591.92-00 PROJECT #IT1002 WHEREAS, the Police Department is required to store a large amount of digital records; and WHEREAS, the current storage device has reached capacity; and WHEREAS,a Storage Area Network(SAN)will meet current needs and allow for growth; and WHEREAS, as an alternative to competitive sealed bidding or proposals, a city may use a cooperative purchasing program as a procurement method as stated in Subchapters D and F of Chapter 271 of the Texas Local Government Code; and WHEREAS, pursuant to Resolution No. 03-223, the City of Port Arthur entered into an Interlocal Agreement for cooperative purchasing with Texas Cooperative Purchasing Network (TCPN); and WHEREAS, such a system can be purchased from CDW-G through the TCPN procurement network; and WHEREAS, the specifications of the system are attached as "Exhibit A". NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes the City Manager to purchase a Storage Area Network (SAN) from CDW Government through Texas Cooperative Purchasing Network for the total amount of$35,302.55, quote confirmation attached hereto as "Exhibit A". P.R. NO. 20329 FY 8/14/2018 Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of August, A.D. 2018 at a regular meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: \r J Q Val Tizeno, City ttorney P.R. NO. 20329 FY 8/14/2018 APPROVED FOR ADMINISTRATION: b Harvey Robinson Clifton Williams Interim City Manager Purchasing Manager CPA g,L/All Fay Yn Information Technology Director APPROVED AS TO AVAILABILITY OF FUNDS: Andrew Vasquez, Director of Finance P.R. NO. 20329 FY 8/14/2018 Exhibit A QUOTE PEOPLE WHO CONFIRMATION GET IT DEAR FAY YOUNG, Thank you for considering CDW•G for your computing needs. The details of your quote are below. to convert your quote to an order. QUOTE# QUOTE DATE QUOTE REFERENCE CUSTOMER* GRAND TOTAL ]ZHK960 8/3/2018 J W H2360 0816598 $35,302.55 QUOTE DETAILS WAIWNWMIVAW ITEM QTY CDW# UNIT PRICE EXT.PRICE kin Nimble SY.r.'ran' Adaptive,Fe_Fsh HF .P?s Army-wild 1 5103749 $17,683.53 $17,683.53 Mfg. Part#: Q8H72A • UNSPSC: 43201802 Contract: TCPN Technology&IWB Solutions Products Services (R160201) 1 5103725 $6,801.36 $6,801.36 Mfg. Part#: Q8B68B UNSPSC: 43201803 Contract: TCPN Technology&IWB Solutions Products Services (R160201) HPF tea-h1e St9rash <,+_ ':ase-T 7 P,.w FgQ Adapter 1 5104251 $25.75 $25.75 Mfg. Part#: Q8B83B Contract: TCPN Technology&IWB Solutions Products Services (R160201) NIID� :iakaii F:__._4_r�.r _ ;i�cszsc=� license, 1 5102099 $0.00 $0.00 Mfg. Part#: Q8G27B UNSPSC: 43232907 Electronic distribution - NO MEDIA Contract: MARKET HP.E Nimble Storage C13 to C1.4 FIO Power Cord 2 5103870 $0.00 $0.00 Mfg. Part#: Q8127A Contract: MARKET JIPE Nimble Storage HF20 1.44T8 FIO Cache 8undi( 1 5103757 $6,517.97 $6,517.97 Mfg. Part#: Q8J28A Contract: TCPN Technology&IWB Solutions Products Services (R160201) HPE Foundation Care Exchange Service-extended service 1 4862917 $0.00 $0.00 agreement-3 years Mfg. Part#: HT6ZOA3 UNSPSC: 81111812 Electronic distribution - NO MEDIA Contract: MARKET )IPE Nimble Storage Foundation Care 4Hfarts Exchange 1 5102104 $2,644.43 $2,644.43 Ss- ?ended ser Mfg. Part#: HT6ZOA3#ZE8 UNSPSC: 81111812 Electronic distribution - NO MEDIA Page 1 of 2 QUOTE DETAILS(CONT.) F Contract:TCPN Technology&IWB Solutions Products Services (R160201) ,,. - • ..• • ,•.- •i - Parts Exchange 1 5104252 $805.20 $805.20 Support-fxi&I esf_ser Mfg. Part#: HT6Z0A3#ZE5 UNSPSC: 81111812 Electronic distribution - NO MEDIA Contract: TCPN Technology&IWB Solutions Products Services (R160201) HPE Nimble Storage Foundation Care 4H Parts Exeiange 1 5104253 $824.31 $824.31 Support- r,c, Mfg. Part#: HT6Z0A3#ZED UNSPSC: 81111812 Electronic distribution- NO MEDIA Contract: TCPN Technology&IWB Solutions Products Services (R160201) HPE Installatio4 R Startiup Seryige-installation / 1 547430 $0.00 $0.00 configuration-on-site Mfg. Part#: HA114A1 UNSPSC: 81111812 Electronic distribution- NO MEDIA Contract: MARKET HPE NS ARRAY STARTUP SVC 1 4862923 $0.00 $0.00 Mfg• Part#: HA114A1#5MR Electronic distribution- NO MEDIA Contract:TCPN Technology&IWB Solutions Products Services (R160201) PURCHASER BILLING INFO SUBTOTAL $35,302.55 Billing Address: SHIPPING $0.00 CITY OF PORT ARTHUR 1 ACCOUNTS PAYABLE GRAND TOTAL! $35,302.55 PO BOX 1089 PORT ARTHUR,TX 77641-1089 Phone: (409) 983-8100 Payment Terms: Net 30 Days-Govt State/Local DELIVER TO Please remit payments to: Shipping Address: CDW Government PORT ARTHUR POLICE 75 Remittance Drive FAY YOUNG Suite 1515 645 4TH ST Chicago, IL 60675-1515 PORT ARTHUR,TX 77640-6455 Shipping Method: DROP SHIP-COMMON CARRIER Need Assistance?CDW•G SALES CONTACT INFORMATION Peter McGee I (877)708-8009 petmcge©cdwg.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at ww.cdwa.com/c z!product--sc! 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