HomeMy WebLinkAboutPR 20379: REJECT BIDS FOR FUSION MACHINE City of ` I
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INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION DIVISION
Date: August 1, 2018
To: Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Director of Utility Operations
RE: P.R. No. 20379—Reject Bids for Fusion Machine
Introduction:
I recommend that the City Council approve Proposed Resolution No. 20379, rejecting all bids
received on July 25, 2018 for the purchase of a fusion machine, BID #P18-085.
Background:
The fusion machine will be utilized by the Utilities Department to replace sanitary sewer pipes
City-wide. This will assist in decreasing Inflow and Infiltration (I/I) of storm water into the
collection system,reduce the number of sanitary sewer overflows,and provide better flow of storm
water. Bids were received on July 25,2018,where multiple vendors were solicited and one(1)bid packet
was received on July 25, 2018, BID #P 18-085. After bids were turned in, it was discovered that the
price was over the budgeted amount. In an attempt to get a better price on a fusion machine,a new
bid will be solicited.
Budget Impact:
No budget impact to reject bids.
•
Recommendation:
Utilities Staff will coordinate with Purchasing Department to request new bids for the Fusion
Machine. The Utility Operations Department recommends that the City Council approve Proposed
Resolution 20379 and reject all bids for a fusion machine, BID #P18-085.
P. R. No. 20379
08/14/18 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO REJECT ALL BIDS FOR THE PURCHASE OF A
FUSION MACHINE, BID #P18-085, FOR THE UTILITIES
DEPARTMENT,AND AUTHORIZATION TO REBID
WHEREAS, the fusion machine will be utilized by the Utilities Department to replace
sanitary sewer pipes City-wide; and,
WHEREAS, the Purchasing Division has solicited bids for a fusion machine, as
delineated in our Purchasing Policy, where multiple vendors were solicited and two (2) bid
packets was received on July 25, 2018, BID#P18-085; and,
WHEREAS,one (1)vendor was disqualified; and,
WHEREAS, the remaining bid has been evaluated by Utilities Department and
Purchasing (bid tabulation attached as Exhibit A); and,
WHEREAS,the bid submitted exceeded the budgeted amount; and,
WHEREAS, the Purchasing Division will rebid with the expectation to lower the cost
within the budgeted amount.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur hereby rejects all bids for the
purchase of a fusion machine, BID #P18-085.
THAT,the Purchasing Division is hereby authorized to rebid for the purchase of a fusion
machine.
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
P. R. No. 20379
08/14/18 bw
Page 2 of 3
READ, ADOPTED AND APPROVED THIS day of , 2018 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES: .
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
7174 ilor.
Valecia Tizeno
City Attorney
P. R. No.20379
08/14/18 bw
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Harvey Robinson
Interim City Manager
Dr. Hani Tohme, P.E.
Director of Utilities
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Andrew asquez, C A
Director of Finance
LaiWk.
Clifto t Williams, CPPB
Purchasing Manager
Exhibit "A"
(Bid Tabulation)
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