HomeMy WebLinkAboutPR 20377: PURCHASE OF REPLACEMENT IN-CAR VIDEO EQUIPMENT \011111/ig,
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INTEROFFICE MEMORANDUM
Date: August 14, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: John Owens, Acting Chief of Police
RE: P.R. 20377—Purchase of Replacement In-Car Video Equipment
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the purchase of
replacement in-car video equipment for marked Police units for the Police Department for
replacement due to Hurricane Harvey, with a projected budgetary impact of$37,148.00.
Background:
On August 24, 2017, the Mayor of the City of Port Arthur issued a Disaster Declaration due to
Hurricane Harvey. The Hurricane struck Port Arthur on August 26, 2017 causing substantial
damage to many city facilities and city-owned vehicles. There were 36 vehicles assigned to the
police department that were deemed total losses by TML; of those,22 were marked police units
having permanently mounted in-car video systems. Per Res. 17-023,the Police Department has
a current contract with Utility Associates, Inc. for the in-car and body camera systems. The
equipment was tested and some of the components were deemed not serviceable as a result of
weather-related damage and must be replaced. Utility has provided a list of the equipment that
must be replaced that was also forwarded to TML. The total amount for the equipment
replacement is $37,148.00.
Budget Impact:
Funding available in Account Numbers 147-2300-901.25-00, Project No. 082617.
Recommendation:
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
Texas440
www.Po rtA rt h u rTx.go v
It is recommended that City Council approve the purchase of replacement in-car video
equipment for marked police units for the Police Department for replacement due to Hurricane
Harvey, with a projected budgetary impact of$37,148.00, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 20377
7/30/18 mf
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT
IN-CAR VIDEO SYSTEM COMPONENTS FROM UTILITY
ASSOCIATES, INC. FOR MARKED POLICE VEHICLES IN THE
AMOUNT OF $37, 148. 00; FUNDING AVAILABLE IN ACCOUNT
NUMBER 147-2300-901.25-00, PROJECT NO. 082617 .
WHEREAS, on August 24 , 2017 , the Mayor of the City of
Port Arthur issued a Disaster Declaration due to Hurricane
Harvey, which has been extended per Ordinances Nos . 17-28, 17-
32, 17-35 , and 17-36 ; and
WHEREAS, thirty-six (36) vehicles assigned to the Port
Arthur Police Department were deemed a total loss by TML that
were destroyed due to the catastrophic flooding associated
with Hurricane Harvey; and
WHEREAS, twenty-two (22) marked Police vehicles that were
flooded were equipped with permanently installed Utility in-
car video systems; and
WHEREAS, many of the video components were tested and
deemed not serviceable as a result of the weather-related
damage and must be replaced; and
WHEREAS, the City of Port Arthur has a current contract
with Utility Associates, Inc . for the Police Department in-car
and body camera video systems (Res . 17-023) ; and
WHEREAS, Utility Associates, Inc . has provided a list of
the destroyed equipment and a quote to replace said equipment
(see Exhibit A) .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council and the City of Port
Arthur authorizes the purchase of replacement In-Car Video
System components from Utility Associates, Inc . for marked
Police vehicles in the amount of $37 , 148 . 00 .
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of ,
A.D. , 2018 , at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote :
AYES:
Mayor: ,
Councilmembers : ,
NOES : .
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
VAA . /
Val Ti eno, City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
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John (% ens, Acting Chief of Police
APPROVED FOR THE AVAILABILITY OF FUNDS:
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Clifton Williams, CPPB
Purchasin Manager
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Andrew asquez, CPA
Director of Finance
EXHIBIT A
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UTILITY
July 27, 2018
Michael Fratus
Deputy Chief
Port Arthur Police Department
645 4th Street
Port Arthur, TX 77640
Subject: RMA ITEM DISPOSITION
Dear Deputy Chief Fratus,
The following items that were permanently installed in your Department's Police Vehicles
were shipped to Utility Associates for testing. All were deemed not serviceable as a result
of weather-related damage and must be replaced.
Damaged items are as follows:
Item Description Quantity Replacement Value
Front Camera 14 $500/ea
Rear Camera 10 $500/ea
Video Tablet Interface 16 $800/ea
Cabling Kit for Rocket loT 16 $115.50/ea
Rocket IoT Routers/Control Unit 3 $3,500/ea
Total Value: $37,148
Sincerely,
C.R. Lindenau
Chief Revenue Officer
www.utility.com 250 E. Ponce de Leon Aye,Ste. 700, Decatur GA 30030 800.597.4707
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