HomeMy WebLinkAboutPR 20413: PURCHASE OF ITRON ELECTRONIC METER TRANSMITTERS FOR UTILITIES DEPARTMENT ��\�\�i,�l illi/�j,
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INTEROFFICE MEMORANDUM
Date: August 9, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Donnie Stanton, Assistant Director of Utilities
RE: PR 20413 —Purchase of Itron ERT's
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
1,000 residential and small commercial water meter electronic transmitters. Transmitters are
sole source from Itron through Republic Meter Inc, of Dallas, Texas. The total price for these
transmitters is $69,000.00. The damage to these transmitters was caused by Hurricane Harvey
and will be charged to account#147-2300-901.25-00,project#082617.
Background:
The City has standardized on the Badger meter with Itron automatic meter reading. Damage is
due to material failures out in the field caused by Hurricane Harvey.
This procurement is exempt from the bid process under Texas Local Government Code
Section 252.022, (a) (7) (D), captive replacement parts or components for equipment.
Budget Impact:
This equipment will cost $69,000.00 and will be maintained in our warehouse inventory until
installation. The damage to these transmitters was caused by Hurricane Harvey and will be
charged to account#147-2300-901.25-00, project#082617.
Recommendation:
It is recommended that City Council approve PR 20413, allowing City Manager to purchase
residential and small commercial water meter electronic transmitters.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 20413
08/14/18 ds
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
1,000 ITRON ELECTRONIC METER TRANSMITTERS
FOR UTILITIES DEPARTMENT WITH REPUBLIC
METER, INC. OF DALLAS, TEXAS, WITH A
PROJECTED BUDGETARY IMPACT OF $69,000.00.
FUNDS ARE AVAILABLE IN ACCOUNT NO. 147-2300-
901.25-00,PROJECT#082617.
WHEREAS, a great number of the electronic transmitters on the City's residential and
small commercial water meters have been damaged and are malfunctioning throughout the City
and need to be replaced due to Hurricane Harvey; and,
WHEREAS, the City standard for these transmitters is Itron transmitters; and,
WHEREAS, Itron sells its product through distributors exclusive to geographic areas;
and,
WHEREAS, the current distributor and sole source for our area is Republic Meter, Inc.,
of Dallas, Texas; and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (a) (7) (D), captive replacement parts
or components for equipment; and,
WHEREAS, the sole source for bids has been evaluated by Water Utility Operations and
Purchasing (quote sheet attached as Exhibit"A").
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
P. R. No. 20413
08/14/18 ds
Page 2 of 3
THAT, City Manager of City of Port Arthur is hereby authorized and directed to
purchase 1,000 Electronic Transmitters from Republic Meter, Inc., of Dallas, Texas, with a
projected budgetary impact of$69,000.00; and,
THAT, funding for this material is to be charged to 147-2300-901.25-00, project
#082617; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2018, at a Regular Meeting of City Council of City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Harvey Robinson
City Secretary Interim City Manager
P. R. No. 20413
08/14/18 ds
Page 3 of 3
APPROVED AS TO FORM:
VA141 / L d l-
Valecia Tizeno Clifton Williams, CPPB
City Attorney Purchasing Manager
Dr. Hani Tohme, P.E.
Director of Utilities
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
1)7;-
Andrew Vasquez, PA
Director of Finance
Exhibit "A"
(Quote)
Republic Meter Inc. Quote
3839 McKinney Ave,
--41JL—
Suite 155-218
) Dallas, TX 75204
iii\ (214) 215-2224
accounting@republicmeter.com
ADDRESS SHIP TO
Lonnie Linden Lonnie Linden
City of Port Arthur City of Port Arthur
PO BOX 1089 111 W H.O. Mills Blvd.
Accounts Payable (Water Water Warehouse
Warehouse) Port Arthur, TX 77641
Port Arthur, Texas 77641
QUOTE# DATE EXPIRATION DATE
18-1546 08/09/2018 12/28/2018
SHIP VIA
Ground
ACTIVITY QTY RATE AMOUNT
ERW-1300-402 1,000 69.00 69,000.00
100W+, Encoder with Integral Connector& Antenna
Connector
Freight Included in Pricing. TOTAL $69,000.00
Accepted By Accepted Date
/from
Knowledge to Shape Your Future
August 9, 2018
Lonnie Linden
Stores Supervisor
City of Port Arthur
(409)983-8562
Dear Lonnie:
Please accept this letter as verification that Republic Meter,Inc is the sole source Authorized Itron
Distributor for all of the Itron products including: 100W+radio devices,Itron software, and other Itron
parts for the City of Port Arthur,TX.
If you have any questions,please do not hesitate to call on me.
Best Regards,
Todd M. Miller
Account Executive-Itron
214-738-3081
2111 North Molter Road tel 509-924-9900
Liberty Lake,WA 99019 fax 509-891-3355
www.itron.com toll-free 800-635-5461