HomeMy WebLinkAboutPR 20382: SUPPLEMENTAL REPAIRS RELATED TO THE RENOVATION OF THE WATER SERVICE CENTER 0010/
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INTEROFFICE MEMORANDUM
Date: August 6, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Clifton Williams, Purchasing Manager
RE: P.R. 20382—Supplemental Repairs Related to the Renovation of the Water
Service Center
Introduction:
Staff is requesting City Council approval of P.R. No. 20382 authorizing supplemental repairs
related to the renovation of the Water Service Center by SpawGlass Construction Corp of
Beaumont, Texas in the amount of$55,362.11.
Background:
The Water Service Center was damaged by the flooding caused by on Hurricane Harvey. Due
to the extensive damage, the Water Service Center is currently not in use. City Council
approved Resolution No. 18-234 awarding SpawGlass the contract in the amount of
$236,794.95. Once remediation began, some items that SpawGlass intended to reuse were
thrown away, some items were damaged, and additional sheetrock was required due to mold
that was more extensive than anticipated. A Buyboard quote for the additional work was
received by SpawGlass Construction Corp in the amount of$55,362.11.
Budget Impact:
Payment will be provided by funds received from insurance, Account No. 147-2300-901.32-
00, Project No. 082617 - Emergency Management Fund.
Recommendation:
Staff is requesting City Council approval of P.R. No. 20382 authorizing supplemental repairs
related to the the renovation of the Water Service Center by SpawGlass Construction Corp of
Beaumont, Texas in the amount of$55,362.11.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R. No. 20382
08/06/2018 CEWJ
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING SUPPLEMENTAL REPAIRS
RELATED TO THE RENOVATION OF THE WATER SERVICE
CENTER BY SPAWGLASS CONSTRUCTION CORP OF BEAUMONT,
TEXAS THROUGH BUYBOARD COOPERATIVE CONTRACT NO. 520-
16 EZ1QC, IN THE AMOUNT OF $55,362.11. FUNDING FROM
PROCEEDS RECEIVED FROM INSURANCE (ACCOUNT NO. 147-2300-
901.32-00, PROJECT#082617) EMERGENCY MANAGEMENT FUND
WHEREAS, the Water Service Center was damaged by flooding from Hurricane
Harvey; and,
WHEREAS, the Water Service Center is currently not is use due to the damage caused
by the flooding; and,
WHEREAS, per Resolution No. 18-234, the Council awarded SpawGlass the contract to
renovate the Water Service Center in the amount of$236,794.95; and,
WHEREAS, supplemental repairs are required as a result of damage found from
remediation of the Water Service Center; and,
WHEREAS, SpawGlass Construction Corp has a cooperative contract with Buyboard;
and,
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs, such as Buyboard, a
purchasing cooperative, as an alternative to a formal bid process; and
WHEREAS, per Resolution No. 02-341, the City entered into an interlocal agreement
for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard").
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes supplemental repairs related to
the renovation of the Water Service Center with SpawGlass Construction Corp through
Buyboard in the amount of$55,262.11, a copy of the estimate/quote is attached hereto as Exhibit
«A„
P.R. No. 20382
08/06/2018 CEWJ
Page 2 of 2
Section 3. That, a copy of this caption be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of May, A.D., 2018, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor: ,
Councilmembers: ,
NOES: .
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
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Val Tizen
City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson Armando Gutierrez
Interim City Manager Director of Public Works
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/ Art/• cy,te,t,
Andr w Vasque Clifton Williams, CPPB
Director of Finance Purchasing Manager
EXHIBIT "A"
Spawaass Building Services
SpawGlass Building Services
350 Pine Street,Ste.310-Beaumont,Texas 77701-Phone(409)681-4547
Answering Service-877-206-0944
Proposal
August 1,2018
Clifton Williams
City of Port Arthur
111 H 0 Mills Blvd.
Port Arthur Texas 77640
Re:Change Order Pricing for Water Utilities Building
Address of Service: 111 H 0 Mills Blvd.
Dear Mr.Williams,
SpawGlass Construction Corp.is pleased to offer our proposal to perform the scope as described in the following inclusions:
I. INCLUSIONS
We have estimated:
Additional Remediation Direct Cost
1)Install sheetrock up to 4"+/-below ceiling height and additional corner bead,tape/float/texture and paint
associated(8,979.36)
2)Additional rigid insulation up to ceiling height($4,849.49)
Unforeseen Conditions(Covered by existing construction)
3)Replace corroded at ceiling framing in Mechanical Room and Water Test Room uncovered during remediation,and
adjust existing framing around doors left unsecured by remediation contractor($3,095.86)^
Discarded Material Direct Cost
4)Install new in wall blocking removed by remediation contractor in multiple locations($3,711.48)*
5) Furnish (12 solid core birch doors)(1)small closet door(1)hollow metal door.Furnish and Install(14)standard
cal royal hardware sets(passage/no lock)($9,796.54)*
6)Furnish and Install standard plastic laminate(4)stalls and(1)urinal screen including(2)36"grab bars&(2)42"
grab bars($3,725.66)*
7)Furnish new toilets(4),sinks(5)and urinals(1)($3,627.60)*
8)New millwork for bathrooms to match previously layout($1,692.88)*
9) Furnish and Install new mirrors for bathrooms(2)and(1)4'X 4'Interior Window($5,429.90)*
10)Furnish and Install new thermostats($544.14)*
11)Stain(13)wood doors(color tbd)($3,906.90)*
12)Dispose of all scope related debris in SpawGlass furnished dumpsters
13)All insurance,additional bonding cost,and additional dumpsters ($6,002.30)
*Denotes items directly related to items discarded during remediation process
^Denotes unforeseen items covered up by existing construction
N Denotes items related to additional remediation than previously anticipated/priced
Cost of Service, 55 362.11
Sales Tax(ft.75%n) TAX FXEMPT
Total Cost of Service $ 55.362.11
II. EXCLUSIONS
1)Any additional areas needing repair
2)State tax
3)Building permit cost by owner if required
4)Security System
5)New wiring for electrical and fire alarm
6)Phone service feed to building
70 Operable Partition modification or replacement
8)Any appliances and battery backups
9)Any work on garage building or water utility building exterior improvements
10)Electrical feed to water utility building
11)Ceiling Insulation
III.OWNER-SUPPLIED
Any work performed outside of this scope of work is to be considered a change order and paid in addition to the stated contract amount.This offer is
subject to arrangements being made,which are satisfactory to Contractor,for payment of the contract sum and security thereof.
Note:This proposal is valid for thirty(30)days only.
8/1/2018
Josh Baker Date Clifton Williams Date
SpawGlass Construction Corp. City of Port Arthur