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HomeMy WebLinkAboutPR 20371: AUTHORIZING CONTRACT WITH CROWDER GULF FOR DEBRIS REMOVAL SERVICES IN THE EVENT OF AN EMERGENCY OR DISASTER ,, _,..,... , __-", _, , ___ , y----- Cirtof _ ,, ort rtltrt � www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: (July 26, 2018) To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: (Clifton Williams, Purchasing Manager) RE: (P. R#20371) Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to authorize the contract with Crowder Gulf for debris removal services in the event of an emergency or a disaster. Background: Purchasing advertised for bids on May 9, 2018 and May 16, 2018 and opened on May 30, 2018. Committee members evaluated the proposals and Crowder Gulf was the highest ranked proposal. The contract will be till December 31, 2019 and have renewals for two additional one year periods. Budget Impact: Funds will be provided for in the appropriate disaster/emergency recovery project accounts. Recommendation: It is recommended that City Council approve the City Manager to authorize contract with Crowder Gulf for debris removal services in the event of an emergency or a disaster. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743 P. R. No. 20371 07/25/18 cew Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING A NON-EXCLUSIVE AGREEMENT WITH CROWDER GULF OF THEODORE, ALABAMA FOR DEBRIS REMOVAL & EMERGENCY SERVICES FOR THE CITY OF PORT ARTHUR IN THE EVENT OF AN EMERGENCY OR DISASTER WHEREAS, it is deemed in the best interest of the City of Port Arthur to have in place a debris removal and emergency services contract in the event of an emergency or a disaster; and, WHEREAS, pursuant to Chapter 252 of the Texas Local Government Code, the City solicited requests for proposals to provide debris removal and emergency services ; and, WHEREAS, five (5) companies provided proposals as delineated in Exhibit "A" ; and, WHEREAS, a committee made up of City staff evaluated all of the proposals and Crowder Gulf of Theodore, Alabama was ranked as the highest and most qualified company; and, WHEREAS, the City desires to enter into an agreement with Crowder Gulf until December 31, 2019 with the option to renew for two (2) additional one-year periods, as delineated in Exhibit "B" ; and, WHEREAS, this agreement is non-exclusive and the City maintains the authority to retain other companies to perform similar work. P. R. No. 20371 07/25/18 cew Page 2 of 3 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Manager is hereby authorized to enter into a non-exclusive agreement with Crowder Gulf of Theodore, Alabama, in substantially the same form as attached as Exhibit "B" . Section 3 . That execution of said contract is contingent upon approval of the procurement process utilized by the Texas Division of Emergency Management (TDEM) to ensure reimbursement by the Federal Emergency Management Agency (FEMA) . Section 4 . That a copy of the caption of this Resolution be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of August, A.D. , 2018 , at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote : AYES : Mayor: , Councilmembers , NOES: P. R. No. 20371 07/25/18 cew Page 3 of 3 MAYOR ATTEST: CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY APPROVED FOR ADMINISTRATION: CITY MANAGER APPROVED AS TO AVAILABILITY OF FUNDS: FINA DIRECTOR PURC 'ASING MANAGER EXHIBIT "A" 6 4.4 iinin C.) < ? q \ \ LI) N,-1 q/ m w » Q / 6 . u u £ © m m o m m / ƒ , © N / - $ U CA \ * Q 6 ~ C.) g / c m o o m { / / \ ? ? / ll \ � ƒ x \ / / 3, 2 C / ° .Z Ct 4-1 , \ / / ƒ ,1 / f % - - - # ( ƒ / \ CO r,2 ± ,14 0 u Q % ) / / \ lf)00 / © © © ƒ \ cn/ 0.0 .§ Cl) 01) $ $ $ E ? a / Q Q Q t / cl 2 2 .o 0 \ E / ) C.D. u •.0 v . ƒ 2 / / £ � . 5 u 2 § \ ƒ 7.4 ° g \ o 3 � � f C \ ° 9 q •° _ \ « a / m ® § E \ L. a $ 3 / ƒ c > EXHIBIT "B" Exhibits Are Available For Review In The City Secretary's Office