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Home My WebLink AboutPR 20388 W. 8TH STREET ROADWAY PAVEMENT REHAB PROJECT c-� ort rt{tu www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: Aug. 7, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Alberto Elefano, P.E., City Engineer RE: P.R. 20388 — W. 8th Street Roadway Pavement Rehabilitation Project, Change Order No. 01 Introduction: Acceptance of Change Order No. 01 for the W. 8th Street Roadway Pavement Rehabilitation Project. Background: The City of Port Arthur awarded a contract for the West 8th Street Roadway Pavement Rehabilitation Project to Oldcastle Materials Texas, Inc. of Beaumont, Texas. The contract has a bid item called Contingency for $50,000.00 that is not allowed by General Land Office and must be removed from the contract. This project will be funded by the GLO account with a budget of $531,215.00 and Capital Improvements for Streets with a proposed budgetary impact of$667,734.00. A new contract amount of$1,198,949.00 Budget Impact: Funds are available in the following account: GLO Round 2.2 Program, Project No. I22W8 Account No. 145-1201-532.59-00 for $531,215.00 and Capital Improvements Account for Streets 307-1601-591.86.00; I22W8 for $667,734.00. A new contract amount of $1,198,949.00 "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743 Recommendation: Approval of P.R. 20388 authorizing the City Manager to execute Change Order No. 01 to the contract with Oldcastle Materials Texas, Inc. for the West 8th Street Roadway Pavement Rehabilitation Project. Change Order No. 01 will remove the Contingency Bid Item and reduce the contract amount by$50,000.00 to a new contract amount of$1,198,949.00. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8101 x FAX 409.982.6743 P.R. 20388 08/07/18 ace RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 01 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND OLDCASTLE MATERIALS TEXAS, INC. OF BEAUMONT, TEXAS FOR THE WEST 8TH STREET ROADWAY PAVEMENT REHABILITATION PROJECT, REMOVING THE CONTINGENCY BID ITEM AND REDUCING THE CONTRACT AMOUNT BY $50,000.00 TO A NEW CONTRACT AMOUNT OF $1,198,949.00, FUNDING IS AVAILABLE IN GLO ROUND 2.2 PROGRAM, PROJECT NO. I22W8, ACCOUNT NO. 145-1201- 532.59-00, $531,215.00 AND PROJECT NO. I22W8, CAPITAL IMPROVEMENTS ACCOUNT 307-1601-591.86.00, $667,734.00 WHEREAS, per Resolution No. 18-267, the City Council awarded a contract for the West 8th Street Roadway Pavement Rehabilitation Project to Oldcastle Materials Texas, Inc. of Beaumont, Texas with a projected budgetary impact of $1,248,949.00; and, WHEREAS, proposed Change Order No. 01 is to remove the contingency bid item, decreasing the contract price by $50,000.00 to a new contract amount of $1,198,949.00, attached hereto as Exhibit"A"; and WHEREAS, approval of Change Order No. 01 will decrease the contract amount by $50,000.00 to a new total of $1,198,949.00 herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 01 is herein approved and the City Manager is authorized to execute said Change Order No. 01 (attached as Exhibit "A") to the P.R. 20388 Page 2 contract between the City of Port Arthur and Oldcastle Materials Texas, Inc. of Beaumont, Texas; and, THAT, Change Order No. 01 will decrease the contract amount by $50,000.00 to a new total of $1,198,949.00; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2018 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Derrick Freeman ATTEST: City Secretary Sherri Bellard P.R. 20388 Page 3 APP7OVED AS TO FORM: APPROVED FOR ADMINISTRATION: � / TO Va ecia Tize'no Harvey Robinson City Attorney Interim City Manager Armando Gutierrez, Jr., P.E. Director of Public Works APPROVED AS FOR AVAILABILITY OF FUNDS: Andrew Vasquez, CPA Director of Finance /i lJ Clifton Williams, CPPB Purchasing Manager „V„ 1I8IHX3 I I VI arar ARCENEAUX WILSON&COLE enyineeriny I wrveyiny I plummy August 6, 2018 Mr. Armando Gutierrez, PE Director of Public Works City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE: PROPOSAL FOR CHANGE ORDER NO. I Roadway Pavement Rehabilitation along West 8th Street from Foley Avenue to Joe Louis Avenue JOB NO: CPA-840 Dear Mr. Gutierrez: Attached is Change Order No. 1 for Roadway Pavement Rehabilitation along West 8th Street from Foley Avenue to Joe Louis Avenue. This change order includes the removal of supplemental item Contingency Allowance. The General Land Office funds do not allow for any contingency items on any projects and must be removed from the original contract. The total cost for this change order will decrease the contract amount $50,000.00 to a new total contract amount of $1,198,949.00. We recommend that the City of Port Arthur authorize this change to the contract. I have attached Change Order No. 1 which modifies the contract to reflect this revision for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Keestan Cole, PE Vice President 409.724.7888 2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Engineering Surveying awceng.com F-16194 10194049 FtAL t„,4 4,0 0?..i;_,AL 9 `_ - ° Texas General Land Office Disaster Recovery fs 95e, leLis.ED Construction Contract Change Order Request Form Engineer: Owner (Contractor Locality): Contractor: Arceneaux Wilson&Cole City of Port Arthur Oldcastle Materials Texas, Inc., 2901 Turtle Creek Dr., Suite 320 Co Gulf Coast an Old Castle Port Arthur, TX 77642 444 4th Street Company Port Arthur, TX 77642 Agreement Date: 07-10-18 Phone No.: 409-724-7888 Phone No.:409-983-8100 Phone No.: 409-860-4459 Date: August 06, 2018 Contract For (Project description): GLO Contract No.: Project Code No.: P21431-4 Roadway Pavement 12-403-008-7654 Rehabilitation along West 8th Street from Foley Avenue to Joe Bid Package No.: 225302-1_Bid 7 Louis Avenue Change Order No.: 1 You are hereby requested to comply with the following changes from the contract plans and specifications: Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in No. Change in Completion Scheduled, Etc. Contract Price Contract Price 1. Delete Supplemental Bid Item No. 0000-0001 Contingency $ 50,000.00 Allowance SUBTOAL $ (50,000.00) Change in Contract Price Change in Contract Time (Calendar Days) Original Contract Price: $1,248,949.00 Original Contract Time: 142 days Previous Change Order(s): Net Change From Previous No. 1 to No. 1 $ 0.00 Change Orders: 0 days Contract Price Prior to Contract Time Prior to this Change Order: $1,248,949.00 this Change Order: 142 days Construction Contract Change Order Request Form Page 1 of 3 August 2018 • Net-Increase/Decrease of Net Increase/Decrease of this Change Order: $ 50,000.00 this Change Order: Contract Price With all Contract Time With all Approved Change Orders: $ 1,198,949.00 Change Orders: 142 days Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date: -4.00% (mm/dd/yy) 12/31 /2018 Construction Contract Start Date: Construction Contract End Date: (mm/dd/yy) 08/01 /2018 (mm/dd/yy) 12/21 /2018 Reimbursements of costs included in this change order are subject to review by the GLO-DR program. * This document may be executed prior to submission for GLO-DR program review, but all parties involved will be held responsible if the change order or the amendment warranted as a result of this change order is not in compliance with CDBG or HUD requirements. RECOMMENDED APPROVED: ACCEPTED By: By: By: ENGINEER OWNER CONTRACTOR Date: A gla Date: Date: 8/04/e JUSTIFICATION FOR CHANGE 1. Will this Change Order increase or decrease the number of beneficiaries? 0 Increase 0 Decrease I"No Change If there is a change, how many beneficiaries will be affected? Total L/M 2. Effect of this change on scope of work: 0 Increase 0 Decrease I2/No Change 3. Effect on operation and maintenance costs: 0 Increase ❑ Decrease DiNo Change 4. Are all prices in the change order dependent upon unit prices found in the original bid? 0 Yes 0 No If "No", explain: The bid item to be removed is a supplemental item. 5. Has this change created new circumstances or environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual construction? 0 Yes o If"Yes", is an Environmental Re-assessment required? 6. Is the Texas Commission on Environmental Quality (TCEQ) clearance still valid? (if applicable) IIYes 0 No 7. Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes 0 No 8. Are the handicapped access requirements/approval still valid? (if applicable) Ni/Yes 0 No 9. Are other Disaster Recovery contractual special condition clearance still valid? RifYes 0 No (If no, specify): NOTE: * Generally, a cumulative change in the contract price in excess of 25% cannot be reviewed (18% decrease for counties). Construction Contract Change Order Request Form Page 3 of 3 August 2018 4(4) MAC ARCENEAUX WILSON&COLE engineering I surveying Planning CHANGE ORDER NO. 1 DATE: August 06, 2018 JOB NO. CPA-840 AGREEMENT DATE: July 10, 2018 NAME OF PROJECT: ROADWAY PAVEMENT REHABILITATION ALONG WEST 8TH STREET FROM FOLEY AVENUE TO JOE LOUIS AVENUE OWNER: CITY OF PORT ARTHUR CONTRACTOR: OLD CASTLE MATERIALS TEXAS, INC., DBA GULF COAST AN OLDCASTLE COMPANY The following changes are hereby made to the CONTRACT DOCUMENTS: I. Add the following Items to the Contract and Scope of Work: a. Delete the following Bid Item: i. Supplemental Bid Item No. 0000-0001 $ (50.000.00) CONTINGENCY ALLOWANCE SUBTOTAL $ (50,000.00) CHANGE ORDER NO. 1 August 06, 2018 .plAT Job No. CPA-840 �. ARCENEAUX WILSON&COLE engineering I surveying I planning CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $1,248.949.00 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,248,949.00 The CONTRACT PRICE due to this CHANGE ORDER will be [ eased} [decreased] by: $50.000.00 Dollars The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 1.198.949.00 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 142 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 142 Calendar Days CURRENT DATE OF COMPLETION: December 21. 2018 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Calendar Days The New DATE OF COMPLETION: December 21.2018 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: /(e ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER] OLD CASTLE MATERIALS TEXAS, INC., DBA GULF COAST AN OLD CASTLE COMPANY ACCEPTED BY: CITY of PORT ARTHUR 2 of 2