The URL can be used to link to this page

Home My WebLink AboutPR 20417: RATIFICATION OF CHILLER REPAIRS City of - 1 14 Ort r TeAu.s INTEROFFICE MEMORANDUM UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION Date: August 21, 2018 To: Harvey Robinson, Interim City Manager From: Donnie Stanton, Assistant Director of Utilities RE: Proposed Resolution No. 20417—Ratification of Chiller Repairs Nature of the Request: Due to apparent failure and rupture of the heat exchanger bundle at the Water Treatment Plant, water and refrigerant mixed, rendering the entire unit inoperable. It is more cost effective to replace the entire unit. This was an emergency which required corrections as soon as possible. However, there was no immediate threat to the health and welfare of our citizens, but the conditions were so uncomfortable that mistakes could possibly be made due to a lack of concentration by the operators, because of the heat. The Utilities Department is seeking ratification of replacement of the chiller unit through ABM Building Services, LLC of Houston, Texas. ABM Building Services, LLC of Houston, Texas submitted a buyboard quote, #552-17, of$44,472.00. Funding is available in Water Utilities 0 & M Budget, Account No. 410-1252-532.32-00, Building Maintenance. Staff Analysis, Considerations: None. Budtiet Considerations: This project will be charged to Water Utilities 0 & M Budget, Account No. 410-1252-532.32- 00, Building Maintenance. Recommendation: I recommend that the City Council approve Proposed Resolution No. 20417 to ratify the chiller replacement in the amount of$44,472.00 due to the rupture of the heat exchanger bundle at the Water Treatment Plant. P.R. 20417 8/28/18 ds Page 1 of 3 RESOLUTION NO. A RESOLUTION RATIFYING THE REPLACEMENT OF A CHILLER UNIT WITH ABM BUILDING SERVICES, LLC OF HOUSTON, TEXAS THROUGH BUYBOARD CONTRACT NO. 552-17, DUE TO A RUPTURE IN THE HEAT EXCHANGER BUNDLE AT THE WATER PURIFICATION PLANT IN THE AMOUNT OF $44,472.00; FUNDING IS AVAILABLE IN WATER UTILITIES ACCOUNT NO. 410-1252-532.32-00, BUILDING MAINTENANCE. WHEREAS,a rupture of the heat exchanger rendered the entire unit inoperable; and, WHEREAS, it is more cost effective to replace the unit instead of making repairs; and, .WHEREAS,this was an_emergency which required corrections as soon as possible; and, WHEREAS, prolonged exposure to heat can cause excessive fatigue, making chemical calculations difficult, thereby potentially endangering the public; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program("Buyboard"); and, WHEREAS,City staff has solicited a BUYBOARD quote, #552-17, for a Chiller Unit as delineated in our Purchasing Policy; and, WHEREAS, ABM Building Services, LLC of Houston, Texas through Buyboard, provided the quote attached as EXHIBIT"A", which meets our specifications; and, WHEREAS, it is further authorized pursuant to Section 252.022(a)(2), of the Texas Local Government Code, a procurement necessary to preserve or protect the public health or safety of the municipality's residents. This procurement is also authorized pursuant to Section 252.022(a)(3), of the Texas Local Government Code, because of unforeseen damage to public machinery, equipment, or other property. P.R. 20417 8/28/18 ds Page 2 of 3 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council of the City of Port Arthur hereby ratifies the replacement of the chiller at the Water Treatment Plant by ABM Building Services, LLC of Houston, Texas for the amount of$44,472.00, as delineated in Exhibit"A". THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED this the day of , A.D. 2018 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Derrick Freeman ATTEST: City Secretary Sherri Bellard P.R. 20417 8/28/18 ds Page 3 of 3 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Valecia Tizeno r Harvey Robinson City Attorney Interim City Manager Dr. Hani Tohme, P.E. Director of Water Utilities APPROVED AS FOR AVAILABILITY OF FUNDS: II, . Andre Vasquez, CPA Director of Finance 4 k. .. r LA) Clifto Williams, CPPB Purchasing Manager Exhibit "A" PROJECT AGREEMENT ABM.. FOR BUILDING ENVIRONMENTAL SYSTEMS FROM Building Value ABM Building Services Proposal Date Proposal Number Agreement Number Page 08/20/2018 CWPP003 1 of 3 BY AND BETWEEN ABM Building Services City of Port Arthur 6120 West by North West, Suite 100 and 444 4th Street Houston, Texas 77040 Port Arthur, Texas 77640 CONTRACTOR CUSTOMER SERVICE SHALL BE PROVIDED AT THE FOLLOWING LOCATION: City of Port Arthur Water Treatment Plant, 1101 ILO Mills Dr.,Port Arthur,TX for the net price of Forty-Four Thousand Four Hundred Seventy-Two and No/100 Dollars ($44,472.00) BUY BOARD#552-17**** Project Objective: Replace current McQuay 25 ton Chiller(Serial# STNU120800111 /Model#AGZ025DHHNN-ER10)with a 30 Ton McQuay E-Coated Chiller model#AMZ030Ap04 E-coated coils and grills One Year parts and Labor warranty entire unit Coil hail guards;vibration isolation included Startup Electrical Crane and rigging Piping R-410A EXCLUDES: Pump packages Note: WE WILL ALSO PROVIDE FREE OF CHARGE 5 PORTABLE COOLING UNITS TO THE WATER TREATMENT FACILITY UNTIL UNIT IS INSTALLED AND WORKING. This proposal is valid for thirty days from date.