HomeMy WebLinkAboutPO 6722: FY17-18 BUDGET AMENDMENT NUMBER 3 - END OF YEAR City of
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INTEROFFICE MEMORANDUM
Date: September 4,2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Andrew Vasquez, Finance Director
RE: P.O. 6722- FY17-18 Budget Amendment Number 3 —End of Year
Introduction: A budget amendment is requested to increase (decrease)the appropriations in
various departments in the General Fund which will result in a net change of zero dollars. An
increase of$750,000 in Transfers to the Capital Improvement Fund is needed to cover the
additional cost of the Development Services Building. This increase is offset by a decrease of
$180,000 in the GIS division of Development Services and a $570,000 decrease in salaries and
benefits in the police department. An increase of$60,000 is needed to cover unbudgeted
benefits in the Finance Department and an increase of$550,000 is needed to cover overtime
and unbudgeted benefits in the Fire Department. These increases are offset by decreases of
$500,000 in Public Works and $110,000 in the Library.
Motiva and Valero made contributions totaling $1,400,000 to allow for the purchase of
drainage and pipe bursting equipment for Public Works and Water. These funds were
deposited into the Capital Reserve Fund and the purchases were made from this fund. A
budget amendment for$1,400,000 is recommended to increase the total appropriation in the
Capital Reserve Fund.
Bids for the construction contract to renovate the Development Services Building came in
higher than anticipated and the budget needs to be increased to a total of$2,650,000 in order to
complete this project. This will require the budget to be increased by $750.000. This increase
is offset by an increase in Transfers In from the General fund.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
ort rthu
Texas
www.PortArthurTx.gov
The Debt Service fund requires a budget amendment to increase the appropriation by $455,000
to cover payments on new leases and unbudgeted fiscal charges.
The Other Employee Benefits fund requires a budget amendment to increase the appropriation
by $700,000 to cover separation pay of retiring employees.
Background: The FY 17-18 budget was approved on September 28, 2017. This is the third
and final budget amendment requested for this budget year.
Budget Impact: The unassigned fund balance will remain unchanged at the end of this fiscal
for the General Fund,the Capital Reserve Fund and the Capital Improvement Fund if all other
revenues and expenditures come in as budgeted. The Debt Service Fund will be decreased by
$455,000 and the Other Employee Benefits fund will be decreased by $700,000.
Recommendation: The attached Proposed Ordinance No. 6722 amends the budget to reflect
increases (decreases) in the funds/departments shown in Exhibit A and we recommend that the
City Council approve it as presented.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. O. NO. 6722
KD 09.04.18
ORDINANCE NO.
AN APPROPRIATION ORDINANCE AMENDING THE CITY
OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1,2017 AND ENDING SEPTEMBER 30,
2018 FOR VARIOUS DEPARTMENTS IN THE GENERAL
FUND RESULTING IN A NET CHANGE OF ZERO DOLLARS,
BY $455,000 FOR THE DEBT SERVICE FUND, BY $1,400,000
FOR THE CAPITAL RESERVE FUND, BY $700,000 FOR THE
OTHER EMPLOYEE BENEFITS FUND,AND BY$750,000 FOR
THE CAPITAL IMPROVEMENT FUND AS SHOWN IN
EXHIBIT A.
WHEREAS, in accordance with Article XII, Section 9, of the City Charter, the City Council may
make emergency appropriations from time to time; and
WHEREAS, the City Council may make budget amendments for emergencies under Section
102.009 and for Municipal purposes under Section 102.010 Local Government Code; and
WHEREAS, on September 28, 2017, the City Council approved and adopted Ordinance 17-39
which appropriated the 2017-2018 budget.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the following funds/departments Budget be increased (decreased) as shown:
General Fund Finance 60,000
Development Services (180,000)
Police (570,000)
Fire 550,000
Public Works (500,000)
Library (110,000)
Transfers Out 750,000
$ 0
Debt Service Fund $455,000
Capital Reserve Fund $1,400,000
Other Employee Benefits Fund $700,000
Capital Improvement Fund $750,000
Section 3. That Section 4 of Ordinance 17-39 is amended to read:
That there be and is hereby appropriated the sum of Seventy Three Million, Three Hundred Sixty
Four Thousand, Seven Hundred Thirty Six Dollars ($73,364,736)to the General Fund for the payment of
the Operating Expenses, and necessary Capital Outlay for the City Government for the following
Departments and uses:
Amended Inc./(Dec) Amended
Budget Appropriation Budget
Administration $ 1,949,395 $ 1,949,395
City Secretary 1,493,804 1,493,804
City Attorney 1,008,759 1,008,759
Finance 2,077,395 60,000 2,137,395
Information Technology 1,159,444 1,159,444
Human Resources 846,432 846,432
Development Services 6,358,420 (180,000) 6,178,420
Civic Center 775,121 775,121
Police 19,362,416 (570,000) 18,792,416
Fire 13,137,187 550,000 13,687,187
Public Works 8,372,985 (500,000) 7,872,985
Health 1,393,524 1,393,524
Parks& Recreation 3,611,891 3,611,891
Library 1,267,653 (110,000) 1,157,653
Transfers to Other Funds 10,550,310 750,000 11,300,310
Total $ 73,364,736 $ - $ 73,364,736
Section 4. That Section 5 of Ordinance 17-39 is amended to read:
That there be and is hereby appropriated the sum of Nine Million, Seven Hundred Sixty Nine
Thousand, Eight Hundred Thirty Dollars ($9,769,830) to the Debt Service Fund for the payment of
Principal, Interest and Fiscal Agent Fees necessary to service the City's Long-Term Debt.
Section 5. That Section 9 of Ordinance 17-39 is amended to read:
That there be and is hereby appropriated the sum of Five Million, One Hundred Nineteen
Thousand, Six Hundred Sixty Seven Dollars ($5,119,667) to the Capital Reserve Fund for the purchase
of capital equipment.
Section 6. That Section 12 of Ordinance 17-39 is amended to read:
That there be and is hereby appropriated the sum of One Million, Three Hundred Thirty Six
Thousand Dollars ($1,336,000) to the Other Employee Benefits Fund for the payment of Accrued
Absences and Other Employee Benefits.
Section 7. That Section 14 of Ordinance 17-39 is amended to read:
That there be and is hereby appropriated the sum of Seventeen Million,Eight Hundred Thirty One
Thousand Five Hundred Dollars ($17,831,500) to the Capital Improvement Fund for the payment of
improvements to City infrastructure, roads and other capital outlay.
Section 8. The unassigned Fund Balance shall remain unchanged at the end of this fiscal
year for the General Fund,the Capital Reserve Fund and the Capital Improvement Fund if all other
revenues and expenditures come in as budgeted. The Debt Service Fund will be decreased by
$455,000 and the Other Employee Benefits Fund will be decreased by$700,000 as shown in Exhibit
A.
Section 9. That a copy of the caption of this Ordinance be spread upon the minutes of the City
Council.
Section 10. That this Ordinance shall be effective immediately.
READ, ADOPTED, AND APPROVED, this day of September, 2018, AD, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor
Councilmembers:
NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
- n
Valecia Tizeno, ity Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
Andrew Vasquez, Director of Finance
EXHIBIT "A"
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