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HomeMy WebLinkAboutPR 20432: PURCHAE OF 96 RFUSE CARTS 4 City of art rfhrr--. '� www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 4, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Armando Gutierrez, Jr., P.E., Director of Public Works RE: P.R. 20432— Purchase of 96 Gallon Automated Refuse Carts Introduction: Public Works is requesting City Council approve P.R. No. 20432 authorizing the purchase of three thousand 96 Gallon Automated Refuse Carts from Toter, Inc. of Statesville, North Carolina in the amount of$146,370. Background: The proposal was advertised on June 15, 2018 and June 22, 2018 in the Port Arthur News and three (3) proposals were received and opened on July 11, 2018 with Toter, Inc. of Statesville, North Carolina being the highest ranked proposal. Due to Hurricane Harvey, theft, and damage to current carts, the City doesn't have enough carts to cover the needs of the citizens. The City will need to purchase 3000 carts to be sufficient. Budget Impact: The City is seeking reimbursement from FEMA. Funding will be charged to Account 147- 2300-90.25.00 Project 082617 Recommendation: Public Works is requesting City Council approve P.R. No. 20432 authorizing the purchase of three thousand 96 Gallon Automated Refuse Carts from Toter, Inc. of Statesville, North Carolina in the amount of$146,370. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. No. 20432 09/04/18 cew• Page 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF THREE THOUSAND 96 GALLON AUTOMATED REFUSE CARTS WITH TOTER,LLC OF STATEVILLE, NORTH CAROLINA, IN THE AMOUNT OF $146,370.00 FOR THE SOLID WASTE RESIDENTIAL DIVISION; FUNDING FROM (ACCOUNT NO. 147-2300-901.25-00, PROJECT #082617) EMERGENCY MANAGEMENT FUND WHEREAS, due to Hurricane Harvey, a large number of residents lost their 96 Gallon Automated Refuse Carts; and, WHEREAS, the City of Port Arthur will require reimbursement by FEMA; and, WHEREAS, six(6)companies provided proposals; and, WHEREAS, a Committee of City staff reviewed and scored the various responses in accordance with the published criteria; and, WHEREAS, Toter, LLC of Statesville, North Carolina received the highest ranking score for this item as shown in the Proposal Evaluation Matrix (Exhibit"A"); and. WHEREAS, the City desires to purchase three-thousand 96 Gallon Automated Refuse Carts from Toter, LLC, for an amount of$146,370 (Exhibit"B"). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City is hereby authorized to purchase three thousand 96 Gallon Automated Refuse Carts from Toter, LLC of Statesville,North Carolina in the amount $146,370. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of September, A.D., 2018, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: EXHIBIT "A" I \ _ $ \ / / \ \ \ » \ L. / / \ ƒ \ / \ / \ S d - ~ / / \ \ \ / - \ V \ - .& \ ƒe / 2 « © % \ d / / \ / f \_ R \ b b $ % ® S W .( ƒ - 2 6 2 c C E / Q j / / . \ \ CO L 3 2 \ H-, CD - \ / » m / N. \ \ \ % \ w / 72, \ \ - 7 / / ¢ ¢ \ % - - a / I / / ,o § t \ # � '/ E q _ ƒ v-\ C.1) 3 2 \ / /• / 7" ƒ § 7,1 s CO / / Q ..--. L. / » EXHIBIT "B" APPENDIX A CITY OF PORT ARTHUR, TEXAS BID SHEET BID FOR: 96 Gallon Automated Refuse Carts BID DUE DATE: July 11, 2018 Item Quantity UOM Description Delivery Days Unit Price Total Price No. 96 Gallon Automated 1 2,000 EA Refuse Carts including a I-3U 3 hot stamps $ 47.25** 5 94,500.00 la Freight $ 3,940.00*** 96 Gallon Automated f 2 3,000 EA Refuse Carts including ,I _ 3o* 3 hot stamps & freight $ 47.00** $ 141,000.00 2a Freight $ 5,370.00*** 96 Gallon Automated "' 3 4,000 EA Refuse Carts including ` "l 3 hot stamps & freight a 1 - 3 0)0 $ 46.75** $ 187,000.00 3a Freight $ 7,520.00*** NOTE: For all above asterisks, please see Toter's attached"Notes to Pricing". Toter, LLC. 841 Meacham Road COMPANY NAME STREET ADDRESS 1/ Please use street address SI' NATURE OF BIDDER P.O. BOX Kellie K. Clark Statesville, NC 28677 PRINT OR TYPE NAME CITY STATE ZIP Sr. Bids/Contracts Manager 704-872-8171 Ext. 257 TITLE AREA CODE TELEPHONE NO kclark@toter.com 704-878-0734 EMAIL FAX NO. Page 13 of 32