HomeMy WebLinkAboutPR 20421: AUTHORIZING AN AGREEMENT ITH G & G ENTERPRISES CONSSTRUCTION CORP . , .
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: August 23, 2018
To: The Honorable Mayor and City Council
Through: Harvey L. Robinson, Interim City Manager
From: Ronald Burton,ACM/Director of Development Services
RE: P.R.No. 20421 —Resolution authorizing the City Manager to enter into an
agreement with G&G Enterprises Construction Corp. of Port Arthur, Texas
Introduction:
The intent of this Agenda Item is to seek approval from City Council for P.R. No. 20421,
authorizing the City Manager to enter into an agreement with G&G Enterprises Construction
Corp. of Port Arthur, Texas, for renovations to the City of Port Arthur Development Services
Building, located at 246 Dallas Avenue, Port Arthur, Texas.
The contract is in the amount of $2,498,300.00, which includes the cost of removing and
replacing roofing materials.
Background:
Pursuant to Resolution No. 16-251,City Council authorized the City Manager to accept a Special
Warranty Deed from the Jefferson County Commissioner's Court,donating the land and former
County Public Health Building, located at 246 Dallas Avenue,to the City of Port Arthur for the
development of a"One-Stop-Shop"for the Department of Development Services.
This is part of a recommendation made by The Mercer Group, Inc. in 2012, as part of the
Management and Performance Review of Operations of the City of Port Arthur, Texas: Part II,
Departmental Assessments.
The Mercer Group recommended that a"One-Stop-Shop" be developed for the Department of
Development Services for the public to receive information about planning, permitting,
demolitions processes that require the public to visit the City's offices for assistance. The idea
is to reduce overlap and lead to more productivity as well as less red tape for the public.
Recommendation:
It is recommended that City Council approve P.R. No. 20421, authorizing the City Manager to
enter into an agreement with G&G Enterprises Construction Corp. of Port Arthur, Texas, for
renovations to the City of Port Arthur Development Services Building, located at 246 Dallas
Avenue, Port Arthur, Texas.
The contract is in the amount of $2,498,300.00, which includes the cost of removing and
replacing roofing materials.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 a Port Arthur,Texas 77641-1089 a 409.983.8101 a FAX 409.982.6743
P.R.NO.20421
08/23/2018 PDL
PAGE 1 OF 6
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT WITH G&G ENTERPRISES
CONSTRUCTION CORP. OF PORT ARTHUR, TEXAS, FOR THE
RENOVATION OF THE CITY OF PORT ARTHUR DEVELOPMENT
SERVICES BUILDING, LOCATED AT 246 DALLAS AVENUE,
PORT ARTHUR, TEXAS, IN THE AMOUNT OF $2,498,300.00;
FUNDING AVAILABLE IN CAPITAL PROJECTS/BUILDINGS
ACCOUNT NO.307-1601-591.82-00.
WHEREAS, the City of Port Arthur desires to renovate its Development Services
Building, located at 246 Dallas Avenue, Port Arthur, Texas; and,
WHEREAS, pursuant to Resolution No. 16-251, the City Council authorized the City
Manager to accept a Special Warranty deed from Jefferson County, Texas, donating the land and
former County Public Health Building, located at 246 Dallas Avenue, Port Arthur, Texas, to the
City of Port Arthur for the development of a"one-stop-shop"for the Department of Development
Services; and,
WHEREAS, pursuant to Resolution No. 16-259, the City Council awarded a contract to
R.L. Abatement, Inc. of Weslaco, Texas, in the amount of$27,900.00, for an asbestos abatement
of the building located at 246 Dallas Avenue, Port Arthur, Texas; and,
WHEREAS, pursuant to Resolution No. 16-287, the City Council awarded a contract to
Inland Environments, LTD of Kingwood, Texas, in the amount of$28,880.00, for the interior
demolition of the building located at 246 Dallas Avenue, Port Arthur, Texas; and,
WHEREAS, pursuant to Resolution No. 17-052, the City Council authorized the City
Manager to enter into a contract with Long Architecture of Beaumont, Texas, in the amount of
$144,290.00, for professional project design and construction phase services for the building
located at 246 Dallas Avenue, Port Arthur, Texas; and,
P.R.NO.20421
08/23/2018 PDL
PAGE 2 OF 6
WHEREAS, the City's Purchasing Department advertised in the Port Arthur News on
April 18, 2018 and April 25, 2018 for the renovation of the Development Services Building; and,
WHEREAS,competitive sealed bids were opened from companies submitting bids for the
Development Services Building on May 16,2018; and,
WHEREAS, Long Architecture of Beaumont, Texas, examined the bids and determined
that G&G Enterprises Construction Corp. of Port Arthur, Texas, is a certified contractor and is the
lowest and most responsive bidder in the amount of $2,498,300.00, as delineated in the bid
tabulation dated May 16, 2018, attached as Exhibit "A"; and,
WHEREAS,the City of Port Arthur desires to enter into a contract with G&G Enterprises
Construction Corp. of Port Arthur, Texas, a certified contractor, in substantially the same form as
attached hereto as Exhibit "C", for the renovation of the Development Services Building, located
at 246 Dallas Avenue, Port Arthur, Texas.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT, the bid documents submitted by G&G Enterprises Construction Corp. of Port
Arthur,Texas are attached hereto as Exhibit"B".
THAT, the City Manager is hereby authorized to enter into an agreement with G&G
Enterprises Construction Corp. of Port Arthur, Texas, for the renovation of the Development
Services building in the amount of$2,498,300.00, in substantially the same form as attached as
Exhibit"C".
THAT, funding is available from Capital Projects/Buildings Account No. 307-1601-
591.82-00.
P.R.NO.20421
08/23/2018 PDL
PAGE 3 OF 6
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of September, A.D. 2018, the
following Vote: AYES:
Mayor:
Councilmembers:
Noes:
Derrick Ford Freeman, Mayor
ATTEST:
Sherri Bellard, TRMC, City Secretary
APPROVED AS TO FORM:
Valecia "Val" Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
APPROVED AS TO FUND AVAILABILITY:
Andrew Va quez, CPA, Director of Finance Clifton WI Hams, CPPB,Purchasing Manager
EXHIBITS
WILL BE PRESENTED AT OR BEFORE THE CITY COUNCIL MEETING