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Home My WebLink AboutPOST: 03-27-2018 REGULAR MEETING (IC) I► POST AGENDA REPORT City Council Meeting City Hall Council Chamber City Of Port Arthur March 27, 2018 5:30 P.M. PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Jones Councilmember Scott, Jr. Councilmember Kinlaw, III Councilmember Doucet, Sr. Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) Lane Fortenberry / Spindletop Center Regarding National IDD Awareness Month Proclamation — March (2) Vince Tomplait Regarding Improper Disposal Of Raw Sewage B. Presentations (1) A Presentation By The City Of Port Arthur To Honor The Memorial High School Titans Basketball Team (Requested By Councilmember Moses) AGENDA MARCH 27, 2018 III. PETITIONS & COMMUNICATIONS — CONTINUED (2) A Presentation By The Citizens of Dominion Ranch (Requested By Councilmembers Doucet And Lewis) (3) A Presentation By Finance Director Andrew Vasquez Regarding The February 2018 Monthly Financial Report (4) A Presentation By Public Works Director Armando Gutierrez Regarding The Streets Program (5) A Presentation By Kevin Christopher Regarding A Status Update On Replacement Equipment (6) A Presentation Regarding The National League Of Cities Conference (Requested By Councilmember Lewis) (7) A Presentation Submitted To The United States Department Of Justice (Requested By Councilmember Lewis) (8) A Presentation By James Gilleylen Of The J-Quad Planning Group Regarding A Status Update On The City's Disaster Recovery Plan C. Employee Recognition — None D. Correspondence — None E. Discussion — None IV. PUBLIC HEARINGS — 6:00 P.M. (1) First Public Hearing For The Purpose Of Receiving Public Comments On The Proposed Initiation Of Disannexation Proceedings For Property Located Within The City Of Port Arthur (Port Arthur LNG) V. UNFINISHED BUSINESS — None AGENDA MARCH 27, 2018 VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. Motion: Second: Voting Yes: Voting No: W/O: ADOPTED A. Expense Reports (Al) Councilmember Willie "Bae" Lewis, Jr: The National League Of Cities Congressional City Summit Washington, D.C. March 13 — 15, 2018 $4,711.98 B. Minutes February 27, 2018 Regular Meeting March 6, 2018 Special Meeting March 13, 2018 Regular Meeting C. Resolutions — Consent (1) P.R. No. 19923 — A Resolution Authorizing The Execution Of A Contract For Professional Services (Non-Federal Form) Between The City Of Port Arthur Section 4A Economic Development Corporation And Arceneaux Wilson & Cole, LLC For Engineering Services In Connection With A Drainage Master Plan For The Jade Avenue Business Park In An Amount Not Exceed Twenty-Four Thousand Seven Hundred Twenty-Five Dollars ($24,725.00) Funds Available In PAEDC Account #120-1429-582.86-00 Resolution No. 18- 3 AGENDA MARCH 27, 2018 VI. CONSENT AGENDA — CONTINUED (2) P.R. No. 19925 — A Resolution Authorizing The Lease Of Office Space Located Within 501 Procter Street By The City Of Port Arthur Section 4A Economic Development Corporation To Nathan Rivers Resolution No. 18- (3) P.R. No. 19926 — A Resolution Authorizing The Lease Of Office Space Located Within 501 Procter Street By The City Port Arthur Section 4A Economic Development Corporation To Support Operation Services Inc. Resolution No. 18- (4) P.R. No. 19935 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Submit An Application To The Economic Development Administration For A Grant For Rehabilitation And Revitalization Of An Existing Building In Our Blighted Downtown Area As A Small Business Incubator Resolution No. 18- (5) P.R. No. 19960 — A Resolution Approving The Closing Of The Economic Incentive Contract & Loan Agreement Between The Olive Packing Company, Inc., And The City Of Port Arthur Section 4A Economic Development Corporation Resolution No. 18- (6) P.R. No. 19963 — A Resolution Approving The Naming Of The Streets In The Highway 73 Business Park In The City Of Port Arthur By The City Of Port Arthur Section 4A Economic Development Corporation Resolution No. 18- 4 AGENDA MARCH 27, 2018 VI. CONSENT AGENDA — CONTINUED (7) P.R. No. 20049 — A Resolution Authorizing The City Manager To Execute Change Order No. 01 To The Contract Between The City Of Port Arthur And Excavation And Construction, LLC Of Nederland, Texas For The City Street Improvements Along Bluebonnet Avenue From Gulfway Drive To Memorial Blvd. (US 69), Increasing The Contract Term By 58 Days To A New Total Of 328 Days Resolution No. 18- (8) P.R. No. 20070 — A Resolution Authorizing The The City Manager To Execute A Contract For The Relocation Of Engine 503 And Tender In Bryan Park Due To Damages From Hurricane Harvey And The Mandate Of The Texas Commission On Environmental Quality (TCEQ) Requiring Remediation Of The Oil Spill; Funding Available In The City Manager's Contingency Fund, Account No. 001-1003- 512.59-00, Project No. M97903 Resolution No. 18- (9) P.R. No. 20077 — A Resolution Authorizing The City Manager To Extend The Municipal Water Supply Contract With The Lower Neches Valley Authority Resolution No. 18- (10) P.R. No. 20091 — A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With SKR Construction Of Port Arthur, Texas For The North Pedestrian Bridge Repair Project At The Babe Zaharias Golf Course, With A Projected Budgetary Impact Of $27,107.00 Funding Available In Golf Course Fund Account No. 103-2001-601.87-00 Resolution No. 18- 5 AGENDA MARCH 27, 2018 VI. CONSENT AGENDA — CONTINUED (11) P.R. No. 20101 — A Resolution Authorizing The City Manager To Execute Change Order No. 2 To The Contract Between The City Of Port Arthur And Statewide Traffic Signal Company Of Houston, Texas Decreasing The Contract Amount By $33,897.22 To A New Contract Amount Of $369,413.28 And Authorizing Acceptance Of The Engineer's Certificate Of Completion, The Contractor's Affidavit Of Payment Of Debts And Claims And The Contractor's Affidavit Of Release And The Contractor's Guarantee Of Work And Execute The Certificate Of Acceptance And Release Of Retainage In The Amount Of $18,470.66 For The Lake Arthur Drive At 9th Avenue Traffic Signal Project: Public Works Signal Systems Account No. 001-0000-205.00-00 Resolution No. 18- (12) P.R. No. 20137 — A Resolution Authorizing The City Manager To Enter Into A Contract With Gulf Coast Electric Co. Inc., Of Beaumont, Texas, For Electrical Repairs And Maintenance At Various Parks For An Annual Projected Budgetary Impact Of $50,000.00. Funding Available In Account 001-1207-531.39-00 And The Building Maintenance Account For Other Departments That May Use This Contract Resolution No. 18- (13) P.R. No. 20148 — A Resolution Authorizing The Purchase Of Six (6) Motorola APX8000 Handheld Radios From Motorola Solutions Of Houston, Texas, Through HGAC Contract RA-5-15, For The Loss Or Damage Sustained During The Flooding Associated With Hurricane Harvey, In The Amount Of $30,396.00; Texas Municipal League- Intergovernmental Risk Pool Will Cover 100% Minus A $1,000.00 Deductible; The Cost Will Be Charged To Hurricane Harvey Account Number 147-2300-901.92-00, Project 082617 Resolution No. 18- 6 AGENDA MARCH 27, 2018 VI. CONSENT AGENDA — CONTINUED (14) P.R. No. 20149 — A Resolution Authorizing The Execution Of Contracts For The Purchase Of Water And Wastewater Treatment Chemicals For Utilities Operations Department With DXI Industries, Inc., Brenntag Southwest, Inc., And Airgas Specialty Products, Inc., With A Projected Budgetary Impact Of $250,037.00. Budgeted Funds Are Available In Water Purification And Wastewater Treatment Divisions Account Nos. 410-1252-532.29-02 & 410- 1256-532.29-02, Treatment Chemicals Resolution No. 18- (15) P.R. No. 20158 — A Resolution Authorizing Payment For Emergency Repairs To Reserve Engine 1 (1276) To A&J Engine Service, Inc. Of Groves, Texas, For Damages Sustained During Hurricane Harvey Flooding In The Amount Of $36,409.47; Texas Municipal League- Intergovernmental Risk Pool Will Cover $33,821.02 Leaving The City's Obligation of $2,588.45; This Cost Will Be Charged To Hurricane Harvey Account Number 147-2300-901.43-00, Project Number 082617 Resolution No. 18- (16) P.R. No. 20159 — A Resolution Authorizing The City Manager To Execute The Rental Of A Dozer From Mustang Rental Services Of Houston, Texas For An Estimated Period Of Six Months At $12,435.61 Per Month, With A Projected Estimated Budgetary Impact Amount Of $74,613.66. Funding Is Available In Account No. 403-1274-533.51-01 — Public Works Department Landfill Division — Equipment Rental Resolution No. 18- (17) P.R. No. 20160 — A Resolution Calling For A Public Hearing To Consider The Adoption Of The City Of Port Arthur Comprehensive Plan (Master Plan) Resolution No. 18- AGENDA MARCH 27, 2018 VI. CONSENT AGENDA — CONTINUED (18) P.R. No. 20164 — A Resolution Calling For A Public Hearing To Consider A Proposed Abandonment For 3.450 Acres Of Land Consisting Of Portions Of The Houston Avenue, Lakeshore Drive, Railroad Avenue And Fourth Street Rights-Of-Way Located Around Block 146, City Of Port Arthur, Jefferson County, Texas (A16-03 (Port Of Port Arthur) Resolution No. 18- (19) P.R. No. 20165 — A Resolution Authorizing The Purchase Of Two (2) Batwing Tractors From Beaumont Tractor Co., Of Beaumont, Texas, For The Parks And Recreation Department With A Projected Budgetary Amount Of $115,500.00; Funding Available In Parks And Recreation Department Account No. 625-1801-531.93-07 Resolution No. 18- (20) P.R. No. 20166 — A Resolution Of The City Of Port Arthur, Texas, Designating A Primary Bank Depository And Authorizing The City Manager To Sign And Execute A Bank Depository Services Agreement With Capital One Bank, N.A. And To Authorize The Director Of Finance And City Secretary To Execute All Documents Necessary To Implement The Contract To Be Effective April 1, 2018 Resolution No. 18- (21) P.R. No. 20167 — A Resolution Authorizing The Buildout And Lease Of Office Space Located Within 501 Procter Street By The City Of Port Arthur Section 4A Economic Development Corporation To Disaster And Humanitarian Services Resolution No. 18- (22) P.R. No. 20169 — A Resolution Authorizing The City Manager To Purchase Two (2) 2018 Chevrolet City Express LS Vans For The Police Department From Classic Chevrolet Of Beaumont, Texas, For Replacement Due To Hurricane Harvey, With A Projected Budgetary Impact Of $40,968.00; Funding Available In Hurricane Harvey Account Number 147-2300-901.92-00, Project No. 082617 Resolution No. 18- 8 AGENDA MARCH 27, 2018 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 20004 — A Resolution Appointing And/Or Reappointing A Member Or Members To The Golf Course Committee (Requested By Councilmember Scott) Motion: Second: Voting Yes: Voting No: W/O: Resolution No. 18- (2) P.R. No. 20112 — A Resolution Approving A Loan Agreement And Related Documents On The Sale Of Land In The City Of Port Arthur Section 4A Economic Development Corporation's Highway 73 Business Park To KLV Ventures, Inc. In An Amount Of $197,122.53 Motion: Second: Voting Yes: Voting No: W/O: Resolution No. 18- (3) P.R. No. 20163 — A Resolution Authorizing The Award Of A Contract With Ardurra Group, LLC, Of Houston, Texas, For Disaster Recovery Grant Management And Administration Services And Authorizing The City Manager To Execute Said Contract In An Amount Not To Exceed $1.7 Million; Funds Are Available In Hurricane Harvey Account No. 147-2300-901.54-00 Motion: Second: Voting Yes: Voting No: W/O: Resolution No. 18- 9 AGENDA MARCH 27, 2018 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED B. Ordinances — Non-Consent (1) P.O. No. 6687 — An Ordinance Authorizing A Six Month Suspension Of The Rules Pursuant To Robert's Rules Of Order, As It Pertains To Section 2-73(d) Of The Code Of Ordinances, Limiting The Number Of Speakers, To Allow Additional Speakers Related To Hurricane Harvey Storm Related Issues (Requested By Councilmember Lewis) Motion: Second: Voting Yes: Voting No: W/O: Ordinance No. 18- VIII. ADJOURNMENT OF MEETING ************************************************************ NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On March 28, 2018. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law ************************************************************ • 10