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Home My WebLink AboutPOST: 07-31-2018 REGULAR MEETING (IC) POST AGENDA REPORT City Council Meeting City Hall Council Chamber City Of Port Arthur July 31, 2018 8:30 A.M. PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Interim Police Chief Owens Or Designee II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) Bill Worsham Regarding Pleasure Island Future Projects (2) Mardi Gras Southeast Texas Regarding Mardi Gras 2019 (3) Don Varing Of The Port Arthur Sertoma Organizations Regarding Mardi Gras 2019 (4) John Beard Regarding Hurricane Harvey Recovery AGENDA JULY 31, 2018 III. PETITIONS & COMMUNICATIONS — CONTINUED B. Presentations (1) A Presentation By Finance Director Andrew Vasquez Regarding The June 2018 Monthly Financial Report (2) A Presentation By Staff Regarding Drainage In The Stonegate Area (3) A Presentation By City Engineer Alberto Elefano, P.E. Regarding A Progress Report From June 19, 2018 Rain Event C. Employee Recognition — None D. Correspondence — None E. Discussion (1) A Discussion Regarding Water Bills (Requested By Councilmember Doucet) IV. PUBLIC HEARINGS — 9:00 A.M. — NONE V. UNFINISHED BUSINESS — NONE VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. Motion: Second: Voting Yes: Voting No: ADOPTED 2 AGENDA JULY 31, 2018 VI. CONSENT AGENDA — CONTINUED A. Expense Reports (Al) Mayor Derrick Freeman: Conference Held By The Texas Department Of Emergency Management San Antonio, TX May 14 — 17, 2018 $1,286.04 (A2) Mayor Derrick Freeman: Mayor's Conference Boston, MA June 7 — 12, 2018 $4,125.27 (A3) Councilmember Cal Jones: Prairie View Interscholastic League Coaches Hall Of Fame, To Present A Proclamation San Antonio, TX July 20 — 22, 2018 $931.30 B. Minutes July 17, 2018 Special Executive Meeting July 17, 2018 Regular Meeting C. Resolutions (1) P.R. No. 20313 — A Resolution Authorizing The Execution Of An Agreement For Independent Professional Services Between The City Of Port Arthur And Laura Kay Emmert, A Medical Laboratory Technologist, To Provide Contract Services For The City's Laboratory, Account Number 001-1301-541.59-00, Other Contractual Account. Funds In The Amount Of $30,000.00 Were Budgeted In The Proposed FY 2019 Budget Resolution No. 18- • 3 AGENDA JULY 31, 2018 VI. CONSENT AGENDA — CONTINUED (2) P.R. No. 20339 — A Resolution Granting An Easement To The Texas Historical Commission Of Rose Hill Manor, Located At 100 Woodworth Boulevard, In Consideration Of Funds Made Available Through The Texas Preservation Trust Fund Grant Program Resolution No. 18- (3) P.R. No. 20343 — A Resolution Authorizing The City Manager To Execute The Settlement Of A Physical Damage Claim In The Amount Of $5,859.08 Made Against Texas Municipal League Intergovernmental Risk Pool (TMLIRP) As A Result Of Property Damage To Transit Vehicle #2076 Resolution No. 18- (4) P.R. No. 20344 — A Resolution Authorizing The City Manager To Execute The Supplemental Settlement Of A Claim In The Amount Of $10,233.60 Made Against Texas Municipal League Intergovernmental Risk Pool (TMLIRP) As A Result Of The Flood Damages To Police Unit #2090 (2016 Chevrolet Tahoe) Due To Hurricane Harvey (August 30, 2017) Resolution No. 18- (5) P.R. No. 20345 — A Resolution Authorizing The Contract For The Purchase Of 50% Sodium Hydroxide To Be Used At The Water Treatment Plant Of The Utilities Department From Brenntag Southwest, Inc. Of Lancaster, Texas With A Total Projected Budgetary Impact Of $94,105.00 Funds Are Available In Utilities Account No. 410-1252-532.29-02, Treatment Chemicals Resolution No. 18- (6) P.R. No. 20346 — A Resolution Authorizing The City Manager To Execute An Interlocal Contract With The City Of Beaumont, Jefferson County, Hardin County, Orange County And Jasper County To Secure Grant Funding From The State Of Texas Automobile Theft Prevention Authority For Operation Of The Southeast Texas Auto Theft Task Force Resolution No. 18- 4 (7) P.R. No. 20347 — A Resolution Authorizing The City Manager, The Assistant Finance Director-Accounting, The City Secretary And The Grants Accountant To Serve As Signatories For The Texas General Land Office Supplemental Disaster Relief Fund (Ike Recovery Funds) Resolution No. 18- (8) P.R. No. 20349 — A Resolution Authorizing The Purchase Of A 2019 Ford Transit Response Unit From Chastang Ford Of Houston, Texas Through H-GAC, Contract No. AM10-16 For The Utilities And Public Works Departments That Will Be Used As A Camera Unit For Use In The Televising Of Storm And Sanitary Sewer Lines For The Total Amount Of $38,838.00; Funds Are Available In Water Utilities Account No. 625-1801-532.92-01, Equipment Resolution No. 18- (9) P.R. No. 20350 — A Resolution Authorizing The City Manager To Enter Into A Contract Between The City Of Port Arthur And Southeast Texas Medical Associates (SETMA) For William D. George, MD To Continue To Act As The City's Health Authority And Supervising Physician Of The Employee Health Services Clinic. A Total Of $46,100.00 Was Budgeted In The Proposed FY 2019 General Fund Professional Service Account 001-1301-541.54-00 And Employee Health Professional Service Account 001-1303- 541.54-00 Resolution No. 18- (10) P.R. No. 20354 — A Resolution Authorizing The Purchase Of Storm And Sanitary Sewer Camera Equipment From Subsite Electronics Of Petaluma, California Through BuyBoard Contract #513-16 For The Utilities And Public Works Departments For Use In The Television Of Storm And Sanitary Sewer Lines For The Total Amount Of $123,784.46; Funds Are Available In Water Utilities Account No. 625-1801-532.92-01, Equipment Resolution No. 18- (11) P.R. No. 20358 — A Resolution Authorizing Filing An Application With Texas Department Of Housing And Community Affairs 5 (TDHCA) For Home Investment Partnerships Disaster Recovery Funding Resolution No. 18- (12) P.R. No. 20359 — A Resolution Authorizing The City Manager To Execute A Commercial Refuse Disposal Contract Between The City Of Port Arthur, Texas And Sprint Waste Services LP Of Port Arthur, Texas For The Purpose Of Depositing Refuse At The City's Sanitary Landfill Resolution No. 18- (13) P.R. No. 20361 — A Resolution Authorizing The City Manager To Execute A Letter Of Engagement With Whitley Penn, LLP, As Independent Auditor For The City Of Port Arthur With A Projected Budgetary Impact Of $108,800.00 For The Year Ending September 30, 2018. Finance Department Account #001-1031-515.54-00 Resolution No. 18- (14) P.R. No. 20362 — A Resolution Authorizing The Second Renewal (Final Year) Of The Contract Between The City Of Port Arthur And DRC Emergency Services, LLC Of Galveston, Texas For Provision Of Emergency Environmental, Disaster, And Logistical Response Services In The Event Of An Emergency Or Disaster Resolution No. 18- (15) P.R. No. 20364 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Contract For A Geophysical Pipeline Investigation Survey At The Spur 93 Business Park With Wild Associates Engineering & Environmental Consulting Of Houston, Texas, In An Amount Not To Exceed $5,100.00. EDC Account No. 120-1429-582.59-02 Resolution No. 18- ...... ........ 6 AGENDA JULY 31, 2018 VI. CONSENT AGENDA — CONTINUED (16) P.R. No. 20368 — A Resolution Authorizing The City Manager To Purchase Three (3) Traffic Controller Boxes From Trafficware, Inc. For The Replacement Of Control Boxes Located On Rev. Dr. Ransom Howard (W. 7th) Street At Highway 82 (MLK); Saba Lane At Twin City Highway; And, Savannah Avenue At Gulfway Drive, Respectively. Funding Is Available In Public Works Signal Systems Account: 001-1205-531.45-00. The Budget Impact Is $32,700.00 Resolution No. 18- (17) P.R. No. 20369 — A Resolution Authorizing The City Manager To Execute A Commercial Refuse Disposal Contract Between The City Of Port Arthur, Texas And Impact Waste And Recycling, LLC, Of Beaumont, Texas For The Purpose Of Depositing Refuse At The City's Sanitary Landfill Resolution No. 18- (18) P.R. No. 20373 — A Resolution Authorizing The City Manager To Submit A Letter Of Intent To Be Considered For A Grant With KaBOOM! For A Build It With KaBOOM! Playground Grant For Playground Equipment On St. Mary Park Located At 1025 5th Street With A Possible Projected Budgetary Impact Of $8,500.00 Parks Account Number 001-1207-531.39-00 Resolution No. 18- (19) P.R. No. 20374 — A Resolution Authorizing The Purchase Of A Fusion Machine From Technology International Of Lake Mary, Florida For The Utilities Department That Will Be Used In The Replacement Of Sanitary Sewer Lines In The Total Amount Of $97,680.00; Funds Are Available In Utilities Account No. 625-1801- 532.92-01, Equipment Resolution No. 18- 7 AGENDA JULY 31, 2018 VI. CONSENT AGENDA — CONTINUED (20) P.R. No. 20375 — A Resolution Authorizing The Purchase Of Eleven (11) Vehicles For The Police Department Via The Texas GoodBuy Purchasing Cooperative Contract No. 18-18 From Silsbee Ford Of Silsbee, Texas, In The Amount Of $296,298.44; Funding Available In Police Department Motor Vehicles Account Number 625-1801- 521.93-00 Resolution No. 18- VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 19940 — A Resolution Approving A Training Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Program Of Health Excellence For Certified Nurses' Aide Training To Port Arthur Residents At A Cost Not To Exceed $20,000; Funds Available In EDC Account No. 120-1429-582.59-07 Motion: Second: Voting Yes: Voting No: • ADOPTED Resolution No. 18- (2) P.R. No. 20201 — A Resolution Approving A Purchase Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Johnscorp International, Inc. Regarding The Property Located At 549 4th Street For A Purchase Price Not To Exceed $80,000, Account No. 120-1429-582.82-00. Final Payment Contingent Upon The Receipt Of Grant Funds From The Economic Development Administration ("EDA") Motion: Second: Voting Yes: Voting No: ADOPTED Resolution No. 18- 8 AGENDA JULY 31, 2018 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (3) P.R. No. 20342 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into An On-The-Job Training Contract With KLV Ventures Inc. For Reimbursement Of 50% Of The Training Cost For Port Arthur Residents Not To Exceed $17,500.00; Funds Available In EDC Account No. 120-1429-582.59-07 Motion: Second: Voting Yes: Voting No: ADOPTED Resolution No. 18- (4) P.R. No. 20353 — A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract Between Crawley's Shoreline Construction Of Baytown, Texas And The City Of Port Arthur, Texas For The Pleasure Island Bulkhead Replacement Project, With A Projected Budgetary Impact Of $278,659.00 Base Bid And $66,096.00 Alternative Bid A for a total of $344,755.00. Funding Is Available In Account No. 450-1293-549.89-00, Marina Other Structures (Capitol Outlay) Motion: Second: Voting Yes: Voting No: ADOPTED Resolution No. 18- (5) P.R. No. 20357 — A Resolution Appointing And/Or Reappointing A Member or Members To The Beautification Commission Motion: Second: Voting Yes: Voting No: ADOPTED Resolution No. 18- 9 AGENDA JULY 31, 2018 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED (6) P.R. No. 20366 — A Resolution Appointing And/Or Reappointing A Member Or Members To The Golf Course Committee Motion: Second: Voting Yes: Voting No: ADOPTED Resolution No. 18- (7) P.R. No. 20372 — A Resolution Appointing And/Or Reappointing A Director Or Directors To The City Of Port Arthur Section 4A Economic Development Corporation (Requested By Mayor Pro Tern Kinlaw) Motion: Second: Voting Yes: Voting No: ADOPTED Resolution No. 18- B. Ordinances — Non-Consent (1) P.O. No. 6711 — An Appropriation Ordinance Increasing The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2017 And Ending September 30, 2018 By $220,000.00 For The Pleasure Island Fund Motion: Second: Voting Yes: Voting No: ADOPTED Ordinance No. 18- (2) P.O. No. 6712 — An Ordinance Approving The Appraisal Rolls For The Year 2018 And Receiving Determinations From The Tax Assessors Under Section 26.04 Of The Texas Property Tax Code Motion: Second: Voting Yes: Voting No: ADOPTED Ordinance No. 18- 10 AGENDA JULY 31, 2018 VIII. *CLOSED MEETING (EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551.101 Of Chapter 551 (Open Meetings Law) Of The Texas Government Code [Formerly Article 6252-17, Section 2(a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: "A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551.071 — Litigation And/Or Legal Advice Section 551.072 — Land Section 551.073 — Negotiated Contracts For Prospective Gifts To The City Section 551.074 — Personnel Section 551.076 — Security Personnel Or Devices Section 551.087 — Deliberations Regarding Economic Development Incentives Closed Meeting: (1) Section 551.071 Government Code — To Discuss With the City Attorney Potential Litigation Related to Landfill Accounts (2) Section 551.071 Government Code — Attorney Consultation To Provide Advice And Counsel In Connection With The City's Rights, Duties, Privileges, And Obligations In Connection With Pending Litigation And Negotiations With The Port Arthur Police Association n (3) Section 551.071 Government Code — To Discuss The Value Of Land Located In Downtown Port Arthur (4) Section 551.071 Government Code — To Receive Legal Advice And Consultation With The City Attorney Related To Potential Claims On Outstanding Contractual Obligations Of The City (5) Section 551.072 Government Code — To Discuss The Value Of The Land (Felix and Milton Barker Community Center) (Requested by Councilmember Jones) > AGENDA JULY 31, 2018 VIII. *CLOSED MEETING (EXECUTIVE SESSION) — CONTINUED (6) Section 551.072 Government Code — To Discuss The Value Of The Land Located At 549 4th Street IX. ADJOURNMENT OF MEETING ************************************************************ NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On August 1, 2018. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law ************************************************************ 12