The URL can be used to link to this page

Home My WebLink AboutPR 20435: HISTORIC REHAILITATION OF ROSE HILL MANOR I' City of � 4\ J ort rthu — Texas Robert A."Bob"Bowers Civic Center www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: 8/12/2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Adam J. Saunders, Civic Center Director RE: Historic Rehabilitation of Rose Hill Manor PR 20435 Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to accept Change Order#1 to Resolution#18-262 from Hampshire Roofing Co, LLC of Lumberton, Texas for plaster work and painting of ceiling at Rose Hill Manor in the amount of $11,250.00 from Hotel Occupancy Tax Account No. 140-1405-551.59-00, Project No. M97908. On July 3, 2018 the City Council approved Resolution#18-262 for repairs at Rosehill Manor in the amount of$57,000.00. Change Order#1 is for repairs to the dining room ceiling inside the building. Due to the historical nature of these repairs, specific steps must be taken to insure the historical integrity of the building. This must be done by certified contractors. Because of these specifics, the cost of repairs is greater than normal work. LaBiche Architects are advising on this project and they recommend acceptance of this change order. Background: Rose Hill Manor has a lot of needed repairs. The repairs to the dining room ceiling will allow for the continued use of the building as a whole. Currently the dining room, a central part of the home, is closed to visitor and those using the building for events. Budget Impact: • Funds are available in the amount of$11,250.00 in Hotel Occupancy Tax Account No. 140- 1405-551.59-00 Recommendation: It is recommended that City Council approve the City Council's approval for the City Manager to accept Change Order#1 to Resolution#18-262 from Hampshire Roofing Co, LLC of Lumberton, Texas for plaster work and painting of ceiling at Rose Hill Manor in the amount of $11,250.00 from Hotel Occupancy Tax Account No. 140-1405-551.59-00, Project No. M97908, as discussed and/or outline above. "Remember,we are here to serve the Citizens of Port Arthur" 3401 Cultural Center Drive X Port Arthur,Texas 77642 X 409.985.8801 P.R. No. 20435 09/25/18 AJS RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT WITH HAMPSHIRE ROOFING CO, LLC OF LUMBERTON, TEXAS FOR PLASTER WORK AND PAINTING OF CEILING AT ROSE HILL MANOR IN THE AMOUNT OF $11,250.00; FUNDING AVAILABLE FROM HOTEL OCCUPANCY TAX ACCOUNT NO. 140-1405-551.59-00, PROJECT NO. M97908. WHEREAS, pursuant to Resolution No. 16-246, the City Council authorized a contract with the LaBiche Architectural Group, Inc. to develop professional plans for repairs to Rose Hill Manor and submission to the Texas Historical Commission; and, WHEREAS, the City Council approved Resolution No. 18-626 for repairs to Rose Hill Manor in the amount of$57,000.00; and, WHEREAS, Change Order No. 1 is for ceiling repair and painting at Rosehill Manor (attached hereto as Exhibit"A"); and, WHEREAS,plaster work and painting is needed. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to execute Change Order No. 1 from Hampshire Roofing Co., LLC of Lumberton, Texas, for plaster work and painting at Rose Hill Manor in the amount of$11,250.00, in substantially the same form as attached as Exhibit"A". THAT, funding is available from Hotel Occupancy Tax Account No. 140-1405-551.59- 00, Project No. M97908. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. s.pr20435 READ, ADOPTED, AND APPROVED,this day of September, A.D. 2018, the following Vote: AYES: Mayor: Councilmembers: NOES: Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: 7)7:/- 6 Valecia Ti -no, • P., Attorney I APPROVED FOR ADMINISTRATION: Harvey Robinson, Interim City Manager APPROVED AS TO FUND AVAILABILITY: Andrew Vasquez, CPA Director of Finance Jaka Clifton Williams, CPPB Purchasing Manager s.pr20435 s.pr20435 EXHIBIT "A" s.pr20435 Dohn H.LaBiche,FAIA-Principal Greg Wall,AIA-Principal 7999 Gladys Avenue,Suite 101 • Beaumont,Texas 77706 The LaBiche (409)860-0197 Fax(409)860-0198 I ARCHITECTURAL GROUP, INC. Office Hours:Mon.-Thurs.7:30am-5:30pm Friday 7:30am-11:30am LETTER OF TRANSMITTAL TO: City of Port Arthur RE: Rose Hill Manor— Roofing Phase II 3401 Culture Ctr. Dr. Port Arthur, Texas 77642 PROJ. NO.: 17022 ATTN: ADAM SAUNDERS DATE: 08.28.18 We are sending you the following items: Shop Drawings Payment Request Drawings/Specs Samples X Change Order Other Bid Documents Contract Documents COPIES NO. DESCRIPTION 1 CO#1 Change Order No. 1 These are transmitted as checked below: For Approval No Exceptions Taken X See Attached Comments X For Your Records Exceptions Noted As Requested Revise & Return For Review/ Comment Return to LaBiche Remarks: Please sign the three (3) original Change Orders and return two (2) fully Signed: &Oira'eff Oi&na/Y executed originals back to LaBiche; keeping one (1) Office Manager for your records. bronwen@labiche.com Thank You. CHANGE ORDER PROJECT: Rose Hill Phase II CHANGE ORDER NO: 1 CONTRACTOR: Hampshire Roofing Co., LLC DATE: 08.27.18 442 FM 421 ARCHITECT'S PROJECT NO.: 17022 Lumberton, TX 77657 CONTRACT DATE: 07.7.18 CONTRACT FOR: Roof Restoration The Contract is changed as follows: Ceiling Repair as noted on attached Drawing Sheet A1.0 First Floor Plan $11,250.00 TOTAL $11,250.00 **See attached breakdown Not valid until signed by the Owner, Architect, and Contractor. The original Contract Sum was $57,000.00 Net change by previously authorized Change Orders $00 The Contract Sum prior to this Change Order was $57,000.00 The Contract sum will be increased by this Change Order in the amount of $11,250.00 The new Contract Sum including this Change Order will be $68,250.00 The Contract Time will be increased by zero(00)days. The date of Substantial Completion as of the date of this Change Order therefore is Date on Notice to Proceed. NOTE: The summary does not reflect changes in the Contract Sum or Contract Time which have been authorized by Construction Change Directive. The LaBiche Architectural Group Hampshire Roofing Co., LLC City of Port Arthur 7999 Gladys A venue S to 101 442 FM 421 PO Box 7089 Beaumont - :s -7!. • Lumberton, TX 77657 Port Arthur, TX 77641 li / 461 By: By: By: Date: / Date: Date: ,0 r8 g.-).? - able PSD qq ' <('. N Ca ,C`,5, - S ... mac :. 11592 _;=-'P .FOF t-6,- -. - CHANGE ORDER HAMPSHIRE CONSTRUCTION & ASSOCIATES, LLC 442 FM 421 DATE: June 15 2018 LUMBERTON, TX 77657 CHANGE ORDER# 1 Phone: (409) 751-6826 Fax: (409) 755-0632 PROJECT TITLE: Rose Hill Manor Phase 2 PROJECT LOCATION: 100 Woodworth Blvd. Bill To: City of Port Arthur Port Arthur TX. PO Box 1089 CONTRACT: Historic Rehabilitation Port Arthur, Texas 77641 of Rose Hill Manor Phase 2 Ceiling Repair as noted on The LaBiche Architectural Group Phase 2 Drawing sheet A1.0 First Floor Plan See Attached drawing $11,250.00 TOTAL CHANGE ORDER: SIGN SHOWING ACCEPTANCE OF CHANGE ORDER DATE: THANK YOU FOR YOUR BUSINESS! m . 1n , T 0 A V El OF- n_ a II 0° _,_, �� 1 O Y -. II II I r , o irR l 1,,' 111 ,111 1111 1 • u ,� ci �1 W1 I� CO III �.- 1 ' ID 1----V "' illi o _ I i4 N'. i 1f -, II,—, r e - g i ® \ a ❑ ®` a a 000000 .. .. Mill WMi gES'E m 14E1 zm 'I'i .;11 o 1 fig -A E 1 ren' ��• f r—"'k�l�'Y"Y"Y"Y' THE .w7..ew.me • • $1.h�t 1 I! D LaBICHE 'a p i = j ROSE HILL MANOR w ARCHITECTURAL '"""""°"` __ •`>;�^� o, . i, s i�Et.1 O e` M . WWIT.RII.a..V.10 GROUP.INC. \,.'ia, •,4.1: ( e g II ;��3 i' —'* a '°" -III I1I►I+ t�l{III[IIllnI1�11IiII ...'' li4!