HomeMy WebLinkAboutPR 20450: PURCHASE OF A BRUSH MULCHER ATTACHEMENT FORM ASCO City of
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www.PortArth u rTx.gov
INTEROFFICE MEMORANDUM
Date: September 12, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr., Director of Public Works
RE: P. R. 20450
Introduction:
Approval of Proposed Resolution No. 20450 authorizing the purchase of a brush mulcher
attachment from ASCO of Beaumont, Texas,through HGAC in the amount of$65,928.22.
Background:
The Public Works Department Drainage Division maintains and performs repairs to the City's
stormwater drainage system. The City has approximately 350 miles of open ditches. Open
ditches gradually accumulate vegetation such as small trees and brush, along with other forms
of debris,that reduces water flow and could potentially cause flooding. A quote(s)was
received from ASCO through HGAC cooperative pricing for the purchase of a brush mulcher
attachment. This mulcher attachment will be attached to the Drainage Division's gradall and
will be used to remove vegetation and provide regular maintenance of City ditches.
Budget Impact:
City funds are provided in account numbers 625-1801-531.92-04, Capital Reserve Fund,
Public Works Drainage.
Recommendation:
It is recommended that City Council authorize the City Manager to approve P. R. 20450, as
discussed and/or outlined above. •
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.20450
09/12/18 aw
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A BRUSH
MULCHER ATTACHMENT FROM ASCO OF BEAUMONT, TEXAS,
UNDER HGAC CONTRACT NO. EM06-17, FOR THE PUBLIC WORKS
DRAINAGE DIVISION, IN THE AMOUNT OF $65,928.22; FUNDS ARE
AVAILABLE IN THE CAPITAL RESERVE FUNDING PUBLIC WORKS
DRAINAGE 625-1801-531.92-04.
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a brush mulcher from ASCO of Beaumont, Texas through HGAC
cooperative pricing, for the Drainage Division; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in cooperative purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established through purchase contracts of the
Commission for the purchase contracts of the Commission; and,
WHEREAS, per Resolution No. 11-196, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the HGAC Cooperative Purchasing
Program; and,
WHEREAS, the City has approximately 350 miles of open ditches that accumulate
vegetation that restricts the flow of water during rain events; and,
WHEREAS, the brush mulcher attachment would be utilized by the Drainage Division
in an effort to remove vegetation and provide regular maintenance of the City ditches and,
WHEREAS, a copy of the contract pricing worksheet for this equipment is attached as
Exhibit"A"; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
P.R.20450
09/12/18 aw
THAT, the City Council authorizes the purchase of a brush mulcher attachment from
ASCO of Beaumont, Texas, through HGAC cooperative pricing, in the amount of$65,928.22;
and,
THAT, funding is available in the Capital Reserve Fund Public Works Drainage account
625-1801-531.92-04.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D. 2018 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
Noes:
Mayor
ATTEST: APPROVED A TO FORM:
4 or.
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FU S::
Harvey Robinson Andre Vasquez
Interim City Manager Director of Finance
Armando Gutierrez, Jr., P. E. Clifton Williams
Director of Public Works Purchasing Manager
P.R.20450
09/12/18 aw
Exhibit A
HGACBuy
CONTRACT PRICING WORKSHEET Contract EM06-17 Date 9/13/2018
For Standard Equipment Purchases No.: Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
Buying
City of Port Arthur Contractor: ASCO Equipment
Agency:
'
Contactt Brad Brown Prepared Rebecca Swearingen
Person: By:
Phone: 409-549-0738 Phone: 409-212-8100
Fax: Fax: 409-212-8101
Email: brad.browna..portarthurtx.gov Email: rswearingen@ascoeq.com
Product 15A Description: Attachment for Gradall brush mulcher with all needed components and install
Code:
A.Product Item Base Unit Price Per Contractor's H-GAC Contract:
B.Published Options-Itemize below-Attach additional sheet if necessary-Include Option Code in description if applicable
(Note: Published Options arc options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
Gradall 50"Rotary SBR50**06102600($14,832.00)
**upgraded to Promac LDM50 per cust request $27,734.81
SER.KIT,FOOT SWITCH AUX HYD. 808150065 $577.39
(2)GRADALL AUX RETURN LINE 807350145 $593.34
GRADALL AUX VALVE SECT.MOTOR 80514182 $2,596.87
GRADALL SER KIT XL4100 AUX FIELD 80705003 $3,764.28
(2)GRADALL WINDOW GUARDS 80365084S $8,127.78
Subtotal From Additional Sheet(s):
Subtotal B: $43,394.47
C.Unpublished Options-Itemize below-Attach additional sheet if necessary
(Note: Unpublished options are items which were not submitted and priced in Contractor's hid.)
Description Cost Description Cost
Specialty bracket for S4000LDM install $5,005.25
Pusher Pad,LDM-required on track excavators $5,403.50
Subtotal From Additional Sheet(s):
Subtotal C: $10,408.75
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit
Price plus Published Options(A+B). For this transaction the percentage is: 24%
D.Total Cost before any other applicable Charges,Trade-Ins,Allowances,Discounts, Etc.(A+B-C)
Quantity Ordered: 1 X Subtotal of A+B+C: $53,803.22 = II Subtotal D: 553,803.2
E.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges
Description Cost Description Cost
LABOR FOR INSTALL AND CUSTOM FOOT GUARD $10,080.00
FREIGHT CHARGES $1,850.00
ENVIRONMENTAL AND S.S.CHARGES $195.00
Subtotal E: $12,125.00
Delivery Date: 60-90 Days F. Total Purchase Price (D+E): $65,928.22
