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HomeMy WebLinkAboutPR 20468: CONTRACT FOR JANITORIAL SERVICES FOR THE HEALTH DEPARTMENT WITH DIAMOND SHINE BUILDING SERVICE , , ,,,, 4 City of 402 ort rthutc Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 18, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Clifton Williams, Purchasing Manager RE: P. R#20468 Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to enter into a contract with Diamond Shine Building Service of Buna, Texas for janitorial services for Health Department. Background: The Health building needs a higher level of cleaning due to it being a health facility. The level of cleaning in the past has not been up to the standards required by the Health Department. An emphasis has been placed on quality of work during the proposal evaluations. Purchasing advertised for bids on June 14, 2018 and June 21, 2018 and opened on July 11, 2018. Committee members evaluated the proposals and Diamond Shine Building Service of Buna, Texas was the highest ranked proposal. Budget Impact: Funds will be provided in Health Department Building Maintenance Account# 001-1301-541.59-00. Recommendation: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to enter into a contract with Diamond Shine Building Service of Buna, Texas for janitorial services for Health Department. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 20468 09/17/2018 Page 1 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR JANITORIAL SERVICES FOR THE HEALTH DEPARTMENT WITH DIAMOND SHINE BUILDING SERVICE OF BUNA, TEXAS, FOR AN ESTIMATED BUDGETARY AMOUNT OF $68,475 ANNUALLY. WHEREAS, the City advertised for proposals for Janitorial Services for the Health Department; and WHEREAS,the City received six (6) proposals, which were evaluated by the Purchasing Department and City staff; and, WHEREAS, Diamond Shine Building Service was the highest ranked proposal; and, WHEREAS, the contract is one year with the option to renew for two additional one- year periods; and, WHEREAS, the original cost was too high, so the City negotiated with Diamond Shine Building Service of Buna, Texas; and, WHEREAS, Diamond Shine Building Service of Buna, Texas submitted the best and final offer; and, WHEREAS, the City accepted their best and final offer; and, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council of the City of Port Arthur hereby approves the contract with Diamond Shine Building Service of Buna, Texas for Janitorial Services at Health Department in the annual estimated budgetary amount of Sixty-Eight Thousand, Four-Hundred Seventy-Five Dollars ($68,475.00). THAT, the City Manager is hereby authorized to execute the a one year contract for janitorial services for Health Department, with the option to renew for two (2) additional one year periods, with Diamond Shine Building Service of Buna, Texas, with an annual estimated budgetary amount of$62,482.20, in substantially the same form as attached hereto as Exhibit"B". THAT, funding is available in Health Department Building Maintenance Account 001- 1301-541.59-00; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. No. 20468 09/17/2018 Page 2 READ, ADOPTED AND APPROVED on this day of September 2018 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: , Councilmembers: NOES: Derrick Freeman, Mayor ATTEST: Sherri Bellard City Secretary APPROVE AS TO FORM: \ik.i- )/)-r-D Val Tizeno City Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson Interim City Manager Judith Smith Health irect 4...til^ ...----- Andre Vasque Director of Finance fit' i WJE/ . C ifto� Williams, CPPB Purchasing Manager c 7 / .- f X '5 E ° *. z' co 2 : @ CM 7 3 § k` r 7 m o f � . / 4, o If. 1 \ E d % /% = c o 0 0 0- / --c n f \ ® g w , m / % # & •P. 2 e r E > o o VI VI o : 2 , § g . \ Z. \ \ P at ? co 2\ , , o IV ) fq ƒ1,..) . \ 3. , e -./ d ? ' c � o R . f � 1 , -/ ? ` A r k E 0 ADC - m > _ & # & / \ / q 3 \ 00 o ? / 3 / co CA n \ } % / ƒ (n \ \ q = o o _ \ Cl)z- 5* \ E -. $ U % ) ) _ / co c © (xi c . [. §. _ ° / \ _ A i'-:- m cri E / © © \ .., \ / 9 d Q. « City of Port Arthur Janitorial Services at the Health Department Proposal Evaluation Matrix Wei(Alt WCD Enterprises, LLC. Diamond Shine Scotsdale,AZ Buna, TX Written Proposals 3000 2650 2285 Interview 3000 2100 2700 TOTAL 6000 4750 4985 Yolal?D(a SSG yp on—Gouoleaw ' 8/14/18 Yolanda Scypion-Goudeaux, Purchasing Assistant Date EXHIBIT " B " CONTRACT FOR JANITORIAL SERVICES AT HEALTH DEPARTMENT THIS AGREEMENT, made this day of , 2018, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY", and Diamond Shine Building Service a(n) herein acting by and through Individual,firm,partnership or corporation hereinafter called "CONTRACTOR ". WITNESSETH: That, for and in consideration of, the payment terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be one year from start date on Notice to Proceed, with an option to renew for two additional one-year periods. The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle with ten(10) days written notice. 2. The Contractor will perform work as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at contractor's own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the following cost: Janitorial Service $5,706.25.00 per month Additional Carpet Cleaning $0.26 per square foot 5. The term "Contract Documents" means and includes the following: a) Agreement b) Addenda c) General Information d) Specifications e) Bid f) Notice of Award g) Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in ( 2 copies)each of which shall be deemed an original on the date first above written. OWNER: BY: Harvey Robinson Interim City Manager CONTRACTOR: BY: Diamond Shine Building Service („ CITY OF PORT ARTHUR, TEXAS x oforf rthu ADDENDUM NO. ONE (1) Trial July 5,2018 Bid Proposal For: Janitorial service at Health Department The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows: 1. Children are not allowed to accompany the employees of the Janitorial Company. 2. Crew must have someone that is able to communicate with Health Department Staff. 3. The Supervisor must meet with Health staff quarterly during the term of contract. 4. The awarded contract must submit document showing name and picture of the crew during an initial meeting that will be before the actual contract begins. If you have any questions, please contact the Purchasing Division at 409-983-8160. Ch6{)e Clift Williams, CPPB Purchasing Manager a07/10/2018 Signatu of Pr er Date DERRICK FORD FREEMAN,MAYOR HARVEY ROBINSON THOMAS J.KINLAW III,MAYOR PRO TEM City of INTERIM CITY MANAGER )41 COUNCIL MEMBERS: de, SHERRI BELLARD,TRMC RAYMOND SCOTT,JR ort rthurj CITY SECRETARY CAL J.JONES HAROLD DOUCET,SR. Texas VAL TIZENO CHARLOTTE MOSES CITY ATTORNEY KAPRINA FRANK June 16,2018 REQUEST FOR PROPOSAL JANITORIAL SERVICE FOR HEALTH DEPARTMENT DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, July 11, 2018. (The clock located in the City Secretary's office will be the official time.) All proposals received will be read aloud at 3:15 p.m. on Wednesday, July 11, 2018 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a manner to avoid public disclosure of contents; however, only the names of proposers will be read aloud. MARK ENVELOPE: P 18-078 DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies of your RFP to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR,TEXAS 77641 PORT ARTHUR,TEXAS 77640 POINTS OF CONTACT: Questions concerning the Request for Proposal should be directed in writing to: City of Port Arthur,TX Clifton Williams,Acting Purchasing Manager P.O. Box 1089 Port Arthur,TX 77641 clifton.williams@portarthurtx.gov Purchasing Division/Finance Department I Purchasing Manager,Clifton Williams,CPPB P.O.Box 10891444 4th Street I Port Arthur,Texas 776411 409.983.8160 I Fax 409.983.8291 The enclosed REQUEST FOR PROPOSAL(RFP) and accompanying General Instructions are for your convenience in submitting proposals for the enclosed referenced services for the City of Port Arthur. Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted RFP submittals will not be accepted. Clifton Williams, CPPB Purchasing Manager Page 2 of 29 REQUESTS FOR PROPOSALS JANITORIAL SERVICE FOR HEALH DEPARTMENT (To be Completed ONLY IF YOU DO NOT BID.) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 3 of 29 MANDATORY PRE-BID CONFERENCE A Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Janitorial Services for Health Department will be held at the Health Building located at 449 Austin Avenue, Port Arthur TX on June 28, 2018 at 2:00 p.m. The purpose of the Mandatory Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Mandatory Pre- Bid Conference will be rejected and returned unopened to the bidder. Page 4 of 29 SUBMIT THE FOLLOWING FORMS WITH THE REQUESTED INFO IN RFP 1. BID SHEET—PAGE 7. 2. NON-COLLUSION AFFIDAVIT—PAGE 8 (MUST BE NOTARIZED) 3. AFFIDAVIT—PAGE 9 (MUST BE NOTARIZED) 4. CONFLICT.OF INTEREST-PAGES 10 & 11 (IF NO CONFLICT, WRITE NA ON LINE 1 AND SIGN AND DATE ON LINE 7). 5. HOUSE BILL 89 VERIFICATION- PAGE 12 6. SB 252CHAPTER 2252 CERTIFICATION- PAGE 1 Page 5 of 29 SPECIFICATIONS FOR JANITORIAL SERVICES AT THE HEALTH DEPARTMENT SCOPE OF SERVICES: To set forth the requirements and conditions for performing Janitorial/Cleaning services for the locations listed below. The bidder shall perform the required services in all areas and shall be qualified to furnish a complete and efficient custodial service, including all labor, supervision, cleaning materials and equipment. The successful bidder(s) shall be prepared to perform each task as stated according to the work schedule. SQUARE FOOTAGE: The total square footage for the health facility first floor is 13,358. The second floor is 10,432 for a total of 23,790 square feet. TERMS OF THE CONTRACT: The term of the contract will be for one (1) year with the option to renew for two (2) additional one (1) year periods. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty(30) days written notice. SCHEDULING: All work is to be done between the hours after 5:00 p.m. and 10:00 p.m. EVENING AND EXTENDED HOURS CLINICS: Evening clinics are held every Tuesday and Wednesday from 5:00 p.m. to 7:00 p.m. except for the third Tuesday of each month. Extended hours of operations are held every 3`d Saturday of the month from 8:00 a.m. to 12:00 noon. In preparation of Saturday clinics, the Contractor will clean the facility both on Friday evenings and after closing business day Saturday. The Health Department reserves the right to change the schedule. In any event the Contractor will be advised of the new schedule changes. EMPLOYEES: The supervisor's and employees' names and telephone number and supervisor's pager number/cell phone, if applicable, must be submitted before the contract begins. Contractor shall supply sufficient employees to maintain the buildings as required in these specifications. Personnel performing work under this contract shall be direct employees of the Contractor. The Contractor must ensure that all personnel assigned to this work site have at least one year's experience in the janitorial services industry, either with the contractor or another janitorial company. Should the maintenance of the building deteriorate, the Contractor will be notified, in writing, and steps shall be taken by the Contractor to correct all problems. If the situation has not improved after a reasonable length of time, the Contractor shall be in violation of the contract and appropriate action shall be taken to rescind the contract. The City of Port Arthur shall have the right to require the dismissal from the premises covered by the contract any employee(s)whose conduct is improper, inappropriate, or offensive as determined Page 6 of 29 by the City of Port Arthur. Any employee so dismissed from working on this contract shall not be allowed to return to the premises without the written consent of the City. Personnel not employed by the Contractor (including minors not employed by the contractor) shall not be permitted on the work premises. INSPECTIONS: The quality of the janitorial services performed under this contract shall be observed. Unscheduled job-site inspections will be performed by the City Representative. Any deficiencies or unsatisfactory performance shall be noted, and corrective action by the Contractor will be required. Continued failure to abide by the City's specifications will be grounds for termination of the contract. A minimum of one (1) monthly daylight inspections will be made by the City Representative and Contractor's representative. REFERENCES/EXPERIENCE: Each Bidder shall submit a list, with their bid, commercial references for their performance of similar janitorial services. Preferred references are those of similar size and scope of work performed within the past twelve months. Please include name, address, and telephone number of business along with the name and title of the person to contact. Bidder shall have a minimum of five(5) years of documented janitorial service experience. The Contractor is responsible for instructing his/her employees on appropriate safety measures, including but not limited to safe use of all chemicals, materials and supplies used to perform these services. Walkways and halls shall be kept free of unattended mops, brooms, machines and other tools. "Wet floor" signs shall be displayed in areas being wet or damp mopped. Signs shall be removed and stored after floors have dried. The contractor shall accompany a Designated City Employee on a tour throughout the areas to receive this janitorial service to establish and mutually agree upon the condition of surfaces, fixtures, furnishings and other City and personal property before starting work on this contract. Surfaces, fixtures or furnishings subsequently damaged by the contractor's employees shall be replaced or repaired to original condition, at no cost to the city. The contractor shall obtain and maintain in effect throughout the duration of this contact, all insurance required by the City of Port Arthur. PRODUCT RESTRICTIONS: Endust is not to be used at any time for any reason in the building. No harsh cleaners shall be used on wallpaper or vinyl walls. Do not use furniture polish on any metal surface. PRODUCT REQUIREMENTS: Johnson's Over and Under(or equal) Johnson's Step Ahead(or equal) All States Chemical's Lemon Glo Furniture Polish(or equal) Liquid Gold(or equal) Franklin's Spray Buff(or equal)Franklin's Disappear(or equal) Page 7 of 29 NOTE: THE BURDEN OF PROOF PERTAINING TO EQUAL PRODUCT QUALITY OF REQUESTED MATERIALS SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR SUPPLIES FURNISHED BY THE BIDDER: Contractor shall furnish all materials and equipment including, but not limited to, Disinfectant cleaners that must be EPA approved products for hospital level disinfection, other cleaners, bowl cleaner, wax remover and wax, dust mop, wet mops, brooms, buffer, vacuum cleaners, furniture polish and anything else pertaining to cleaning; liners for trash/wastebaskets containers. SUPPLIES NOT TO BE FURNISHED BY THE BIDDER: The bidder is not required to furnish paper towels, toilet tissue, light bulbs, and soap for dispensers, or bio-hazard bags. PRODUCT REQUIREMENTS: Successful bidder will supply a list of chemical cleaning and waxing supplies. The burden of proof pertaining to equal product quality of requested materials shall be the responsibility of successful bidder. EMPLOYEES: The job supervisor's name and telephone number must be submitted before contract begins. Also supply names of each daily employee on job site. INSPECTIONS: Unscheduled job-site inspections will be performed by the City Representative. Failure to abide by City's specifications will be grounds for termination of contract. The following definitions of terms shall be used in evaluating Janitorial services: Dusting - A properly dusted surface shall be free of all dirt and dust, dust streaks, lint, and cobwebs. Dusting shall be completed before vacuuming, sweeping/dust mopping. Sweeping/dust mopping- A properly swept or dust mopped floor shall be free of all dirt, grit, lint and debris. Vacuuming - A properly vacuumed carpet or floor shall be free of all dirt, dust, grit, lint and debris. All spots or stains shall be removed by the spot cleaning methods. The machine used to vacuum shall have adequate suction to lift dirt, grit and debris from the base of the carpet nap (3.5.amps or greater). All stains shall be removed immediately with an approved carpet cleaning solution in such a manner as to not leave rings or discoloration. Wet mopping- A properly wet mopped floor shall be free of all dirt, dust, grit, and debris. Fresh water, to which odorless detergent or cleaning agent has been added, shall be used with a sponge- type mop to removes all dirt and marks. Most of the water shall be squeezed from the mop prior to its application to the floor surface, to prevent free-flowing water from being applied to the floor. Damp mopping-A properly damp mopped floor shall be free of all dirt, dust, grit, marks and debris. Fresh water, to which an odorless detergent or cleaning agent has been added, shall be used with a sponge-type mop to remove all dirt and marks. Most water shall be squeezed from the mop prior to its application to the floor surface, to prevent free-flowing water from being applied to the floor. Page 8 of 29 Glass cleaning - A properly cleaned glass/minor surface shall be free of streaks dust film, deposits, debris, and stains shall have a uniformly bright appearance. All adjacent surfaces shall be wiped clean. Glass windows, doors and walls shall be cleaned both sides. Floor waxing, buffing- A properly waxed and /or buffed floor shall be free of dirt, dust marks, streaks, debris, built —up wax, and standing waters, and shall have a uniformly bright, lustrous appearance Sinks water fountain cleaning— these fixtures and their hardware, when properly cleaned, shall be free of all deposits, stains, streaks, film, and debris and shall be dry polished to a uniformly bright appearance. Plumbing- fixture, restroom stall, wall, floor cleaning- these restroom surface, when properly cleaned, shall be free of all deposits, stains, streaks, film, odor, debris, and germs. Page 9of29 JANITORIAL SPECIFICATIONS FOR PORT ARTHUR CITY HEALTH DEPARTMENT DAILY: FURNITURE: Dust or polish all furniture (desk tops if clear of work, tops of bookcases, cabinets, tables, file cabinets, etc.). Formica surfaces can be cleaned with Windex or equal and wiped clean with a CLEAN DAMP CLOTH. Papers, files, or other work items on desk tops are not to be disturbed. Employees may leave a note requesting special cleaning schedule by stating day desk top will be cleared of papers. RESTROOMS: Clean and supply(soap dispensers, toilet paper, paper towels) all restrooms. Mop restroom floors with hot water and disinfectant cleaner. Clean and disinfect commodes and urinals, clean the base and outside of commodes and urinals. Clean the walls directly behind toilets and urinals. Clean-and polish-mirrors, chrome, dispensers, and lavatories. SINKS: All sinks must be cleaned with appropriate cleaner. EXAMINATION TABLES: Examination tables should be cleaned with a disinfectant cleaner. Health Department staff will remove paper so that janitorial personnel can clean the table. BREAK ROOMS: Clean all break rooms. This will include cleaning tables, microwave ovens, and coffee pots. CARPET: Vacuum all carpeted areas. FLOORS— TILE: Sweep and wet mop with a disinfectant cleaner, using a CLEAN mop. WOODWORK, WALLS,SWITCH PLATES, &DOORS: Spot clean all wood works,walls, switch plates, and doors (inside and outside) for dirt marks. CHAIRS: Chairs are to be cleaned with a damp cloth and wiped dry. WATER FOUNTAINS: Clean and polish with stainless steel cleaner. Page 10 of 29 WINDOW SILLS& FRAMEWORK LEDGES: Clean with damp cloth WASTE CONTAINERS: All wastebaskets or other waste containers are to be emptied and liners changed. If waste container is dirty, it is to be washed with warm soapy water inside and outside, if necessary. CHECK LINERS IN BIO-HAZARD CONTAINERS. WHEN LINERS ARE FULL, REMOVE FROM BIO-HAZARD CONTAINERS AND PUT IN A LARGE BIO-HAZARD BAG AND PLACE IN AREA DESIGNATED BY HEALTH DEPARTMENT PERSONNEL. GLASS: Clean and polish glass doors. TRASH ON HEALTH DEPT. GROUNDS: Pick up all trash outside of building and place in dumpster. SIDEWALKS/GUTTERS: Sidewalks are to be swept and gutters cleared of trash. WEEKLY: CARPET: Spot clean carpet. FLOORS: Buff all tile areas including restrooms, waiting areas and entrance way. Do not apply any wax. After daily wet mopping, buff every Monday, Wednesday and Friday. After daily wet mopping, apply(1) coat of wax to all hard finished floors before buffing. REFRIGERATORS: Clean outside. Refrigerator(s) containing vaccine and medication will be cleaned by Health Dept. staff. (These will be clearly labeled) WASTE CONTAINERS: All wastebaskets or other waste containers are to be cleaned inside and outside. VENTS, WALLS,BASEBOARDS. ETC.: Use vacuum cleaner or vacuum duster equipment and pull all dust from walls, corners of rooms, vents, fan vents, and baseboards. PHONES, CALCULATORS, & TYPEWRITERS: Clean phone instruments, cords, calculators, and typewriters with damp cloth. Page 11 of 29 YEARLY WOOD DOORS: Liquid Gold or equal product to be applied to all wood doors and wiped down with a soft clean cloth. This is to be accomplished within the first five (5) months of each contract starting date. Liquid Gold or equal product MUST NOT be sprayed onto walls/doors due to safety hazard. WINDOWS: Clean and dry exterior side of outside windows and doors on first floor only. EVERY 6 MONTHS Clean and dry exterior side of outside windows and doors on both the first and second floors every 6 months throughout the term of the contract. LABORATORY RESTRICTIONS: • DO NOT TOUCH/CLEAN COMPUTERS OR TERMINALS. • DO NOT TOUCH/CLEAN CABINETS OR COUNTERS. • DO NOT TOUCH/CLEAN SYRINGE CONTAINERS. • DO NOT CLEAN/TOUCH COUNTERS. • DO NOT CLEAN/TOUCH LABORATORY EQUIPMENT. MONTHLY 1. ONCE A MONTH CONTRACTOR WILL CLEAN ON 3RD SATURDAY OF THE MONTH. 2. BUFF FLOORS EVERY 3RD SATURDAY OF THE MONTH. INCLUDE WITH THE MONTHLY COST SEMI ANNUAL 1. STRIP&WAX FLOORS EVERY SIX MONTH. MUST BEGIN FIRST MONTH OF CONTRACT. INCLUDE WITH THE MONTHLY COST. 2. SCRUB THE BATHROOM FLOORS EVERY SIX MONTH. MUST BEGIN FIRST MONTH OF CONTRACT. INCLUDE WITH THE MONTHLY COST. Page 12 of 29 The City of Port Arthur requires comprehensive responses to every section within this RFP. Conciseness and clarity of content are emphasized and encouraged. Vague and general proposals will be considered non-responsive and will result in disqualification. To facilitate the review of the responses, Firms shall follow the described proposal format. The intent of the proposal format requirements is to expedite review and evaluation. It is not the intent to constrain proposers with regard to content, but to assure that the specific requirements set forth in this RFP are addressed in a uniform manner amenable to review and evaluation. Failure to arrange the proposal as requested may result in the disqualification of the proposal. It is requested that proposals be limited to no more than 50 pages, excluding resumes. All pages of the proposal must be numbered and the proposal must contain an organized, paginated table of contents corresponding to the sections and pages of the proposal. EVALUATION CRITERIA: The Proposer shall provide the following information: EXPERIENCE: 1. Proposer's performance in Janitorial Service for health department entities or other clients. Proposer should indicate the number of years of experience the firm has in performing Janitorial Service with businesses of comparable size to the health department or other clients. 2. State the number of years experience for the supervisor. REFERENCES: Include three (3) business references for which similar services have been provided. Include the following: 1. The period for which you have provided this service; 2. A brief description of the scope of work; and 3. Contact name, title, address, and telephone number. The Proposer hereby authorizes and requests any person, firm, corporation and/or government entity to furnish any information requested by the City in verification of the references provided and for determining the quality and timeliness of providing the services. PRICING: The rates for Janitorial Services. See Appendix A PROJECT MANAGEMENT PLAN 1. Describe your firm's capability to provide all services required.(Number of employees, Janitorial equipment that will be used, etc) 2. Provide a description of the firm's typical approach to maintain the Health Department. (Number of crews working, how many per crew, how the crews will work the floors, etc) Page 13 of 29 SELECTION PROCESS: All applications will be screened by an evaluation committee and those applicants selected for a short list may be invited to attend an interview, at the applicant's own expense. The City shall not incur any costs for applicant preparation and/or submittal of qualifications. The City will evaluate all responses based on the qualifications, past performance and project approach. The City reserves the right to negotiate the final fee prior to recommending any business for a contract. The City's process is as follows: 1. The evaluation committee shall screen and rate all of the responses that are submitted. Evaluation ratings will be on a 100 point scale and shall be based on the following criteria: a. Experience ... 40 pts b. References 15 pts c. Pricing 25 pts e. Project Management Plan 20 pts 2. City staff shall recommend the most qualified business to the City Council and request authority to enter into a contract. 3. When services and fees are agreed upon, the selected business shall be offered a contract subject to City Council approval. 4. Should negotiations be unsuccessful, the City shall enter into negotiations with the next, highest ranked business. The process shall continue until an agreement is reached with a qualified business. 5. This RFP does not commit the City to pay for any direct and/or indirect costs incurred in the preparation and presentation of a response. All finalist(s) shall pay their own costs incurred in preparing for, traveling to and attending interviews. Page 14 of 29 GENERAL INFORMATION: Proposers are cautioned to read the information contained in this RFP carefully and to submit a complete response to all requirements and questions as directed. TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this RFP, the terms "Bid" and `Proposal" shall be equivalent. AWARD: The City of Port Arthur will review all proposals for responsiveness and compliance with these specifications. The City reserves the right to award on the basis of the Lowest and Best Offer in accordance with the laws of Texas, to waive any formality or irregularity, and/or to reject any or all proposals. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. WITHDRAWAL OF PROPOSAL: The proposer may withdraw its proposal by submitting written request, over the signature of an authorized individual, to the Purchasing Division any time prior to the submission deadline. The proposer may thereafter submit a new proposal prior to the deadline. Modification or withdrawal of the proposal in any manner, oral or written, will not be considered if submitted after the deadline. CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with Vemon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171. ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee,official or agent of the City of Port Arthur. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the RFP will be made by addenda no later than 48 hours prior to the date and time fixed for submission of proposals. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the proposer's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the proposal to be Page 15 of 29 rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. All addenda will be numbered consecutively,beginning with 1. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Public Works Department, P.O. Box 1089, Port Arthur,Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. The City of Port Arthur may request and rely on advice, decisions, and opinions of the Attorney General of Texas and the City Attorney concerning any portion of these requirements. COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this RFP. Page 16 of 29 QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal fmancial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty(30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply. Page 17 of 29 RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable,of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury$500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury$1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage$100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above Page 18 of 29 listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten(10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. Page 19 of 29 APPENDICES Please include Appendix A- D when submitting proposal documents. Page 20 of 29 BAFO INVITATION TO BID CITY OF PORT ARTHUR,TEXAS BID SHEET BID FOR: JANITORIAL SERVICES FOR HEALTH DEPARTMENT BID DUE DATE:AUGUST 17,2018 QTY UOM DESCRIPTION UNIT COST TOTAL COST 12 Months Janitorial Service $ 5,706.25 S 68,475.00 Health Building Sft Additional Carpet Cleaning S .26 per square foot Upon Request Diamond Shine Building Service 29609 US Hwy 96 S (temporary address) COMPANY NAME STREET ADDRESS SIGNAT RE OF ER P.O. BOX Renee Malveaux Buna, TX 77612 PRINT OR TYPE NAME CITY STATE ZIP Director of Operations (409) 365-9939 f I I LE AREA CODE TELEPHONE NO REN EEADSHINETX.COM F\-rAII. FAX NO. Page 21 of 30 APPENDIX B LETTER OF INTEREST RFP—Janitorial Service for Health Department Deadline: July 11, 2018 The undersigned firm submits the following information (this RFP submittal) in response to the Request for Proposals (as amended by any Addenda), issued by the City of Port Arthur, TX(City) for Janitorial Service for Health Department. Enclosed, and by this reference incorporated herein and made a part of this RFP,are the following: ❖ Completed RFP Letter of Interest Form ❖ Completed Affidavit ❖ Completed Conflict of Interest Form ❖ Non Collusion Affidavit ❖ SB 252 ❖ HB 89 Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject any responses submitted. Firm also understands that all costs and expenses incurred by it in preparing this RFP and participating in this process will be borne solely by the firm, and that the required materials to be submitted will become the property of the City and will not be returned. Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing this letter of interest and making the RFP submittal. This RFP shall be governed by and construed in all respects according to the laws of the State of Texas. Diamond Shine Building Service 07/10/2018 Firm Name Date Director of Operations Authorized S nature Title Renee Malveaux (409)365-9939 Name (please print) Telephone RENEE(WDSHINETX.COM Email Page 22 of 29 APPENDIX C AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: X I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. Diamond Shine Building Service 02//// ar- Firm Name Date 4'9 " p Director of Operations Authi ed Signat• Title Renee Malveaux (409) 365-9939 Name (please print) Telephone REN EE(cr�DSH IN ETX.COM Email STATE: 1---e (S COUNTY:fc� � SUBSCRIBED AND SWORN to before me by the above named "Rene( Tha//r'a4- ,I on this the // day of u , 20 . ri;nez ? Notary Public die•I"i exas 393-2 RETURN THIS AFFIDAVIT AS 1AIWOF THE BID PROPOSAL Page 23 of 29 APPENDIX D CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B.23.84th Leg.,Regular Session. OFF1C USE ONLY , This questionnaire is being filed in accordance with Chapter 176,Local Government Code,by a vendor who Date F. vat has a business relationship as delined by Section 178.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questiomaire must be filed with the records administrator of the local govenvnental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed, See Section 176.006(a.1),Local Government Code. A vendor commits an offense it the vendor knowingly violates Section 176.008.Local Government Code.An offense under this section is a misdemeanor. J Name of vendor who has a business relationship with local governmental entity. N/A , Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day atter the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) ..:J Name of local government officer about whom the information is being disclosed, Name of Officer Ur Describe each employment or other business relationship with the local government officer.or a family member of the officer,as described by Section I76.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income,from the vendor? Yes n No B. is the vendor receiving or likely to receive taxable income,other than Investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received front the local governmental entity? —1 Yes No -J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director.or holds an ownership interest of one percent or more. I 7 Check this box if the vendor has given the local government officer or a family member of the off icer one or more gifts as described in Section t76.003(a)(2)(B),excluding gifts descried in Section 176.003(a-I). Zi 07/10/2018 .Li 3ltdtttr9 f?n Or dor1955 with the�]OV4mm?ttfai?nlily .?,ie Form provided by Texas Ethics Commission :1ww.ethics.state.tx.us Revised 11130i2015 Page 24 of 29 APPENDIX E NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: .11li Printed Name: Renee alveaux Title: Director of Operations Company: Diamond ShinaBuilding Service Date: 1-ei'Jec plc,:/yea u-/, SUBSCRIBED and sworn to before me the undersigned authority by the // of, J1it on behalf of said bidder. ci '4 Notary Public in and for the State of Texas My commission expires: /40"7/9 a;tinaz State of Ta�a3 9993.2 Page 26 of 29 07-30•2019 APPENDIX F SB 252 CHAPTER 2252 CERTIFICATION I, Renee Malveaux , the undersigned an representative of Diamond Shine Building Service (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252,Section 2752.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051,Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. Renee Malveaux Name of Company Representative (Print) Signature of ompany Representative 07/10/2018 Date Page 27 of 29 APPENDIX G House Bill 89 Verification I, Renee Malveaux (Person name), the undersigned representative (hereafter referred to as "Representative") of Diamond Shine Building Service (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1 . That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. SIGN ' RE OF ' • • r S TATIVE SUBSCRIB D AND SWORN TO BE/F�RE ME, the undersigned authority, on this day of j1) Lot!ci A int?fez Nov-•r11.-1,Stab uf texas S C r 4 :Y� �._ 17 • c + n -30-2019 os 9993-2 Notary Public Page 28 of 29 Healthcare EVS Cleaning Proposal Prepared for: City Of Port Arthur Location: Health Department 449 Austin Avenue Port Arthur, TX 77640 Submitted By: Diamond Shine Building Service 624 Linkwood Street Port Arthur, TX 77640 Eric Malveaux Owner (409) 365-9939 Fax: (409) 548-4606 E-mail: renee@dshinetx.com diamondshinetexas.com July 10, 2018 s:}iarnand Shine Budding Service Health Department Healthcare EVS Cleaning Proposal General Unlike cleaning a standard work environment, Healthcare Environmental Service(EVS) cleaning is about more than just appearing clean. It's the "first defense," with respect to infection control. Diamond Shine Building Service perceives and handles healthcare facilities with the concept of EVScleaning in mind. We focus on preventing viral/bacterial transmission from patient to healthcare staff to visitors, while also creating a clean and safe facility that builds confidence in the clinic's services and translates into improved patient satisfaction. Experience Diamond Shine Building Service has been in business since March 2012. Although a young company,Diamond Shine Building Service is an accredited business with The Better Business Bureau and is a certified HUB vender by the State of Texas. Diamond Shine Building Service supervisors and team leaders have a combined experience of 60+years. Eric Malveaux(Owner) 25 years, Renee Malveaux(Director Operations)15 years, Shaquirra Malveaux(OP Manager) 6 years, Sherabiah Malveaux(Area Manager) 8 years, Marilyn Lang(Field Supervisor) 20 years. The company has and still provides Healthcare Environmental Services(EVS) cleaning to UTMB Off Campus Clinics in the Southeast Texas Region. We also provide janitorial service, floor maintenance, and carpet cleaning to the following; City Of Port Arthur, City Of Nederland, Texas Workforce Solutions (TWC), Federal Aviation Administration(FAA) Southwest Region(Beaumont), Beaumont Federal Fleet Reserve Compound, The Armed Forces Recruiting Office, and other government entities as well as private companies in the Golden Triangle and surrounding areas. We have in the past provided janitorial services, floor maintenance, and/or carpet cleaning to the Port Arthur Transit Dept., Port Arthur Public Works Dept., and the Port Arthur Utility Department. Pricing Other Services Unit Cost Total Cost Strip & Refinish: $3,200.00 $6,400.00 Tile Scrub: $450.00 $900.00 Carpet Cleaning: $1,000.00 $2,000.00 Window Cleaning: $400.00 $800.00 5 days per week Healthcare EVS Cleaning Program: $5,775.00/mo. Vote: Other services above are included into total monthly price below. Total Monthly Cost: $6,616.67/mo. IntiaVMake Ready Cleaning: $5,725.00 References ENVIRONMENTAL CLEANING SERVICE: 09/01/2013-05/05/2015 UTMB RMCHP- Orange 2014 North 10th St., Orange, TX 77630 Tracy Peveto Clinic Director (409) 883-6119 03/01/2016-08/25/2017 UTMB WIC- Vidor 365 Claiborne, Vidor TX 77662 Ann Glover Clinic Manager (409) 783-9164 04/01/2015 -08/25/2017 UTMB RMCHP-Vidor 385 Claiborne, Vidor TX 77662 Angel Stone Clinic Manager (409) 883-6119 Healthcare Environmental Service(EVS) cleaning: Clean and disinfect chairs, tables, counters, water fountain, in lobby ares. Clean and disinfect toilets, toilet handles, sinks, fixtures, handrails, dispensers, floors and partitions, and refill dispensers in restrooms. Clean and disinfect chairs, door handles, trash cans, counters, sinks, dispensers, and exam tables in exam rooms. Clean and disinfect chairs, counters, and sink in lab. Clean and disinfect telephones, door handles and arms of upholstered furniture in offices. Dust, sweep, vacuum, and damp mop with floor disinfectant cleaners. Remove all trash from building. JANITORIAL SERVICES: 10/01/2013-01/01/2016 COPA-Transit Dept.- 320 Dallas Avenue, Port Arthur, TX 77640 Caroline Anderson Secutary (409)983-8767 08/07/2014- Present Beaumont Federal Fleet Reserve- 2600 Amoco Rd., Beaumont, TX 77705 Sharon Duhon Administrative Officer (409)722-3433 08/01/2015- Present Texas Workforce-3901 Twin City Hwy, Port Arthur, TX 77642 Melanie Goudeau Manager (409)719-4758 09/29/2016- Present City Of Nederland - 207 N. 12th Street, Nederland, TX 77627 Holly Guidry Administrator (409)723-1501 Clean offices- High and low dusting, vacuum, sweep, dust mop, damp mop, empty trash cans/shredders, disinfect phones, door handles, wipe horizontal surfaces with appropriate cleaners. Restrooms- High and low dusting, clean/scour and disinfect sinks, all fixtures, toilets, toilet handles, urinals, urinal handles, hand rails, partitions, door handles, refill all dispensers, empty trash, sweep, and damp mop floors with appropriate cleaner. Entrance/Kitchen- Clean glass entrances, high and low dusting, vacuum, sweep, dust mop, damp mop, clean/scour sink, clean tables and counters, and empty trash. Diamond Shine Building Service Project Management Plan Diamond Shine Building Service will provide the following to ensure required services by the client. 1.a. - Diamond Shine Building Service will provide adequate personnel and supervision to ensure on going quality service. Up to four(4) team members and one(1) team leader will be assigned to the facility to effectively and efficiently provide the services required. 1.b. - Diamond Shine Building Service will ensure the healthcare facility is properly and thoroughly cleaned each evening by providing our team members with training, tools and adequate supervision needed to perform each task. 1.c. - Each team member and team leader will be trained at the assigned healthcare facility for up to four(4) weeks by the Operations Manager (experienced with healthcare EVS) to assist them in familiarizing the floor plan and implementing a systematic approach. 1.d. - Prior to performing services the facility manager and clinic director/manager will be made aware of who will be assigned to the clinic by proper introduction beginning with the Operations Manager, then the team leader and team members. A list of names and identifications of all employees assigned to the facility will be provided to the facility manager and clinic director/manager. 1.e.- Diamond Shine Building Service will provide the following PPE and janitorial equipment for the project; janitorial carts, floor machines, carpet extractors, disinfectant buckets, color code microfiber cleaning rags, wet mop buckets, wet mop handles, wet mops, dust mops, dust mop handles, vacuums, brooms, dustpans, high dusters, putty knifes, toilet brush and holder, gloves, masks and safety goggles (if needed). 1.f. - Diamond Shine Building Service will use a healthcare EVS approved disinfectant decontaminantcleaner (e.g.;Cavicide, Envirocide, Metriguard) effective for bactericidal, virucidal, fungicidal, and tuberculocidal to aid in preventing the spread of microorganisms. 1.g. - Diamond Shine Building Service's method of quality assurance is through proper training, supervision, inspections, and most important communication with the clinic director/manager, facility manager, team leader and team members. 1.h. - Diamond Shine Building Service is committed to providing quality EVS cleaning that delivers a level of client satisfaction. We understand that each client has a different need, so we value communication with our clients. We implement this through random inspections, monthly meetings with our team leader and team members, and quarterly reports with the facility manager. 1.i. - If awarded the contract the first and foremost important part of the transition is to meet with the facility manager and/or clinic director/manager to better understand the needs and expectations of the healthcare facility. Diamond Shine Building Service anticipates it will take four weeks to fully transition services. • Week 1- Meet with facility manager and/or clinic director/manager. Become familiarized with the facility's needs and introduce the team leader and team members in training assigned to the facility. • Week 2- Continued training, random inspections (by Operations Manager), and follow-up with team leader. • Week 3- Continued training, random inspections (by Operations Manager), follow-up with facility manager and/or clinic director/manager. • Week 4- Continued training, random inspections (by Operations Manager), meet with facility manager, team leaders and team members to review and finalize transition. Health Department Job Specifications Entrances Task Description Service Days Detail Dust-High And Low Areas Monthly Clean/Disinfect Light Switches, Door Handles 5 days/wk. Dust Mop Hard Surface Floors 5 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 5 days/wk. Clean Both Sides Of Door Glass And Wipe Frames 1 day/wk. Spot Clean Entrance Glass 4 days/wk. Vacuum Walk-Off Mats 5 days/wk. Hallways Task Description Service Days Detail Dust-High And Low Areas Monthly Clean/Disinfect Light Switches, Door Handles 5 days/wk. Vacuum All Carpet 5 days/wk. Spot Clean Carpet, i.e.Spills As needed Dust Mop Hard Surface Floors 5 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 5 days/wk. Clean And Polish Drinking Fountains 5 days/wk. Waiting Areas Task Description Service Days Detail Dust-High And Low Areas Monthly Dust All Horizontal Surfaces Within Normal Reach 5 days/wk. Clean/Disinfect Light Switches, Door Handles 5 days/wk. Clean/Disinfect Horizontal Surfaces-Use Appropriate Cleaner 5 days/wk. Clean/Disinfect Furniture 5 days/wk. Arrange Furniture 5 days/wk. Empty And Remove Trash, Replace Liner 5 days/wk. Spot Clean Carpet,i.e. Spills As needed Vacuum All Carpet 5 days/wk. Dust Mop Hard Surface Floors 5 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 5 days/wk. Reception/Nurses Stations Task Description Service Days Detail Dust-High And Low Areas Monthly Dust All Horizontal Surfaces Within Normal Reach 5 days/wk. Clean/Disinfect Light Switches, Door Handles 5 days/wk. Clean/Disinfect Horizontal Surfaces-Use Appropriate Cleaner 5 days/wk. Clean/Disinfect Furniture 5 days/wk. Clean And Sanitize Telephones 1 day/wk. Arrange Furniture 5 days/wk. Empty And Remove Trash, Replace Liner 5 days/wk. Spot Clean Carpet, i.e. Spills As needed Vacuum All Carpet 5 days/wk. Dust Mop Hard Surface Floors 5 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 5 days/wk. Exam Rooms Task Description Service Days Detail Dust-High And Low Areas 1 day/wk. Clean/Disinfect Light Switches, Door Handles 5 days/wk. Clean/Disinfect Horizontal Surfaces-Use Appropriate Cleaner 5 days/wk. Clean/Disinfect Furniture 5 days/wk. Clean And Sanitize Telephones 1 day/wk. Arrange Furniture 5 days/wk. Empty And Remove Trash 5 days/wk. Remove Liners From Bio-Hazard Containers- Place In Designated Area 5 days/wk. Vacuum All Carpet 5 days/wk. Dust Mop Hard Surface Floors 5 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 5 days/wk. Clean Exam Tables-Per Instructions 5 days/wk. Clean Sinks-Per Instructions 5 days/wk. Laboratory Areas Task Description Service Days Detail Dust- High And Low Areas 1 day/wk. Clean/Disinfect Light Switches, Door Handles 5 days/wk. Empty And Remove Trash 5 days/wk. Remove Liners From Bio-Hazard Containers-Place In Designated Area 5 days/wk. Dust Mop Hard Surface Floors 5 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 5 days/wk. Clean Sinks-Per Instructions 5 days/wk. Conference Rooms Task Description Service Days Detail Dust-High And Low Areas Monthly Dust All Horizontal Surfaces Within Normal Reach 5 days/wk. Clean/Disinfect Light Switches, Door Handles 5 days/wk. Clean/Disinfect Horizontal Surfaces-Use Appropriate Cleaner 5 days/wk. Clean/Disinfect Furniture 5 days/wk. Clean And Sanitize Telephones 1 day/wk. Arrange Furniture 5 days/wk. Empty And Remove Trash, Replace Liner 5 days/wk. Spot Clean Carpet,i.e.Spills As needed Vacuum All Carpet 5 days/wk. Offices Task Description Service Days Detail Dust-High And Low Areas Monthly Dust All Horizontal Surfaces Within Normal Reach 5 days/wk. Clean/Disinfect Light Switches, Door Handles 5 days/wk. Clean/Disinfect Horizontal Surfaces-Use Appropriate Cleaner 5 days/wk. Clean/Disinfect Furniture 5 days/wk. Clean And Sanitize Telephones 1 day/wk. Empty And Remove Trash, Replace Liner 5 days/wk. Vacuum All Carpet 5 days/wk. Spot Clean Carpet, i.e. Spills As needed Dust Mop Hard Surface Floors 5 days/wk. Damp Mop Hard Surface Floors- Use Appropriate Cleaner 5 days/wk. Empty Paper Shredder 5 days/wk. Restrooms Task Description Service Days Empty Trash, Refill Supply Dispensers,Clean And Disinfect Restroom Fixtures, Clean Mirrors, 5 days/wk. Counters, Partitions And Chrome, Sweep And Mop Floor Using Appropriate Cleaner Lunchrooms Task Description Service Days Detail Dust-High And Low Areas Monthly Spot Clean Vending Machines,Walls And Light Switches 5 days/wk. Arrange Furniture 5 days/wk. Dust Mop Hard Surface Floors 5 days/wk. Damp Mop Hard Surface Floors-Use Appropriate Cleaner 5 days/wk. Damp Wipe All Lunchroom Tables 5 days/wk. Damp Wipe Eating Area Chairs 5 days/wk. Damp Wipe Counter Tops Using Appropriate Cleaner 5 days/wk. Clean Sinks Using Appropriate Cleaner 5 days/wk. Clean Coffee Machine/Station 5 days/wk. Damp Clean Exterior Of Microwave 5 days/wk. Empty And Remove Trash 5 days/wk. Damp Clean Exterior Of Refrigerator 1 day/wk. Other Requirements Task Description Service Days Dust All Ceiling Vents As needed Wipe All Wooden Doors-Use Appropiate Cleaner As needed Clean Interior and Exterior Of All Glass Windows Semi-annual Strip And Refinish Floors Semi-annual Buff Floors Qtrly. Site Supervision 5 days/wk. Gather Supplies And Equipment For Shift 5 days/wk. Clean And Arrange Janitor Closet 5 days/wk. Prepare For The Next Day 5 days/wk. Turn Off Lights-Per Instructions 5 days/wk. Shut And Lock Doors, Set Alarm- Per Instructions 5 days/wk.