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HomeMy WebLinkAboutPR 20484: CITY HALL REPAIRS AND MOLD REMEDIATION DERRICK FORD FREEMAN,MAYOREnergy HARVEY ROBINSON THOMAS J.KINLAW III,MAYOR PRO TEM City of neh' INTERIM CITY MANAGER , �� X11 COUNCIL MEMBERS: J SHERRI BELLARD,TRMC RAYMOND SCOTT,JR CITY SECRETARY CAL J.JONES ort t•t11Itt' HAROLD DOUCET,SR. VAL TIZENO CHARLOTTE MOSES Teras CITY ATTORNEY KAPRINA FRANK Date: September 20, 2018 To: Harvey Robinson, Interim City Manager From: Rebecca Underhill,Assistant to the City Manager RE: Proposed Resolution No. 20484 Nature of Request: City Hall experienced water intrusion, damaging the basement and the first floor, resulting in the displacement of the Human Resources Department. Total Safety performed an assessment of the building and provided recommendations as included in this packet. In order to address this situation as quickly as possible, preserve the building and restore normal operations, staff concurs with Total's recommendations. Staff has addressed the air conditioning recommendation and secured improved air and humidity controls. Pricing was received from Action Restoration, under the TIPS program, for the remainder of the work recommended by Total Safety's assessment: 1. Replace the caulking on the marble sheeting. This should seal the building from further water intrusion. The cost is $22,500 to perform this work. 2. Remediate the basement and the first floor —removing ceiling tiles, carpet and drywall and cleaning and sanitizing all areas. The cost from this work is $89,450. When this work is complete, the ceiling tiles, drywall and flooring will need to be replaced. Staff will return to Council with information and pricing on those areas. Recommendation: I recommend City Council approve Proposed Resolution 20484 accepting the proposals from Action Restoration for 1) replacing the caulking on the marble sheeting at City Hall for $22,500 and 2) for the base mold remediation pursuant to the protocol provided by Total Safety for$89,450. Budget Considerations: Funds are available in account 001-1206-532-32-00 Building Maintenance -Facilities Maintenance Division. P.O BOX 1089•PORT ARTHUR,TEXAS 77641-1089 •409/983-8125 •FAX 409/983-8124• www.portarthur.net P.R. No. 20484 09/20/2018 RU/gt Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ACTION RESTORATION OF PORT ARTHUR, TEXAS, THROUGH TIPS COOPERATIVE CONTRACT NOS. 161201 AND 180205 FOR CITY HALL REPAIRS AND MOLD REMEDIATION, IN THE TOTAL AMOUNT OF $111,950.00. FUNDS ARE AVAILABLE IN ACCOUNT NO. 001-1206-532-32-00 BUILDING MAINTENANCE - FACILITIES MAINTENANCE DIVISION WHEREAS, the City of Port Arthur sustained substantial damages to City Hall from water intrusion; and, WHEREAS, Total Safety performed an assessment of the basement and first floor; and, WHEREAS, it is deemed in the best interest of the City of Port Arthur to address the concerns of the water intrusion in order to preserve the existing structure, and provide a safe working environment for the employees; and, WHEREAS. Chapter 271 of the Local Government Code allows a city. by resolution of its governing body. to participate in cooperative purchasing programs. such as TIPS/TAPS, a purchasing cooperative, as an alternative to a formal bid process: and. WHEREAS, per Resolution No. 12-008, the City of Port Arthur entered into an Interlocal agreement with Region VIII Education Service Center for participation in the Interlocal Purchasing System (TIPS/TAPS); and. WHEREAS, Action Restoration of Port Arthur, Texas, has provided the proposals for the repairs at City Hall, in the total amount of $111,950.00, as delineated in Exhibit "A" attached hereto. P.R. No. 20484 09/20/2018 RU/gt Page 2 of 3 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, City Manager is herein authorized to execute, on behalf of the City of Port Arthur, contracts with Action Restoration through their TIPS Contract Nos. 161201 and 180205 in the total amount of $111,950.00, in substantially the same form as attached hereto as Exhibit "A". Section 3. That, a copy of this caption be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of September, A.D., 2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: , Councilmembers: NOES: Derrick Ford Freeman, Mayor ATTEST: Sherri Bellard City Secretary P.R. No. 20484 09/20/2018 RU/gt Page 2 of 3 APPROVED AS TO FORM: CIT Tiz ` o City Attor -y APPROVED FOR ADMINISTRATION: Harvey Robinson Interim City Manager APPROVED AS TO AVAILABILITY OF FUNDS: Andrew Vasquez Director of Finance Li AA, Clifton Williams, CPPB Purchasing Manager EXHIBIT "A" ACT l'r..4)N RESTORATION 5215 N. Twin City Hwy. Pt. Arthur, Texas 77642 409-962-1647-Office 409-962-7650-Fax 1800-218-9556-Toll RE: CITY BALL PROPOSAL: TIPS PRICING 444 4T" STREET PORT ARTHUR, TX Scope of Work: Action Restoration proposes to remove and replace all caulking on marble sheeting on building. Price includes materials, scaffolding, labor to complete project. PRICE TO PERFORM WORK $22,500.00 (Plus taxes if applicable) General: • All work will be carried out in accordance with all EPA, OSHA and TDH Rules, Regulations and Guidelines • The above pricing includes no replacement materials or systems including labor to install replacement materials or systems • Water and electricity shall be provided by customer at no additional charge to Action Restoration. Exclusions: • SF Rate is based on non-restricted access to building. Any down time resulting from access issues will be charged to client. • SF Rate is also based on all utilities required to perform the scope of work be provided by owner at no charge to Action Restoration. Payment Terms: NET 30 Proposal Valid Until Oct. 19, 2018 Please feel free to phone me at 409-728-0763 should you have any questions concerning this proposal. Best Regards, Accepted by: Jonathan Morfin 409-962-1647-Office 409-728-0763-Mobil City of Port Arthur Date Action Restoration Date RESTORATIONAc T N 5215 Twin City Hwy Pt. Arthur, TX 77642 409-962-1647 Office 409-962-7650 Fax 1-800-218-9556 Toll PROPOSAL : T.I.P.S. PRICE JUL 25, 2018 RE: City Hall Basement Et First Floor 444 4th Street Port Arthur, TX Scope of Work: Base on Mold Remediation Protocol proved by Total Safety PRICE TO PERFORM WORK $89,450 (plus taxes if applicable) General: •All work will be carried out in accordance with all EPA, OSHA and TDH Rules, Regulations and Guidelines •The above pricing includes no replacement materials or systems including labor to install replacement materials or systems -Water and electricity shall be provided by customer at no additional charge to Action Restoration. Exclusions : .SF Rate is base on non restricted access to building. .Any down time resulting from access issues will be charged to client .SF Rate Excludes contents removal .SF Rate Excludes Asbestos removal .SF Rate is also base on all utilities required to perform the scope of work be provided by owner at no charge to Action Restoration Action Restoration has been a member of the NADCA since 2010 Payment Terms: NET 30 Proposal Valid until AUG 19,2018 Please feel free to phone me at (409)728-0763 should you have any questions concerning this proposal. Best Regards, Jonathan Morfin 409-962.1647-Office 409-728-0763—Mobil www actiondki.com Accepted by: City of Port Arthur Date Action Restoration Date 71:71;4° CONSUMER MOLD INFORMATION SHEET � �, ,. • 'r" . r «l.•XI e.5:lt;y:7tsK_d7L r.Ne ft; A*,'R:1'1L rr..1': a't'er ',*N.•0111.,- ..N4' .. •. . .ra.�_xx..{-t, _:S0Y7,1`�,'- ..-^tV.NiR • 'r State rules require licensed mold assessors and remediators to give a copy of this Consumer Mold Information Sheet to each client and to the property owner,if not the same person,before starting any mold-related activity(16 TAC 78.70). 'at How does Texas regulate businesses that do mold cleanup is necessary a licensed mold testing for mold or that do mold cleanup? assessment consultant can provide you with a mold The Department of Licensing and Regulation remediation protocol. A protocol must specify the (TDLR) regulates such businesses in accordance estimated quantities and locations of materials to be with the Texas Occupations Code.Chapter 1958. Under remediated,methods to be used and clearance criteria the Texas Mold Assessment and Remediation that must be met. Rules (rules) (16 Tex. Admin. Code, Chapter 78), all companies and individuals who What is meant by"clearance criteria?" p perform mold- Clearance criteria refer to the level of"cleanliness" related activities in Texas must be licensed by TDLR that must be achieved by the persons conducting the unless exempt. (See Page 2 regarding owner mold cleanup. It is important to understand and exemptions.) Individuals must meet certain agree with the mold assessment consultant prior to qualifications, have required training, and pass a starting the project as to what an acceptable clearance state exam and criminal history background check in level will be, including what will be acceptable order to be issued a license. Applicants for a mold results for any air sampling or surface sampling for remediation worker registration must have training mold. There are no national or state standards for a and pass a criminal history background in order to be „ registered by TDLR. Laboratories that analyze mold safe level of mold. Mold spores are a natural part samples must also be licensed and meetcertain of the environment and are always present at some qualifications. The rules set minimum work level in the air and on surfaces all around us. practices and procedures and also require licensees What is "mold remediation?” to follow a code of ethics. To prevent conflicts of Mold remediation is the cleanup and removal of interest, the rules also prohibit a licensee from mold growth from surfaces and/or contents in a conducting both mold assessment and mold building. It also refers to actions taken to prevent remediation on the same project. While the rules mold from growing back. Licensed mold regulate the activities pf mold licensees when they remediation contractors must follow a mold are doing mold-related activities, the rules do not remediation protocol as described above and their require any property owner or occupant to clean up own mold remediation work plan that provides mold or to have it cleaned up. specific instructions and/or standard operating How can I know if someone is licensed? procedures for how the project will be done. A licensed individual is required to carry a current TDLR license certificate with the license number on Before a remediation project can be deemed it. A search tool and listings of currently licensed successful, a mold assessment consultant must companies and individuals can be found at; conduct a post-remediation assessment. This is an https://www.tdIr.texas.gov/LicenseSeareh/. inspection to ensure that the work area is free from all visible mold and wood rot, the project was What is "mold assessment?" completed in compliance with the remediation Mold assessment is an inspection of a building by a protocol and remediation work plan,and that it meets mold assessment consultant or technician to all clearance criteria that were specified in the evaluate whether mold growth is present and to what protocol. The assessment consultant must give you extent. Samples may be taken to determine the a passed clearance report documenting the results amount and types of mold that are,present; however, sampling is not necessary in many cases. When of this inspection. If the project fails clearance, further remediation as prescribed by a consultant will he necessary. Page 1 of 2 What is a Certificate of !Mold Damage How is my confidentiality protected if I share Remediation? personal information about myself with a No later than the 10th day after a mold remediation company? project stop date, the remediation contractor must Under the code of ethics in the rules, to the extent sign and give you a Certificate of Mold Damage required by law, licensees must keep confidential any Remediation. The licensed mold assessment personal information about a client (including consultant who conducted the post-remediation medical conditions) obtained during the course of a assessment must also sign the certificate. The mold-related activity. Further, you may be able to consultant must truthfully state on the certificate that negotiate a contract to include language that other the mold contamination identified for the project has personal information be kept confidential unless been remediated and whether the underlying cause of' disclosure "is required by law." 1-lowever, licensees the mold has been corrected. (That work may are required to identify dates and addresses of involve other types of professional services that are projects and other details that can become public not regulated by the mold rules, such as plumbing or information. carpentry.) Receiving a certificate documenting that the underlying cause of the mold was remediated is How do T file a complaint about a company? an advantage for a homeowner. It prevents an insurer Anyone who believes a company or individual has violated the rules can file a complaint with TDLR. from making an underwriting decision on the residential property based on previous mold damage For information on this process, call 1-800-803- or previous claims for mold damage, If you sell your 9202, or complete the online complaint form at property, the law requires that you provide the buyer littps://w%vw.tdlr.texas.gov/complaints/. a copy of all certificates you have received for that Can property owners do mold assessment or property within the preceding five years, remediation on their own property without being How is a property owner protected if a mold licensed? assessor or remediator does a poor job or Yes. A homeowner can take samples for mold or damages the property? clean it up in the home without a license. An owner, The rules require licensees to have commercial or a'managing agent or employee of an owner of a general liability insurance in the amount of at least residential property is not required to be licensed, $1 million,or to be self-insured,to cover any damage unless the property has 10 or more residential to your property. Before hiring anyone, you should dwelling units. For non-residential properties, an ask for proof of such insurance coverage. You may owner or tenant,or a managing agent or employee of wish to inquire if the company carries additional an owner or tenant, is not required to be licensed to insurance, such as professional liability/errors and do mold assessment or remediation on property omissions (for consultants) or pollution insurance owned or leased by the owner or tenant, unless the (for contractors), that would provide additional mold contamination affects a total surface area of 25 recourse to you should the company fail to perform contiguous square feet or more. Please refer to 16 properly. TAC §78.30 for further details on exceptions and exemptions to licensing requirements. For more information about mold and the Texas Mold Assessment and Remedlation Rules,contact: Texas Department of Licensing and Regulation Mold Assessors and Remediators PO Box 12057,Austin, TX 78711 Phone:512-463-6599 or 800-803-9202 www.tdlr,texas.gov Page 2 of 2 Attachment 2 Mold Remediation Protocol drr TOTAL SAFETY • Mold Remediation Protocol City of Port Arthur City Hall Basement & First Floor 444 4th Street Port Arthur, TX SURVEY LOCATION: City Hall Basement& First Floor PROJECT CONTACT: Alberto Elefano SURVEY DATE: July 13, 2018 PROJECT MANAGER: Dan Ward, Manager SAMPLED BY: Robert Hanks MAC 1209 REPORT DATE: July 17, 2018 REPORT PREPARED BY: Robert Flanks REPORT APPROVED BY: Dan Ward, Manager VERSION: Final TXDSHS Mold Assessment Consultant led/47./7- License: e /�e. License:MAC1209 Expires:01/16/2020 MAC Initials NON' TOTAL SAFETYeK47 • ASSESSMENT SUMMARY On July 17, 2018, Robert Hanks, Texas Department of State Health Services Licensed Mold Assessment Consultant and Sr. EHS Specialist with Total Safety U.S., Inc., performed a limited mold assessment of the City Hall basement & first floor located at 444 4th Street in Port Arthur, Texas. The assessment included visual observations of the interior spaces. This work was requested by Alberto Elefano In response to visible mold,wet carpeting and odors in the Basement and First floor of the building. As a result of the assessment,the following recommendations were made: 1. The cracks between the marble like sheets on the exterior of the building should be sealed to prevent rain water from encroaching into the building. It is felt that windblown rain could be pooling on the floor of the first floor office areas resulting in wet carpeting and contributing to an environment contusive to mold growth. 2. The air conditioning should be evaluated by professionals to ensure adequate air drying and overall efficiency. Consideration should be given to having the HVAC fans, coils, ducts and registers cleaned or replaced as necessary. 3. The building envelope should be inspected regularly to detect water intrusion into interior spaces and repairs undertaken to prevent fungal growth. 4. In addition to visible mold it is suspected that there may also be hidden mold Inside the wall cavities as a result of the accumulation of windblown rain.Therefore, a mold remediation is recommended. 5. Visible surface mold growth on the concrete walls and metal frame trim (approximately 400 square feet) in the basement should be cleaned and rendered free of visible mold. 6. The sagging ceiling tile throughout the basement and first floor(approximately 5,900 square feet) should be removed. 7. Approximately 1,300 square feet of carpeting should be removed from the first floor office areas. Consideration should be given to replacing the carpeting with more resilient flooring, i.e. vinyl tile. 8. In the first floor office area of the building, approximately 2,600 square feet of drywall should be removed from the interior side of exterior walls exterior walls and the supporting frame cleaned and an anti-microbial agent applied. 9. Remove any additional water damaged and/or mold impacted material if additional mold is discovered (i.e. wall studs and supporting frame work). 10. Wipe down all built-in furniture items, cabinets,trim and doors in the remediation areas. 11. Apply anti-microbial agent (i.e. Sporicidin or Microban) throughout all remaining surfaces in the remediation areas. April 10, 2018 MAC Initials a ��%�-` TOTAL SAFETY• REMEDIATION PROTOCOL - CONTRACTOR Eliminate Moisture Intrusion Remediation should be conducted in accordance with the Texas Mold Assessment and Remediation Rules. Ensure that all moisture intrusion problems in the facility have been identified and completely repaired prior to beginning remediation work. Scope of Work: A icensed mod remediation contractor will be responsible for the following: 1. All items indicated in Table 1,Scope of Work for Remediation Activities. 2. Isolate the work area with a local containment made of six mil polyethylene. Maintain negative pressure within the containment through the use of a NEPA vacuum or negative air machines. Cover all HVAC supply and return air registers in the work area with six millimeter polyethylene. Post warning signs at the entrance to the work area in accordance with OSHA and TDLR requirements. 3. As part of a qualified Mold Remediation Project, remove all water damaged and/or mold impacted material as indicated in the Scope of Work. It is estimated that 2,600 square feet of drywall walls, approximately 400 square feet of concrete walls, 1,300 square feet of carpet and 5,900 square feet of ceiling tile and possible batt insulation will be impacted by the remediation. 4. If during the course of remediation additional water damage is discovered, remove any impacted materials as well. Document the quantity and condition of the materials, and gain approval from the Consultant/Client prior to removal. The integrity of the wall studs and all other structural members should be evaluated prior to restoration. 5. Upon completion of gross removal of building materials (as described in Table 1), complete the following for the building interior in the vicinity of the mold remediation project: a. Bag all discarded materials in six mil polyethylene bags or taped sheeting. HEPA vacuum and wipe down bags with a disinfectant solution prior to removing them from the work area. b. Wipe down and remove all surface molds from exposed surfaces and wall studs. Wash affected exposed surfaces and wall studs with an EPA registered disinfectant detergent, (i.e. Sporicidin or Microban), per manufacturer's recommendations. Ensure that the material is thoroughly dried to prevent the spread of mold proliferation. April 10,2018 MAC Initials suit`• rat-, TOTAL SAFETY c. HEPA vacuum the floors of the building interior in the vicinity of the work areas. Upon completion, operate "air scrubbers"equipped with HEPA filtration throughout the area to clean the air. d. As part of routine maintenance, Inspect, repair and clean the HVAC system prior to re- occupancy. Clean the HVAC supply and return registers located in the vicinity of the work areas. e. Upon completion of remediation, notify the licensed Mold Assessment Consultant so that a post remediation assessment can be conducted. f. Upon achieving clearance for all work areas, remove critical barriers. Personal Protective Equipment The remediation contractor shall provide appropriate personal protective equipment for executing the work. Minimum recommendations are as follows: > Disposable clothing constructed of suitable materials such as DuPont Tyvek or equivalent, • Negative pressure, half-face air-purifying respirators approved by NLOSH equipped with an N-95 filter. D Headgear, eye protection, work gloves and footwear of size to properly fit Individual workers or authorized visitors. Worker Decontamination Provide a decontamination area'to allow workers to properly decontaminate prior to exiting the work area or removing materials from the work area. Use the following decontamination procedures for personnel in work area: > Remove protective clothing before exiting the work area. > Wet clean or HEPA-vacuum respirator, inner suit and exposed portions of the body in decontamination area. • Maintain respiratory protection throughout the decontamination process. April 10, 2018 MAC Initials ass ;�; TOTAL •SAFETY � f POST REMEDIATION CLEARANCE REPORT After remediation is complete for each work area,air scrubbers should be operated for at least 24 hours prior to the post remediation assessment. The post remediation assessment shall be conducted prior to build back. The work area must be free from all visible mold, wood rot and water damage. Spore trap air samples and/or surface samples will be collected while the containment structure Is still erected to determine adequate remediation. The Mold Assessment Consultant will perform a post remediation clearance including the following: > Visual inspection -A visual inspection of remediated areas for the absence of visible mold, dust, and wood rot; ➢ Analytical evaluation — air samples and/or surface samples, as determined by the Mold Assessment Consultant A Post Remediation Clearance report will be issued by the Mold Assessment Consultant upon meeting clearance criteria. April 10, 2018 TABLE 1.SCOPE OF WORK FOR REMEDIATION ACTIVITIES _ _.� APPROX. I LOCATION OF 7 - . QUANTITIES OF. IMPACTED OBSERVATIONS 1 , .,SCOPEOF WORK FOR REMEDIATION MAflRIALS TO.BE MATERIALS I ,. . REMOVED,IN TOTAL I 1. Set up containment to enclose the entire work area from floor to ceiling. Full containment is required,with 2 layers of fire retardant . 6-mil polyethylene sheeting. •APPROXIMATELY •Surface mold observed 2. Block openings, HVAC registers or other means of air migration ; 400 SQUARE FEET growing on the into other building areas,if present. TO BE CLEANED '• East end of the surface of AND RENDERED basement, 3. Perform all work under negative pressure through the use of HEPA FREE OF VISIBLE room 17&the exterior concrete vacuum or HEPA filtered negative air machine. Exhaust air outside MOLD walls and metal of the building in such a manner as to avoid exhaust air being ;.REMOVE re- room N.of ' introduced into the facility. Barriers and ventilation should be room 17 trim around APPROXIMATELY 1. Throughout doors,windows placed in such a manner as to prevent spore migration from the 5,900 SQUARE FEET i including trim current work area to other areas within the building. I OF CEILING TILES Basement and around elevator I first floor office doors 4. Move all furniture and cabinets away from the wall. Clean and AND CLEAN THE areas. • sanitize all furniture and cabinets and non-porous equipment. CEILING GRID •Sagging and • Carpeting in the moisture Discard any porous materials as these materials cannot be •REMOVE first floor offices damaged ceiling effectively cleaned and sanitized. APPROXIMATELY • Drywall on the I 1,300 SQUARE FEET tiles 5. Remove any additional mold/water damaged materials discovered interior side of OF CARPETING exterior walls in 'Stained and wet during remediation activities (Le,wall studs and supporting frame j carpeting work). I•REMOVE the first floor APPROXIMATELY .Windblown rain 6. Clean walls, wall cavities,floors, and non-porous materials with an 2,600 SQUARE FEET could affect the EPA registered disinfectant detergent per manufacturer's g gOF DRYWALL FROM drywall recommendations. FLOOR TO CEILING 7. Notify the Mold Assessment Consultant upon completion for clearance and cleanliness verification.