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HomeMy WebLinkAboutPR 20496: PURCHASE OF LIBRARY TECHNOLOGY EQUIPMENT \\,„ ,. ___ Cm'of 40 `�—• ort rthur �'YYL Port Arthur Public Library www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: 9/28/2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager t From: Steven Williams, Library Director RE: PR 20496 Purchase of Library Technology Equipment Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to purchase the Library's technology equipment(computers,printers/scanners, monitors, projectors/screens, television, RAMs, uninterruptable power supplies, laptop security cart charger and cables) from CDW-G of Chicago, Illinois for replacement of lost technology equipment at the Library from Hurricane Harvey through the National Intergovernmental Purchasing Alliance Cooperative Purchasing Program in the amount of$61,865.24. Furniture will be funded with account 147-2300-901.92-00 project#082617. There is other technology equipment that will be purchased for the Library using TML insurance money in the near future. Background: Purchasing received a quote through the National Intergovernmental Purchasing Alliance Cooperative Purchasing Program for the replacement of technology equipment at the Library. This is replacing the technology equipment for the Library due to losses from Hurricane Harvey. This funding comes from TML. Budget Impact: Funds in the amount of$61,865.24 are available through TML settlement in account 147- 2300-901.92-00 project#082617. Recommendation: It is recommended that City Council approve the City Manager to purchase the Library's technology equipment from CDW-G of Chicago, Illinois, as discussed and/or outline above. "Remember,we are here to serve the Citizens of Port Arthur" 4615 9U'Avenue X Port Arthur,Texas 77642 X 409.985.8838 P.R.No. 20496 9/28/18 sw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE TECHNOLOGY EQUIPMENT FOR THE LIBRARY CDW-G OF CHICAGO, ILLINOIS, THROUGH THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COOPERATIVE PURCHASING PROGRAM CONTRACT NO. R160201, WITH A PROJECTED BUDGETARY IMPACT AMOUNT OF $61,865.24. FUNDS ARE AVAILABLE IN HURRICANE HARVEY ACCOUNT NO. 147-2300- 901.92-00,PROJECT NO. 082617 WHEREAS, pursuant to Resolution No. 18-003, the City Council authorized the City Manager to execute a contract between Texas Municipal League Intergovernmental Risk Pool — Turnkey Recovery Program to rebuild Port Arthur Public Library(4615 9th Avenue); and WHEREAS, all of the Library's technology equipment were deemed a total loss due to flooding from Hurricane Harvey; and, WHEREAS, the Texas Municipal League Intergovernmental Risk Pool (TMLIRP) will cover replacement of the library furniture/shelving for the Library in the amount of$61,865.24; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as National Intergovernmental Purchasing Alliance, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 18-140, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with National Intergovernmental Purchasing Alliance; and, WHEREAS, CDW-G is part of the National Intergovernmental Purchasing Alliance Cooperative Purchasing Program (formerly known as Texas Cooperative Purchasing Network — TCPN) under Contract No. R160201; and, WHEREAS, CDW-G will provide technology equipment in the projected budgetary impact amount of$61,865.24; and, WHEREAS, the Library recommends the awarding of the purchase contract to CDW-G of Chicago, Illinois,through their National Intergovernmental Purchasing Alliance Cooperative Purchasing Program Contract No. R160201; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized and directed to purchase the Library's technology equipment from CDW-G of Chicago, Illinois, through the National Intergovernmental Purchasing Alliance Cooperative Purchasing Program under Contract No. R160201, for the replacement of technology equipment deemed a total loss by TML-IRP due to Hurricane Harvey,proposal attached hereto as Exhibit"A". THAT, the projected budgetary impact amount of $61,865.24 will be charged to Hurricane Harvey Account No. 147-2300-901.92-00, Project No. 082617. THAT, a copy of this caption be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD, 2018, at a Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES: Mayor: Councilmembers: NOES: . Derrick Ford Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val Tizeno, ity Att ey APPROVED FOR ADMINISTRATION: Harvey Robinson, Interim City Manager Steven illiams, Director of Library APPRO D AS TO AVAILABILITY OF FUNDS: ti. :r4- Andrew asquez, CPA Finance Director /I lt,V 1. Cli on Williams, Purchasing Manager EXHIBIT "A" • DWG PEOPLE QUOTE CONFIRMATION WHOGET IT DEAR JOSHUA MIDGETTE, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE# QUOTE DATE QUOTE REFERENCE C CUSTOMER# GRAND TOTAL KCVQ786 9/26/2018 KCSC333 0816598 $63,173.69 QUOTE DETAILS ITEM QTY CDWS UNIT PRICE EXT.PRICE Tripp Lite High Speed HDMI Cable Digital Video with Audio 1 755137 $8.42 $8.42 M/M Black 10ft Mfg. Part#: P568-010 UNSPSC: 26121604 Contract:TCPN Technology&IWB Solutions Products Services (R160201) ViewSonic LightStream PJD7828HDL-DLP projector- 1 3991669 $566.39 $566.39 portable-3D Mfg. Part#: PJD7828HDL UNSPSC: 45111609 Contract: TCPN Technology&IW8 Solutions Products Services (R160201) Epson Ultra Portable Projector Screen ES3000-projection 1 2113796 $228.49 $228.49 screen with trioo Mfg. Part#: V12H00253Y UNSPSC: 45111603 Contract:TCPN Technology&IWB Solutions Products Services (8160201) Nintendo Switch with Neon Blue and Neon Red Joy-Con- 4 4839857 $371.30 $1,485.20 name console-black, Mfg. Part.#: HACSKABAA UNSPSC: 52161557 Contract: TCPN Technology&IWB Solutions Products Services (R160201) Microsoft Xbox One S-Minecraft Limited Edition Bundle- 1 5045424 $387.24 $387.24 name console- 1 Mfg. Part#: 23C-00001 IUNSPSC: 52161557 Contract: TCPN Technology&IWB Solutions Products Services (R160201) Samsung UN65NU8000F 8 Series-65"Class(64.5"viewable) 1 5068488 $1,294.85 $1,294.85 LED TV Mfg. Part#: UN65NU8000FXZA UNSPSC: 43211902 Contract:TCPN Technology&IWB Solutions Products Services (R160201) Tripp Lite High Speed HDMI Cable Digital Video with Audio 1 755137 $8.42 $8.42 M/M Black 10ft Mfg. Part#: P568-010 UNSPSC: 26121604 Contract:TCPN Technology&IWB Solutions Products Services (R160201) Page 1 of 4 QUOTE DETAILS(CONT.) IMP SB ProDesk 400 G5 SFF Core 15-8500 8GB RAM 256GB Win 15 5143644 $662.39 $9,935.85 1,0 Pro Mfg.Part#: 4DQ09UT#ABA UNSPSC:43211508 Contract:TCPN Technology&IWB Solutions Products Services (R160201) Western Digital Black 1 TB Internal HDD 13 3204573 $80.54 $1,047.02 Mfg.Part#: WD1003FZEX UNSPSC: 43201803 Contract:TCPN Technology&IWB Solutions Products Services (R160201) }IP EliteDisolay E273-LED monitor-Full HD(1080o)-27"- 11 4864209 $231.55 $2,547.05 Smart Buy Mfg.Part#: 1FH50A8#ABA UNSPSC: 43211902 Contract:TCPN Technology&IWB Solutions Products Services (R160201) HP EliteDesk 800 G3-tower-Core i7 7700 3.6 GHz -$GB- 1 4582188 $1,858.55 $1,858.55 512 GB Mfg. Part#: 2DR52UT#ABA UNSPSC: 43211508 Contract: TCPN Technology&IWB Solutions Products Services (R160201) HP-DDR4-8 GB-OIMM 288-oln 3 4462771 5135.00 $405.00 Mfg. Part#: Z9H60AA UNSPSC: 32101602 Contract:TCPN Technology&IWB Solutions Products Services (R160201) WD My Book Duo WDBFBE01603BK-hard drive array 1 4773107 5651.01 $651.01 Mfg. Part#: WDBFBE01603BK-NESN UNSPSC:43201802 Contract:TCPN Technology&IWB Solutions Products Services (R160201) Acer CZ34OCK-LED monitor-curved-34" 1 4444682 $552.95 $552.95 Mfg. Part#: UM.CCOAA.001 UNSPSC: 43211902 Contract: TCPN Technology&IWB Solutions Products Services (R160201) $11G DisolavPort cable-6.6 ft 1 5182733 $23.26 $23.26 Mfg.Part#: CB-DP1P11-S1 UNSPSC: 26121604 Contract:TCPN Technology&IWB Solutions Products Services (R160201) }IP OfficeJet Pro 8710 10 4075128 $113.99 $1,139.90 Mfg.Part#: M9L66A#B1H UNSPSC: 44101503 Contract:TCPN Technology&IWB Solutions Products Services (R160201) }IP EliteDisolav E230t-LED monitor-Full HD(1080o)-23"- 2 4281110 5276.21 $552.42 $mart Buy Mfg.Part#: W2Z50A8#ABA UNSPSC: 43211902 Contract:TCPN Technology&IWB Solutions Products Services (R160201) $MT" Hiah Clarity Privacy Filter for 27"Widescreen Monitor 11 4606962 $167.99 $1,847.89 Mfg.Part#: HC270W9B UNSPSC: 52131706 Contract:TCPN Technology&IWB Solutions Products Services (R160201) Page 2 of 4 QUOTE DETAILS(CONT.) Loaitech Wireless Combo MK750 -keyboard and mouse set 9 3651496 575.00 $675.00 Mfg. Part#: 920-005002 UNSPSC: 43211706 Contract:TCPN Technology&IWB Solutions Products Services (R160201) Loaitech K750 Solar Wireless Keyboard 3 3075137 $50.99 $152.97 Mfg. Part#: 920-003677 UNSPSC:43211706 Contract:TCPN Technology&IWB Solutions Products Services (R160201) HP EliteOne 800 G3-all-in-one-Core i5 7500 3.4 GHz-8 GO- 3 4563085 $1,227.83 $3,683.49 1 TB-LED Mfg. Part#: 1JF72UT#ABA UNSPSC:43211508 Contract:TCPN Technology&IWB Solutions Products Services (R160201) 3M High Clarity Privacy Filter for 23"Widescreen Monitor- 2 4788616 $102.46 $204.92 display privacy Mfg. Part#: HC230W9B UNSPSC: 52131706 Contract:TCPN Technology&IWB Solutions Products Services (R160201) Loaitech Wireless Mouse M325-Liaht Silver 1 2488417 $15.65 $15.65 Mfg. Part#: 910-002332 UNSPSC: 43211708 Contract:TCPN Technology&IWB Solutions Products Services (R160201) HP LaserJet Enterprise M607dn monochrome 1 4586725 $739.69 $739.69 Mfg. Part#: K0Q15A#BGJ UNSPSC: 43212105 Contract:TCPN Technology&IWB Solutions Products Services (R160201) JIP 30-Notebook Managed Charging Cart V2-cart(open 1 4321707 $2,536.21 $2,536.21 architecture) Mfg. Part#:T9E85UT#ABA UNSPSC: 56101535 Contract:TCPN Technology&IWB Solutions Products Services (R160201) $elkin loft Green Cat6 Snaaless Patch Cable UTP 550MHz- 22 476370 $6.29 $138.38 Green 10' Mfg.Part#:A3L980-10-GRN-S UNSPSC: 26121609 Contract:TCPN Technology&IWB Solutions Products Services (R160201) Loaitech Wireless Mouse M325-Liaht Silver 2 2488417 $17.81 $35.62 Mfg.Part#: 910-002332 UNSPSC:43211708 Contract:TCPN Technology&IWB Solutions Products Services (R160201) HP OfficeJet Pro 8710 12 4075128 $113.99 $1,367.88 Mfg.Part#: M9L66A#B1H UNSPSC: 44101503 Contract:TCPN Technology&IWB Solutions Products Services (R160201) StarTech.com 15 ft USB 2.0 A to B Cable-M/t4 22 384345 $5.92 $130.24 Mfg. Part#: USB2HAB15 UNSPSC: 26121604 Contract:TCPN Technology&IWB Solutions Products Services (R160201) Page 3 of 4 QUOTE DETAILS (CONT.) HP EliteDesk 705 G3-SFF- Ryzen 3 PRO 1200 3.1 GHz-8 GB 30 4738186 $727.68 $21,830.40 -256 GB- US Mfg. Part#: 1MM3OUT#ABA UNSPSC:43211508 Contract:TCPN Technology&IWB Solutions Products Services (R160201) HP EliteDisplav E223-LED monitor-Full HD(1080o)-21.5"- 30 4754884 $137.00 $4,110.00 Smart Buy Mfg. Part#: 1FH45A8#ABA UNSPSC: 43211902 Contract:TCPN Technology&IWB Solutions Products Services (R160201) Tripp Lite Displavoort Monitor Cable with Latches Digital A/V 30 1561875 $14.41 $432.30 4K M/M 6ft Mfg. Part#: P580-006 UNSPSC: 26121604 Contract:TCPN Technology&IWB Solutions Products Services (R160201) Trion Lite Surge Protector Power Strip 8 Outlet 6ft Cord 9 2885453 $18.86 $169.74 Tel/DSL 216OJoules Mfg. Part#:TLP806TEL UNSPSC: 39121610 Contract:TCPN Technology&IWB Solutions Products Services (R160201) CvberPower Intelligent LCD Series 1500VA UPS 19 1058596 $126.91 $2,411.29 Mfg. Part#: CP1500AVRLCD UNSPSC: 39121011 Contract:Texas Synnex DIR-TSO-3866(DIR-TSO-3866) PURCHASER BILLING INFO SUBTOTAL $63,173.69 Billing Address: SHIPPING $0.00 CITY OF PORT ARTHUR ACCOUNTS PAYABLE SALES TAX $0.00 PO BOX 1089 PORT ARTHUR,TX 77641-1089 GRAND TOTAL $63,173.69 Phone: (409)983-8100 Payment Terms:Net 30 Days-Govt State/Local +I DELIVER TO Please remit payments to: Shipping Address: COW Government PORT ARTHUR PUBLIC LIBRARY i 75 Remittance Drive JOSHUA MIDGETTE Suite 1515 4615 9TH AVE. Chicago,IL 60675-1515 PORT ARTHUR,TX 77642 Phone: (409)983-8100 Shipping Method:UPS Ground Need Assistance'(DW•G SALES CONTACT INFORMATION (49); Peter McGee I (877)708-8009 I petmcge@cdwg.com This quote is subject to COW'S Terms and Conditions of Sates and Service Projects at htto:/iwww.cdw_g Com/Content/terms-conditions/oroduct_sales,aspr For more information,contact a COW account manager • ©2018 CDWG LLC,200 N.Milwaukee Avenue,Vernon Hills,IL 60061 j 800.808.4239 Page 4 of 4