HomeMy WebLinkAboutPR 20508: RENEWAL OF CONTRACT WITH DIAMOND SHINE BUILDING SERVICES docity of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 8, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Timothy Duriso, Chief of Police
RE: P.R. 20508 —Renewal of Contract with Diamond Shine Building Services
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
renew the contract with Diamond Shine Building Service of Port Arthur for janitorial services
for the Police Department, Fire Department and Municipal Court buildings for an additional
year.
Background:
In 2016,the Purchasing Department advertised for proposals for a one-year contract for
janitorial services for the Police, Fire and Municipal Court buildings with the option to renew
for two additional years. The City received five proposals, one of which was a Port Arthur
vendor. After evaluation of the proposals, Diamond Shine Building Services of Port Arthur
was the highest ranked proposal. On November 1, 2016, City Council approved Res. 16-293
authorizing the City Manager to enter into the contract with Diamond Shine Building Services.
On December 19, 2017, City Council approved Res. 17-336 authorizing the second year (first
renewal) of the contract. The Police Department wishes to utilize the option to renew the third
and final year(second renewal)of the contract and continue services with Diamond Shine
Building Services. The annual projected budgetary impact is $66,684.00
Budget Impact:
Funds are available in Police Department account 001-1101-521.32-00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
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www.PortArthurTx.gov
Recommendation:
It is recommended that City Council approve the City Manager to renew the contract with
Diamond Shine Building Service of Port Arthur for janitorial services for the Police
Department, Fire Department and Municipal Court buildings for an additional year, as
discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No . 20508
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD AND FINAL YEAR
(SECOND RENEWAL) OF THE CONTRACT WITH DIAMOND SHINE
BUILDING SERVICE OF PORT ARTHUR, TEXAS, FOR
JANITORIAL SERVICES FOR THE POLICE DEPARTMENT, FIRE
DEPARTMENT, AND MUNICIPAL COURT BUILDINGS WITH AN
ANNUAL PROJECTED BUDGETARY IMPACT OF $66 , 684 . 00 ;
FUNDING AVAILABLE IN POLICE DEPARTMENT BUILDING
MAINTENANCE ACCOUNT NO. 001-1101-521 . 32-00
WHEREAS, on November 1, 2016, City Council approved
Resolution No. 16-293 authorizing a one-year contract with
Diamond Shine Building Service for janitorial services for the
Police and Fire Departments as well as the Municipal Court
Building, with the option to renew for two (2) additional one-
year periods; and
WHEREAS, pursuant to Resolution No. 17-336, the City
Council authorized the second year (first renewal) of the
contract; and
WHEREAS, the Police Department wishes to utilize the
option and renew the contract with Diamond Shine for the third
and final year (second renewal) ; and
WHEREAS , funding is available in the Police Department
Building Maintenance Account No. 001-1101-521 . 32-00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorizes the City
Manager to execute the third and final year (second renewal)
of the contract with Diamond Shine Building Service of Port
Arthur, Texas, for janitorial services for the Police
Department, Fire Department and Municipal Court Buildings,
with an annual projected budgetary impact of $66, 684 . 00 .
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of
A.D. , 2018 , at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote:
AYES:
Mayor:
Councilmembers :
NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val T. :no, City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
Timo W. Duriso, Chief of Police
APPROVED FOR THE AVAILABILITY OF FUNDS:
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Clif .n Williams, CPPB
Purchasing Manager
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Andrew Vasque , CPA
Director of Finance
EXHIBIT A
JANITORIAL SERVICES CONTRACT
FOR POLICE, FIRE ADMINISTRATION AND
MUNICIPAL COURT BUILDING
THIS AGREEMENT, made this day , 2018 , by and
between the City of Port Arthur, a municipal corporation
organized under the laws of the State of Texas, hereinafter
called "OWNER" or "CITY" and Diamond Shine Building Services of
Port Arthur, Texas, hereinafter acting by and through Eric
Malveaux, Owner, hereinafter called "CONTRACTOR" agree as
follows :
WITNESSETH: That for an in consideration of the payments,
terms, conditions, and agreements set forth therein, OWNER AND
CONTRACTOR agree as follows :
1 . The term of this Agreement shall be for one (1) year from
November 29, 2018 to November 28 , 2019, unless sooner
terminated under the provision hereof . The City can
terminate this contract at its convenience which includes,
but is not limited to, funding not being available in any
budget cycle within thirty (30) days written notice .
2 . The Contractor agrees to perform all the work described in
the specifications and contract documents and comply with
the terms therein in the amount of $66, 684 . 00 .
3 . The term "Contract Documents" means and includes the
following:
A. Agreement
B. - _ _ = *
C. BID *
D. General Conditions *
E. Bpccificationc *
F. Addendum No. 1 and 2 *
G. Notice to Proceed
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*These items were attached to the original letting contract.
This agreement is only included in this renewal.
4 . This agreement shall be binding upon all parties hereto and
their respective heirs, executors, administrators,
successors, and assigns .
5 . IN WITNESS WHEREOF, the parties hereto have executed, or
caused to be executed by their duly authorized officials,
this Agreement in (2 copies) each of which shall be deemed an
original on the date first written above .
Signed on the day of , 2018 .
CITY OF PORT ARTHUR
By:
Print Name :
Title:
ATTEST:
Sherri Bellard
City Secretary
Signed on the day of , 2018 .
DIAMOND SHINE BUILDING SERVICES
By:
Eric Malveaux
Owner
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