HomeMy WebLinkAboutPR 20509: MAINTENANCE RENEWAL FOR C.I.S., INC. City of
'''%%/1,11111\\A)
nit r-tlrrrr
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 8, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Timothy Duriso, Chief of Police'"— q 3.4
RE: PR 20509—Maintenance Renewal for C.I.S., Inc.
Introduction:
The intent of this Agenda Item is to seek the City Council's approval to renew the annual
maintenance agreement for the CAD system with Computer Information Systems, Inc (C.I.S.)
of Skokie, Illinois in the amount of$42,700.45.
Background:
The Police and Fire Department operate using a Computer Aided Dispatch(CAD) system and
Mobile Data Terminal (MDT) system. The CAD system was originally purchased in 1998
(Res 98-135) and was upgraded to include a Citrix Server and MDT system in 2010. These
systems are used to enhance,record and manage calls for service through the dispatch center.
This annual maintenance fee provides for updates and support of the CAD software from
10/1/18 to 9/30/19, as described under the terms of the contract with CIS.
Budget Impact:
Funds are budgeted in 001-1101-521.72-00.
Recommendation:
It is recommended that City Council approve the City Manager to make payment of the
attached invoice to Computer Information Systems, Inc (C.I.S.) of Skokie, Illinois in the
amount of$42,700.45 as discussed and/or outline above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 20509
8-27-18 mf
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PAYMENT TO COMPUER
INFORMATION SYSTEMS, (CIS) INC. OF SKOKIE, ILLINOIS
FOR THE ANNUAL LICENSE RENEWAL FEE FOR MAINTENANCE
OF THE POLICE AND FIRE DEPARTMENT COMPUTER AIDED
DISPATCH, RECORD MANAGEMENT SYSTEM AND MCS/AVL
SERVER, IN THE AMOUNT OF $42, 700 .45; FUNDING
AVAILABLE IN 001-1101-521. 72-00 .
WHEREAS, the Police and Fire Departments utilize a
Computer Aided Dispatch (CAD) and Mobile Data Terminal (MDT)
system to manage calls through the dispatch center; and
WHEREAS, the system was originally purchased in 1998 (Res
98-135) to include a Records Management System; and
WHEREAS, in 2010 the system was upgraded to include a
Citrix Server and the Mobile Data Terminal (MDT) ;
WHEREAS, the annual maintenance agreement from CIS will
renew the license usage and provide updates and software
support from October 1, 2018 to September 30, 2019 for the
amount of $42, 700 . 45 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorize the payment
of $42 , 700 . 45 to Computer Information Systems, Inc . of Skokie,
Illinois for the renewal of the annual license fee for
maintenance of the Police and Fire Department' s CAD, RMS and
MCS/AVL server.
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of
A.D. , 2018, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote:
AYES:
Mayor:
Councilmembers :
NOES :
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FARM:
(42/ L�
Val Tizeno, ity At•orney
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
11 4 '
Timothy Duriso, Chief of Police
Larry Richard, Fire Chief
# '
Fay Y un•, Infor '=tion Technology Director
APPROVED FOR THE AVAILABILITY OF FUNDS:
LlAftek4,
Clift n Williams, CPPB
Purchasing Manager
Andrew Vasquez, CPA
Director of Finance
EXHIBIT A
ismims
I S Computer Information Systems Inc. Invoice
7840 Lincoln Avenue
Skokie, IL 60077 DATE INVOICE#
www.cis.com
847-673-7804 (fax) 10/1/2018 2 980
BILL TO SHIP TO
Port Arthur P.D.
Attn: John Tatroe
645 4th Street
Port Arthur,TX 77641
P.O. NUMBER DUE DATE LICENSE NR
9/30/2018 377
DESCRIPTION PRICE EACH QUANTITY AMOUNT
MCS/AVL&Interfaces License Renewal and Maintenance and 12.631.96 12,631.96
Support 10/01/2018 to 9/30/2019
Network Technology Maintenance and Support 10/01/2018 to 8,062.95 8,062.95
9/30/2019
CAD,RMS.CIS Interfaces 10/01/2018 to 9/30/2019 9.675.54 9,675.54
Watchguard 8/29/2018 to 8/29/2019 4,280.00 4.280.00
ESRI ArcView Development Licenses Renewal 10/01/2018 to 750.00 750.00
10/30/2019
IBM Hardware Onsite Repair Server Maintenance 6/21/2018 to 7,300.00 7,300.00
6/20/2019
Total $42,700.45
Payments/Credits $o.00
Balance Due $42,700.45