HomeMy WebLinkAboutPR 20497: PURCHASING EQUIPMENT USING 2017 JUSTICE ASSISTNCE GRANT FUNDS City of _
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INTEROFFICE MEMORANDUM
Date: October 8. 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Timothy Duriso, Chief of Police
RE: PR 20497—Purchasing equipment using 2017 Justice Assistance Grant funds
Introduction: •
The intent of this Agenda Item is to seek the City Council's approval to purchase seven Zebra
Electronic Ticket Writers and 16 Zebra Printers with accessories from Tyler Technologies for
a total of $26,469 through Sourcewell (formerly NJPA National Joint Powers Alliance
Contract#110515-TTI); Funds are available through the 2017 Edward Byrne Memorial Justice
Assistance Grant (JAG) Funds, Account No. 107-1118-521.25-00, Project No. 17222 and
Account 001-1101-521.25-00.
Background:
On September 5, 2017 City Council approved Resolution 17-222 entering into an agreement to
receive grant funding from the 2017 Edward Byrne Memorial Justice Assistance Grant in the
amount of $26,391.00. This grant is used to support technology enhancements. Tyler
Technologies has provided a quote for the purchase of seven (7) electronic ticket writers and
sixteen (16) portable printers for a total of$26,469 under Sourcewell (National Joint Powers
Alliance) Contract. This quote includes charging accessories, warranty and software.
Budget Impact:
The 2017 Edward Byrne Memorial Justice Assistance Grants provides for $26,391.00 in
account 107-1118-521.25-00, Project Code 17222 and the remaining $78 is available in
account 001-1101-521.25-00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
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Recommendation:
It is recommended that City Council approve the purchase of seven Zebra Electronic Ticket
Writers and 16 Zebra Printers with accessories from Tyler Technologies for a total of$26,469
through Sourcewell (NJPA National Joint Powers Alliance Contract #110515-TTI), as
discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 20497
9-27-18 mf
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF SEVEN ZEBRA
ELECTRONIC TICKET WRITERS AND 16 ZEBRA PRINTERS WITH
ACCESSORIES FROM TYLER TECHNOLOGIES FOR A TOTAL OF $26, 469
THROUGH SOURCEWELL (FORMERLY NJPA NATIONAL JOINT POWERS
ALLIANCE) COOPERATIVE PURCHASING PROGRAM CONTRACT #110515-TTI;
FUNDS ARE AVAILABLE THROUGH THE 2017 EDWARD BYRNE MEMORIAL
JUSTICE ASSISTANCE GRANT (JAG) FUNDS, ACCOUNT NO. 107-1118-
521. 25-00, PROJECT NO. 17222 AND ACCOUNT 001-1101-521.25-00 .
WHEREAS, on September 5 , 2017 City Council approved
Resolution 17-222 entering into an agreement to receive grant
funding from the 2017 Edward Byrne Memorial Justice Assistance
Grant in the amount of $26, 391 . 00 ; and
WHEREAS, the funding is to be used for technology
enhancement; and
WHEREAS, pursuant to Chapter 271, Subchapter D, of the
Local Government Code, a city may participate in cooperative
purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established
through purchase contracts of the Commission; and
WHEREAS, per Resolution No. 13-556, the City of Port
Arthur is authorized to participate in cooperative purchasing
with Sourcewell (formerly National Joint Powers Alliance)
Cooperative Purchasing Program; and
WHEREAS, the Port Arthur Police Department has needs to
upgrade and replace electronic ticket writers, printers and
accessories ; and
WHEREAS, Tyler Technologies has provided a quote for the
purchase of 7 electronic ticket writers, 16 printers and
accessories through Sourcewell (formerly NJPA National Joint
Powers Alliance) Contract #110515-TTI for $26 , 469 . 00 ; and
WHEREAS, funds are available through the 2017 Edward
Byrne Memorial Justice Assistance Grant Account No. 07-1118-
521 . 25-00 and Account 001-1101-521 . 25-00 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council authorize the purchase
of seven Zebra Electronic Ticket Writers and sixteen (16)
Zebra Printers with accessories from Tyler Technologies for a
total of $26 , 469 through Sourcewell (formerly NJPA National
Joint Powers Alliance) Contract #110515-TTI; Funds are
available through the 2017 Edward Byrne Memorial Justice
Assistance Grant (JAG) Funds, Account No. 107-1118-521 . 25-00 ,
Project No. 17222 and Account 001-1101-521 . 25-00 .
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of ,
A.D. , 2018 , at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote :
AYES:
Mayor:
Councilmembers: ,
NOES: .
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
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al Tizen , i attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
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Timoth . Duriso, Chief of Police
APPROVED FOR THE AVAILABILITY OF FUNDS:
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Clif■i.n Williams, CPPB
Purch ing Mana r
Andrew Vasquez, CP l/
Director of Finance
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