HomeMy WebLinkAboutPR 20489: SILSBEE FORD PURCHASE-FORD F-250 TRUDK FOR WW CONVEYANCE V
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INTEROFFICE MEMORANDUM
Date: September 26, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Director of Water Utilities
RE: PR 20489—Silsbee Ford Purchase-Ford F-250 Truck for WW Conveyance
Introduction:
The intent of this Agenda Item is to seek City Council's approval of PR 20489, giving
authorization to purchase one (1) Ford F-250 Truck from Silsbee Ford, of Silsbee, Texas, for
the Water Utilities Department, for use of the Pipebursting Crew in the Wastewater
Conveyance Division, in the amount of$28,940.25.
Background:
Equipment and fleet have been supplied to the newly developed Pipebursting Crew in the
Wastewater Conveyance Division as an essential part of the operations. Goodbuy Cooperative
Purchasing Program ("Goodbuy") was utilized for this purchase.
Budget Impact:
Funds in the amount of$28,940.25 are available in Account 625-1801-532.93-05, Industry, for
the Ford F-250 Truck.
Recommendation:
It is recommended that City Council adopts Proposed Resolution No. 20489, which purchases
the Ford F-250 Truck from Silsbee Ford, of Silsbee, Texas, through Goodbuy.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 20489
09-26-18 to
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE
OF ONE (1) FORD F-250 TRUCK FROM SILSBEE
FORD, OF SILSBEE, TEXAS, THROUGH GOODBUY
PURCHASING COOPERATIVE, FOR THE WATER
UTILITIES DEPARTMENT FOR USE OF THE
PIPEBURSTING CREW AND WASTEWATER
OPERATIONS DIVISION, IN THE TOTAL AMOUNT
OF $28,940.25; FUNDS ARE AVAILABLE IN THE
WATER UTILITIES ACCOUNT NO. 625-1801-532.93-
05,INDUSTRY.
WHEREAS, equipment and fleet have been supplied to the newly developed
Pipebursting Crew in the Wastewater Conveyance Division; and,
WHEREAS, fleet is an essential part of the operations of the Wastewater Conveyance
Division, Pipebursting Crew; and,
WHEREAS, pursuant to Resolution No. 18-180, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Goodbuy Cooperative Purchasing
Program ("Goodbuy"); and,
WHEREAS, City staff has solicited a Goodbuy quote for a 2018 Ford F-250 Truck, as
delineated in our Purchasing Policy; and,
WHEREAS, Silsbee Ford, of Silsbee, Texas, through Goodbuy, provided the quote
attached as Exhibit"A", which meets our specifications; and,
NOW THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF CITY OF
PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby requests the purchase of the
Ford F-250 Truck for the Pipebursting Crew in the Water Conveyance Division, through
Goodbuy, from Silsbee Ford, of Silsbee, Texas, for the amount of$28,940.25, as delineated in
Exhibit"A".
P. R. No. 20489
09-26-18 to
Page 2 of 3
THAT, a copy of the caption of this resolution be spread upon the minutes of City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2018 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor ;
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Tizen Harvey Robinson
City Attorney Interim City Manager
Dr. Hani Tohme, P.E.
Director of Water Utilities
P. R. No. 20489
09-26-18 to
Page 3 of 3
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
/Al
Andrew Vasquez, CPA
Director of Finance
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1,1,1,11140:„
Clifti'n Williams, CPPB
Purchasing Manager
EXHIBIT A
(BUYBOARD QUOTE/Silsbee Ford)
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PRODUCT PRICING SUMMARY
GOODBUY 18-18 8F000 VEHICLES
VENDOR—Silsbee Ford,1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: CLIFF Phone: 409-880-9191
Email: Email: gangelle.cowboyfleet cr gmail.com
Product Description: 2018 FORD F-250 Date: September 19,2018
k. Bid Item: A.Base Price: $ 21,962.00
B. Factory Options
Code Options Bid Price Code Options Bid Price
CREW CAB UPGRADE $ 4,895.00 EXT WHITE
LIMITED SLIP REAR END 5 390.00
POWER LOCKS/WINDOWS $ 1,125.00
BRAKE CONTROLLER $ 270.00 8FT.BED
CRUISE CONTROL TRAILER TOW
40/20/40 VINYL SEATS
6.2L V8 GAS
6-SPD AUTO
REAR CAMERA
AIR
Total of B.Published Options: $ 6,680.00
Published Option Discount(5%) $ (89.25)
C. Additional Options[not to exceed 25%1 S= 0.0 %
Options Bid Price Options Bid Price
Total of C. unpublished Options: S -
D. Floor Plan Interest(for in-stock and/or equipped vehicles): S -
E. Lot Insurance(for in-stock and/or equipped vehicles): S -
F. Contract Price Adjustment: S -
G. Additional Delivery Charge: 50 miles S 87.50
H. Subtotal: S 28,640.25
I. Quantity Ordered 1 x K= S 28,640.25
J. Trade in: S -
K. GOODBUY Administrative Fee($300 per purchase order) S 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE S 28,940.25