HomeMy WebLinkAboutPR 20499: SETAC FUNDING FISCAL YEAR 2018-2019 City of Port Arthur
Finance Department
Memorandum
To: Harvey Robinson Interim City Manager
From: Andrew Vasquez, Director of Finance
Date: September 28, 2018
Re: PR 20499
Recommendation
I recommend that the City Council approve Proposed Resolution 19551, approving a
contract between the City and the Southeast Texas Arts Council (SETAC) for the
purpose of funding SETAC programs for the 2018-2019 fiscal year in the amount of
$33,750.
Background
The City has provided funding in the amount of $33,750 per year for SETAC for the
past several years. This funding, along with funding from other cities, corporations and
agencies provide the operating budget of SETAC.
Budgetary Effect
Funds were provided in the 2018-2019 budget to provide for the $33,750 support of
SETAC, account 140-1405-551.59-00, Project M97901.
P. R. NO. 20499
JNP 09/28/2018
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT BETWEEN THE
CITY OF PORT ARTHUR AND SOUTHEAST TEXAS ARTS
COUNCIL (SETAC) FOR THE PURPOSE OF FUNDING SETAC
FOR THE 2018-2019 FISCAL YEAR IN THE AMOUNT OF
$33,750.00 , ACCOUNT NO. 140-1405-551.59-00,M97901.
WHEREAS, the City Council recognizes that the Southeast Texas Arts Council provides
valuable programs in the community and serves a valid public purpose.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager is authorized to execute the contract attached hereto as Exhibit "A"
on behalf of the City of Port Arthur with Southeast Texas Arts Council providing funding for a portion
of the operating budget of SETAC; and
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED, this day of October, 2018 AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
U.A: 1
al Tizen ity Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson, Interim City Manager
AVAILABILITY OF FUNDS:
.A IK.�
Andre Vasquez, Finance Director
Exhibit "A"
THE STATE OF TEXAS *
KNOW ALL MEN BY THESE PRESENTS;
COUNTY OF JEFFERSON *
AGREEMENT
THIS AGREEMENT, made and entered into at Port Arthur, Jefferson County, Texas,
between the Southeast Texas Arts Council (SETAC),non-profit corporation and the CITY OF PORT
ARTHUR, TEXAS (the "City"), a municipal corporation;
WITNESSETH:
WHEREAS, Southeast Texas Arts Council provides support to various cultural activities in
the community; and
WHEREAS, the CITY OF PORT ARTHUR, in recognizing the importance of said activities
and the benefits to be derived therefrom by patrons of the arts, the students, and the citizens of the
City; and
WHEREAS,the CITY OF PORT ARTHUR has agreed to provide operating funds for the
SETAC for the 2018-2019 fiscal year in the total amount of$33,750, said appropriation having been
included in the City budget for the 2018-2019 fiscal year; and
NOW,THEREFORE, in consideration of the mutual promises, covenants and agreements
herein set forth, it is agreed between the parties as follows:
THAT,the CITY agrees to fund the Southeast Texas Arts Council in the total amount of
$33,750 for the 2018-2019 fiscal year(October 1, 2018 through September 30, 2019).
THAT, SETAC shall keep books of account on all expenses and revenues and shall submit a
financial report to the CITY reflecting all receipts and disbursements by SETAC.
THAT the City Manager or his designated representative shall have, upon reasonable notice,
the right to inspect all books and records of SETAC.
Signed and agreed to on the day of , 20 .
SOUTHEAST TEXAS ARTS COUNCIL
By
Sue Bard—Executive Director
Signed and agreed to on the day of , 20 .
CITY OF PORT ARTHUR, TEXAS
By
Harvey Robinson, Interim City Manager