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HomeMy WebLinkAboutOCTOBER 23, 2018 REGULAR MEETING 8:30 AM DERRICK FORD FREEMAN,MAN OR £„,sy HARVEY ROBINSON THOMAS J.KINLANIII.MAYOR PRO TEM City of INTERIM CITY MANAGER COUNCIL MEMBERS: SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. -- CITY SECRETARY CAL J.JONES o 1"1 1�� 1l HAROLD DOUCET,SR. VAL TIZENO CHARLOTTE MOSES f` t'!s CITY ATTORNEY KAPRINA FRANK AG E N DA City Council Regular Meeting October 23, 2018 8:30 a.m . In compliance with the Americans With Disabilities Act, the City of Port Arthur will provide for reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 24 hours prior to the meeting. Please contact the City Secretary's Office, at (409) 983-8115. City Council Meeting City Hall Council Chamber City Of Port Arthur October 23, 2018 8:30 A.M. PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Duriso Or Designee II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers — None (1) John Beard Jr. Regarding Hurricane Harvey Recovery In The City Of Port Arthur B. Presentations (1) A Presentation By Finance Director Andrew Vasquez Regarding The Quarterly Investment Report (2) A Presentation By Planning Staff Regarding Disaster Recovery Housing Program AGENDA OCTOBER 23, 2018 III. PETITIONS & COMMUNICATIONS — CONTINUED C. Employee Recognition (1) Utilities Staff, Water Distribution Division: Willie Blanchette, Byron Lorder, Johnathan Hill, Joseph Marsh, and Trina Bendy D. Correspondence — None E. Discussion (1) A Discussion Regarding Filling Street Potholes (Requested By Councilmember Doucet) (2) A Discussion Regarding The Procurement Process With Cooperative Purchasing Programs (Requested By Councilmember Doucet) IV. PUBLIC HEARINGS — 9:00 A.M. (1) Notice Is Hereby Given Of A Public Hearing Of The City Council Of Port Arthur, Texas To Be Held Pursuant To Chapter 43 Of The Local Government Code In The City Council Chambers, City Hall, Fifth Floor, 444 4th Street At 9:00 0' Clock A.M., On Tuesday, October 23, 2018 To Review Plans For The Proposed Annexation Of The Property. It Being A 2.543 Acre Tract Or Parcel Of Land Situated In The B.B.B. & C.R.R. Survey, Abstract 92, Located At The Intersection Of State Highway 82 And Terminal Road. A Second Public Hearing Shall Be Held Tuesday, November 6, 2018 In The City Council Chambers, City Hall, Fifth Floor, 444 4th Street At 6:00 0' Clock P.M. All Persons Interested Will Be Given An Opportunity To Be Heard At Said Hearing V. UNFINISHED BUSINESS — NONE 2 AGENDA OCTOBER 23, 2018 VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Expense Reports — None B. Minutes October 8, 2018 Special Executive Meeting October 8, 2018 Regular Meeting October 16, 2018 Special Meeting C. Resolutions (1) P.R. No. 20485 — A Resolution Authorizing The Purchase Of The Verity Voting Equipment, Software And Implementation Support Services From Hart InterCivic Of Austin, Texas, Through The BuyBoard Cooperative Purchasing Program, For The Election Department In The Amount Of $285,653.00 Funding Available In Election Account Numbers 001-1013-513.92-00 And 001-1013- 513.54-00 (2) P.R. No. 20491 — A Resolution Authorizing The Purchase Of A 5,000 LB Forklift From Equipment Depot Of Beaumont, Texas Through Texas Buyboard Cooperative Purchasing Program For The Development Services Department, Equipment Services Division For A Total Amount Of $25,850.00 Funding Available In Equipment Replacement Fund Account No. 625-1801-531.92-01 3 AGENDA OCTOBER 23, 2018 VI. CONSENT AGENDA — CONTINUED (3) P.R. No. 20506 — A Resolution Authorizing The Second And Final 1- Year Renewal Of The Contract With Joey's Tractor Service Of Port Arthur, Texas And The City Of Port Arthur Section 4A Economic Development Corporation For Grass Cutting Services At The Spur 93 Business Park Not To Exceed $20,790.00 (Account Number 120- ` 1429-582.59-02) (4) P.R. No. 20507 — A Resolution Authorizing The Second And Final 1- Year Renewal Of The Contract Between The City Of Port Arthur Section 4A Economic Development Corporation And Affordable Lawn And Tractor Service Of Port Arthur, Texas For Grass Cutting Services At The Highway 73 Business Park In An Amount Not To Exceed $10,000.00 (Account Number 120-1429-582.59-02) (5) P.R. No. 20511 — A Resolution Authorizing The Renewal Of The Contract Between The City Of Port Arthur And Aquila Golf, Inc., For The Operation And Maintenance Of The Babe Didrickson Zaharias Memorial Golf Course (6) P.R. No. 20512 — A Resolution Authorizing The City Manager To Enter Into An Agreement With Whit's Grass Cutting Of Port Arthur, Texas For Grass Cutting Services At The Civic Center Department Buildings With A Projected Budgetary Impact Of $38,500.00 Per Year. Funding Available In Civic Center Account Number 001-1061- 518.31-00 (7) P.R. No. 20513 — A Resolution Authorizing The Purchase Of Two One Ton Pickup Trucks From Silsbee Ford Of Silsbee, Texas Through The GoodBuy Cooperative Purchasing Program For The Development Services Department, Equipment Services Division For A Total Amount Of $106,961.75, Funding Available In Equipment Replacement Fund Account No. 625-1801-531.93-01 (8) P.R. No. 20515 — A Resolution Authorizing The City Manager To Accept A Grant Agreement With The Texas Department Of Transportation (TXDOT) For Fiscal Year 2019 Regarding Port Arthur Transit's Operating Fund Assistance 4 • AGENDA OCTOBER 23, 2018 VI. CONSENT AGENDA — CONTINUED (9) P.R. No. 20516 — A Resolution Authorizing The Adoption Of A New Discounted Fare Pass For Port Arthur Transit Customers And An Effective Date (10) P.R. No. 20517 — A Resolution Authorizing The Purchase Of Twelve (12) Self Contained Breathing Apparatus (SCBA) From Casco Industries Of Houston, Texas, In The Amount Of $92,700.00; Funding Available In Capital Reserve Fund Account Number 625- 1801-522.92-00 (11) P.R. No. 20521 — A Resolution Updating And Affirming The Investment Policies Of The City Of Port Arthur For The 2018-2019 Fiscal Year (12) P.R. No. 20522 — A Resolution Authorizing The City Manager To Negotiate A Contract With Soutex Inc., Of Port Arthur, Texas For Engineering And Design Services For The Reconfiguration Of Port Arthur Transit's Propane Station. Funding Is Available In Account 401-1509-561.82-00 (13) P.R. No. 20523 — A Resolution Authorizing The Fire Department To Purchase Four (4) Triton Flat-Bottom Boats With Motors And Trailers From County Home And Outdoors Of Nederland, Texas, In The Amount Of $34,220.00 With Funds Awarded From The 2018 Rebuild Texas Fund And The Center For Disaster Philanthropy Program Grant; Funds Available In Account No. 107-1118-522.92- 00, Project# R18270 (14) P.R. No. 20525 — A Resolution Authorizing The Purchase Of Two (2) Replacement Blowers For The Water Utilities Department, Wastewater Treatment Division, With ACFM Inc., Of Houston, Texas, In The Projected Budgetary Impact Amount Of $53,196.00. Funds Are Available In Account Number 410-1256-532.42-00 (15) P.R. No. 20527 — A Resolution Ratifying Emergency Repairs To The Vehicle Inframe Overhaul Of There (3) Port Arthur Transit 35' Orion Vehicles With Performance Truck Of Beaumont, Texas, With A Projected Budgetary Impact Of $49,982.04. Funding Is Available In Account 401-1509-561.93-00 77GENDA OCTOBER 23, 2018 VI. CONSENT AGENDA — CONTINUED (16) P.R. No. 20535 — A Resolution Authorizing The Execution Of A Homebuyer's Written Agreement For The Down Payment Assistance And Closing Fees Associated With The Purchase Of 1118 6th Street, Port Arthur, Texas, Through The City's Homebuyer's Assistance Program (17) P.R. No. 20537 — A Resolution Authorizing The City Of Port Arthur To Participate In An Interlocal Agreement For Cooperative Purchasing With Choice Partners Of The Harris County Department Of Education (18) P.R. No. 20538 — A Resolution Authorizing The City Manager To Enter Into A Contract With SpawGlass Through Buyboard Cooperative Contract #520-16 EZLQC For Repair Of The Damaged Roof At The Operation Center In The Amount Of $41,141.00. Funding From Proceeds Received From Insurance, Account No. 147-2300-901.32-00, Project No. 082617 Emergency Management Fund (19) P.R. No. 20540 — A Resolution Authorizing The City Manager To Enter Into A Contract With PM Construction & Rehab, LLC DBA IPR South Central, LLC Of Pasadena, Texas, For The Replacement Of The 12" Sanitary Sewer Truck Main, Along With Associated Manholes And Tie-Ins On Jade Avenue Between 63'd Street And Hwy 365, With A Projected Budgetary Impact In The Amount Of $368,150.00; Funds Available In Water Utilities Department, Wastewater Conveyance Account Number 410-1255-532.33-00 (20) P.R. No. 20541 — A Resolution Authorizing The Purchase Of A Fusion Machine From Technology International Of Lake Mary, Florida For The Utilities Department That Will Be Used In The Replacement Of Sanitary Sewer Lines For The Total Amount Of $80,770.00; Funds Are Available In Utilities Account No. 625-1801- 532.92-01, Equipment 6 AGENDA OCTOBER 23, 2018 VI. CONSENT AGENDA — CONTINUED (21) P.R. No. 20543 — A Resolution Authorizing The City Manager To Enter Into A Contract With SpawGlass Construction Corp. Of Beaumont, Texas Through Buyboard Cooperative Contract #520-16 E1QC For The Replacement Of The Awning At The Water Service Center In The Amount Of $79,218.00. Funding Is Available From Proceeds Received From Insurance In Account No. 147-2300- 901.32-00, Project No. 082617 — Emergency Management Fund (22) P.R. No. 20544 — A Resolution As It Pertains To The Memorandum Of Understanding Between Motiva Enterprises LLC And The City of Port Arthur VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions — Non-Consent (1) P.R. No. 20492 — A Resolution Authorizing The City Manager To Execute An Industrial District Agreement With Golden Pass LNG Terminal LLC (2) P.R. No. 20505 — A Resolution Approving An Economic Incentive Contract & Loan Agreement Between Industrial Scaffolding, LLC And The City Of Port Arthur Section 4A Economic Development Corporation (3) P.R. No. 20514 — A Resolution Appointing And/Or Reappointing A Member Or Members To The Port Arthur Library Board (4) P.R. No. 20528 — A Resolution Appointing Or Reappointing A Member To The Planning And Zoning Commission (5) P.R. No. 20545 — A Resolution Appointing And/Or Reappointing A Member Or Members To The Golf Course Committee B. Ordinances — Non-Consent (1) P.O. No. 6734 — An Ordinance Adopting An Organizational Chart For The City Of Port Arthur AGENDA OCTOBER 23, 2018 VIII. *CLOSED MEETING (EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551.101 Of Chapter 551 (Open Meetings Law) Of The Texas Government Code [Formerly Article 6252-17, Section 2(a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: "A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551.071 — Litigation And/Or Legal Advice Section 551.072 — Land Section 551.073 — Negotiated Contracts For Prospective Gifts To The City Section 551.074 — Personnel Section 551.076 — Security Personnel Or Devices Section 551.087 — Deliberations Regarding Economic Development Incentives Closed Meeting: (1) Section 551.071 Government Code — To Receive Legal Advice And Consultation With The City Attorney Related To Potential Claims And Outstanding Contractual Obligations Of The City (2) Section 551.072 Government Code — To Discuss The Value Of The Land Located At 649 Stadium Road (Felix And Milton Barker Community Center) (3) Section 551.072 Government Code — To Discuss The Value Of The Land Located In The City's Extraterritorial Jurisdiction (ETJ) (4) Section 551.087 Government Code — To Discuss Incentives For Commercial, Residential, And/Or Industrial Business Prospects (Industrial Scaffolding, LLC) (5) Section 551.087 Government Code — To Discuss Economic Development Incentives In The Industrial District/ETJ *The Items In Executive Session May Be Discussed And Acted On In Open Session •8 AGENDA OCTOBER 23, 2018 IX. WORKSHOP (1) A Discussion Regarding Ambulance Service In The City Of Port Arthur As Delineated In Chapter 114 Of The Code Of Ordinances X. ADJOURNMENT OF MEETING ************************************************************ NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On October 24, 2018. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law ************************************************************ 9 RULES OF DECORUM - PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records,state that subject he wishes to discuss,state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council, shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language; yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning. All persons shall at the request of the Presiding Officer, be silent. Removal. If, after receiving a warning from the Presiding Officer, a person persists in disturbing the meeting,such Officer may order him to remove himself from the meeting. If he does not remove himself, the Presiding Officer may order the Sergeant-at-arms to remove him_ Resisting Removal.Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce.Any Councilmember may move to require the Presiding Officer to enforce this division,and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items(1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes."Specific Agenda Items"are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council.