HomeMy WebLinkAboutPR 20491: PURCHASE OF BAOLI FORKLIFT City o/' UPI 1"!11 11 Y www.Po rtArt h u rTx.gov INTEROFFICE MEMORANDUM Date: October 12, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Kevin Christopher, Equipment Maintenance Manager RE: P. R. 20491, Purchase of Baoli Forklift Introduction: The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution No. 20491, authorizing the purchase of one (1) Baoli Forklift from Equipment Depot of Beaumont, Texas, through the BuyBoard Purchasing Program, for use in the Equipment Services Division, in the amount of$25,800. Background: The new Forklift will replace Equipment#559, a 1981 Clark Forklift that was transferred from the Water Department-Purification Division. The Forklift will be utilized in daily operations in Equipment Services Garage and Tire Shop. Budget Impact: The equipment has a cooperative purchasing price of$25,800 from Silsbee Ford through BuyBoard Purchasing Program and paid from Account Number 625-1801-531.92-01. The City Council approved replacement in the current fiscal year. Recommendation: It is recommended that City Council approve Proposed Resolution No. 20491 as discussed and outline above. "Remember, we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur.Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No . 20491 10/23/2018 kc RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 5 , 000 LB FORKLIFT FROM EQUIPMENT DEPOT OF BEAUMONT, TEXAS THROUGH TEXAS BUYBOARD COOPERATIVE PURCHASING PROGRAM FOR THE DEVELOPMENT SERVICES DEPARTMENT, EQUIPMENT SERVICES DIVISION FOR A TOTAL AMOUNT OF $25 , 850 . 00 FUNDING AVAILABLE IN EQUIPMENT REPLACEMENT FUND ACCOUNT NO. 625- 1801-531 . 92-01 WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas BuyBoard, as an alternative to formal bid process; and WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Texas BuyBoard Cooperative Purchasing Program; and WHEREAS, pursuant to Ordinance No. 18-50, the City Council approved and adopted fiscal year 2019 budget that included the purchase of one (1) Forklift for Equipment Services; and WHEREAS, this Forklift will replace Equipment #559, a 1981 Clark Forklift transferred to Equipment Services Division from Water Purification in 2013 after thirty-seven (37) years in the City' s fleet; and WHEREAS, this equipment is critical to the proper functioning and operation of the City' s fleet operations (moving heavy equipment and unloading material/supplies) and without this critical equipment, the City' s fleet maintenance operation would be unable to perform daily, routine functions; and WHEREAS, a copy of the BuyBoard Purchasing Cooperative contract pricing worksheet for this vehicle is attached hereto as Exhibit "A"; and WHEREAS, funds were budgeted and available for this purchase in account number 625-1801-531 . 92-01 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That Equipment Services request the City Council hereby authorizes the purchase of the Baoli KBG25 Pneumatic Industrial Forklift shown, in Exhibit "A" attached hereto, to Equipment Depot of Beaumont, Texas, through BuyBoard Contract No. 515-16, for a total amount of $25, 850 . 00 . Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED, AND APPROVED, this day of 2018 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES : Mayor: Councilmembers: NOES: Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: . ,, 0.4 Ae44 pr 0-(-- i/. Tizep Cit Attorf-y APPROVED FOR ADMINISTRATION: Harvey Robinson Interim City Manager Ronald "Ron" Burton, Director of Development Services/ Asst . City Manager APPROVE AS T AVAIABILITY OF FUNDS: M V Andrew Vasquez Director of Finance Clif-on Williams, CPPB Purchasing Manager P.R. No.20491 10/23/2018 kc Exhibit "A" , . EquIPMEIVT `�„4,:,„,,,s, FORKLIFTS & AERIAL LIFTS SALES & RENTAL I SERVICE & PARTS BuyBoard Member. BuyBoard Contract No. 515-16 To: City of Port Arthur Ship To: City of Port Arthur P. 0. Box 1089 Will Advise Port Arthur, TX 77641 Attention: Kevin Christopher Reference: Request to Quote Date: 09/20/2018 Quotation: BEKK 00246-092018-kfk Prepared By: Kacy Kovac FOB: Delivered We would like to thank you for the opportunity to quote on your Material Handling Equipment requirements. We propose to furnish the equipment, parts or service described herein, in accordance with the specifications, terms and conditions outlined. We are pleased to offer the following: One (1) Brand New Baoli Model KBG25, LPG - 5,000 lb. Base Capacity, Class V— I.C. Pneumatic-Tire Industrial Forklift Including: Er Illi ,: , , ,,,,1 .... k ' i-,4 �i ,,,,., - .\I:, '� , . , : WI - E . ,f `. t ' ' 1 BEKK 00246'Por!er's Carpet Inc EQDepot.eom 888.EQDepot As One of the Nation's Largest Providers of Material Handling Equipment Sales, Service and Rentals,We Help Our Customers GET THE JOB DONE Every Day by Providing Unique Solutions and Outstanding Customer Service. EU1PMENT "'''�•7�a•, ►,; FORKLIFTS & AERIAL LIFTS I SALES&RENTAL I SERVICE & PARTS BuyBoard Member. BuyBoard Contract No. 515-16 Standard Equipment Solid Pneumatic Drive and Steer Tires High-Visibility Triplex Mast 6 Deg Forward, 6 Deg Backwards Tilt 83" High Overhead Guard Left and Right External Rear View Mirrors Entry Grip OHG Left Tilting Adjustable Steering Column 3-Individual Hydraulic Control Levers 3rd Function Valve 3rd Function Reeving Triple Mast Fully Suspended Operator Cell All-In-One Control Box for Onboard Diagnostics LED Twin Spotlights Forward - OHG Mounted Back-Up Alarm and Strobe Light Engine Nissan K25 w/IMPCO Multi-point Fuel Injection LPG System Mast Triple CH 89.8" LIFT 189.0" FL 65.0" Tilt Restriction 6 Deg Forward / 6 Deg Back Carriage 40.9" Wide 4-Roller Class II Carriage Sideshift 40.9" Wide Class II Hang-on Sideshifter Forks Hook Type Class II Length 42" Width 4" Thick 1.5" Hydraulic Reeving 3rd Function Reeving Hydraulic Auxiliary Valve 3rd Function Valve with 3rd Function Reeving Hydraulic Levers 3 Individual Mechanical Levers Load Backrest Class II - 40.9" Wide x 39.5" High Drive Tires Soft-Solid (Puncture-Proof) Pneumatic 28 x 9-15 Steer Tires Soft-Solid (Puncture-Proof) Pneumatic 6.5 x 10 Overhead Guard 83" Standard OHG Front Work Lights LED Twin Spotlights - OHG Mounted Combination Lights Brake and Turn Signal Lights Seat Full Suspension Comfort Seat - Vinyl - Black Seat Belt Paint Color Baoli Blue Operating Instructions and Markings Finish and Marking English Warranty Standard (2 Years / 4,000 Hours) Other Baoli Equipment Included: Mounting Bracket for LP Gas Bottle 33.5 lb. LPG Tank (Filled) Amber Warning Light Backup Alarm Entry Grip OHG (Left) n } 2 p 71 BEKK00246/PortersCazpetInc EQDepot■Cor 888■EQDepot As One of the Nation's Largest Providers of Material Handling Equipment Sales,Service and Rentals,We Help Our Customers GET THE JOB DONE Every Day by Providing Unique Solutions and Outstanding Customer Service. EUIPMEAIT " "��I :T�►�,n, FORKLIFTS & AERIAL LIFTS I SALES& RENTAL I SERVICE& PARTS BuyBoard Member. BuyBoard Contract No. 515-16 Rear View Mirrors - External (Left and Right) Tilt Steering Column Price: (F.O.B. Delivered) plus applicable tax $ 25,850.00 Prices, Payments, Interest: Applicable taxes are not included. Payment terms are NET 10 DAYS. All overdue amounts bear a finance charge of 1 1/2%per month. Delivery: In Stock subject to prior sale Please feel free to contact me directly anytime should you have questions regarding this proposal. Thank you for your time and consideration on this project. ACCEPTED BY SELLER ACCEPTED BY BUYER NAME TITLE COMPANY NAME: City of Port Arthur (This quotation shall become a contract only upon signature by the Sales BY: Manager at Equipment Depot's business offices.) TITLE: SIGNATURE OF AUTHORIZED OFFICER OR REPRESENTATIVE REQUIRED) QUOTATION SUBMITTED BY: Kacy F. Kovac, Territory Manager, 2040 West Cardinal Drive, Beaumont, Texas 77705, 409-842-0575 (Office), 409-454-8894 (Cell), kacy.kovac@eqdepot.com • 8a01/ A Member of KION Group n 3 }p BEKK00246Porter'sCarpet Inc EQOepot.com 888•E Depot As One of the Nation's Largest Providers of Material Handling Equipment Sales, Service and Rentals,We Help Our Customers GET THE JOB DONE Every Day by Providing Unique Solutions and Outstanding Customer Service.