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Home My WebLink AboutPR 20513: REPLACEMENT OF MECHANIC TRUCKS #1200 AND #1207 . ", City of \ urs rth — u Teras www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 23, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Kevin Christopher, Equipment Maintenance Manager RE: P. R. 20513, Replacement of Mechanic Trucks #1200 and #1207 Introduction: The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution 20513, authorizing the purchase of one (1) Ford F-350 Extended Cab Pickup and one (1) Ford F-450 Super Duty Pickup for the Equipment Services Division from Silsbee Ford, through the GoodBuy Purchasing Program,in the total amount of$106,961.75. Background: Trucks #1200 and #1207, both 1996 F-250's, were auctioned in 2016 and not replaced. The trucks were utilized for heavy equipment and road repairs. Budget Impact: The new trucks have a cooperative purchasing price of$106,961.75 from Silsbee Ford through GoodBuy Purchasing Cooperative and will be paid out of Account Number 625-1801-531.93- 01. The City Council approved replacement in the current fiscal year. Recommendation: It is recommended that City Council approve Proposed Resolution 20513 to purchase replacement trucks as outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No . 20513 10/23/2018 kc RESOLUTION NO . A RESOLUTION AUTHORIZING THE PURCHASE OF TWO ONE TON PICKUP TRUCKS FROM SILSBEE FORD OF SILSBEE, TEXAS THROUGH THE GOODBUY COOPERATIVE PURCHASING PROGRAM FOR THE DEVELOPMENT SERVICES DEPARTMENT, EQUIPMENT SERVICES DIVISION FOR A TOTAL AMOUNT OF $106 , 961 . 75 , FUNDING AVAILABLE IN EQUIPMENT REPLACEMENT FUND ACCOUNT NO. 625- 1801-531 . 93-01 . WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as GoodBuy Purchasing Cooperative of the Education Service Center, Region 2, as an alternative to the formal bid process; and WHEREAS, pursuant to Resolution No. 18-180, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with GoodBuy Purchasing Cooperative of the Education Service Center, Region 2; and WHEREAS, pursuant to Ordinance No. 18-50, the City Council approved and adopted 2018-2019 budget that included the purchase of a one (1) and one-half ton F-450 equipped with a crane, boom and compressor; and a one ( 1) ton F-350 with a chest tool box and receiver hitch; and WHEREAS, the trucks will replace Units #1200 and #1207, both 1996 F-250, auctioned in 2016 that have not been replaced; and WHEREAS, a copy of the GoodBuy Purchasing Cooperative contract pricing worksheet for this vehicle is attached hereto as Exhibit "A"; and WHEREAS, funds were budgeted and available for this purchase in account number 625-1801-517 . 93-01 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2. The City Council hereby authorizes the purchase one (1) Ford F-350 and one (1) Ford F-450 Pickup trucks from Silsbee Ford of Silsbee, Texas, through GoodBuy Purchasing Cooperative contract, for a total amount of $106, 961 . 75, attached hereto as Exhibit "A" . Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED, AND APPROVED, this day of 2018 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote : AYES: Mayor: - Councilmembers : NOES : • Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: A 6f4. ifif T zeno City At orney APPROVED FOR ADMINISTRATION: Harvey Robinson Interim City Manager Ronald "Ron" Burton, Director of Development Services/ Asst. City Manager APPROViD AS T VAIABILITY OF FUNDS: j1/4- Andrew Vasque Director of Finance 1 6114‘it/A.444/4. Clifton Williams, CPPB Purchasing Manager P.R. No.20513 10/23/2018 kc Exhibit "A" dbu 1' ffl!Iif f'111!t PRODUCT PRICING SUMMARY GOODBUY 18-18 8F000 VEHICLES VENDOR—Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656 End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE Contact: KEVIN Phone: 409-880-9191 Email: Email: gangelle.cowboyfleet@gmail.com Product Description: 2019 F-250 REG.CAB Date: September 21,2018 Bid Item: A. Base Price: $ 21.962.00 R. Factory Options (ode Options Bid l'rice Code Options Bid Price F4G UPGRADE $ 9,952.00 EXT WHITE POWER WINDOWS/LOCKS $ 915.00 40/20/40 VINYL SEATS AIR 6.8L V-10 GAS Total of B. Published Options: $ 10,867.00 Published Option Discount(5%) $ (45.75) C. Additional Options'not to exceed 25%' 5= 106.3 % Options Bid Price Options Bid Price 9 FT.KNAPHEIDE#6108D54 SERVICE BODY $ 34,895.00 AUTO CRANE EHC-3 3200LB CRANE 15FT. BOOM,HONDA GAS AIR COMPRESSOR W/HOSE MILLER NT 250 ELECT WELDER,RECIEVER HITCH Total of C. Unpublished Options: $ 34,895.00 D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ _ E. Lot Insurance(for in-stock and/or equipped vehicles): 5 _ F. Contract Price Adjustment: 5 _ G. Additional Delivery Charge: 50 miles S 87.50 H. Subtotal: $ 67,765.75 I. Quantity Ordered I x K= $ 67,765.75 J. Trade in: S - K. GOODBUY Administrative Fee($300 per purchase order) S 300.00 L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE S 68,065.75 dbu f l III ! I IN 1 PRODUCT PRICING SUMMARY GOODBUY 18-18 8F000 VEHICLES VENDOR--Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656 End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE Contact: KEVIN Phone: 409-880-9191 Email: Email: gangelle cowboyfleet(U7gmaiI.com Product Description: 2019 FORD F-250 REG CAB Date: October 3,2018 A. Bid Item: A.Base Price: $ 21,962.00 B. Factory Options Code Options Bid Price Code Options Bid Price F3G F-350 CAB/CHASS. DRW 60CA $ 3,495.00 POWER WINDOWS/LOCKS $ 915.00 110V/400W OUTLET $ 175.00 SPARE TIRE/WHEEL $ 350.00 BRAKE CONTROLLER $ 270.00 AN/FM/MPS/SYNC(BLUE TOOTH) $ 550.00 RR CAMERA $ 415.00 CRUISE $ 250.00 LIMITED SLIP REAR END $ 385.00 AIR Total of B.Published Options: $ 6,805.00 Published Option Discount(5%) $ (165.50) C. Additional Options [not to exceed 25%I $= 34.4 % Options Bid Price Options Bid Price RKI L6ODW-94 $ 9,557.00 RECIEVER HITCH&7 PIN $ 350.00 Total of C.Unpublished Options: S 9,907.00 D. Floor Plan Interest(for in-stock and/or equipped vehicles): S _ E. Lot Insurance(for in-stock and/or equipped vehicles): $ - F. Contract Price Adjustment: $ - G. Additional Delivery Charge: 50 miles $ 87.50 H. Subtotal: $ 38,596.00 I. Quantity Ordered I x K= $ 38,596.00 J. Trade in: $ - K. GOODBUY Administrative Fee($300 per purchase order) $ 300.00 L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $ 38,896.00