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INTEROFFICE MEMORANDUM
Date: October 16, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Clifton Williams, Purchasing Manager
RE: P.R. 20538—Repair of Operation Center Roof
Introduction:
Staff is requesting City Council approval of P.R. No. 20538 requesting the Council authorize the Repair of the
Operation Center Roof by SpawGlass, of Beaumont,.TX through BuyBoard Cooperative Contract #520-
16EZ1QC in the amount of$41,141.
Background:
The Operation Center roof is in need of serious repairs, due to the extensive damage over the years. It was
suggested that the roof needed to be replaced. The Operation Center is currently being renovated. Due to
the large amount of rain, the City of Port Arthur has been receiving, a lot of water has been leaking through
the roof affecting the renovation. The City needs to move quickly to rectify this problem. We received
quotes from cooperative program firm so we could address the concern to replace the roof or repair the roof
quickly. The City received quotes ranging from $222,485 to $615,771.03 to replace the roof. We received
two quotes to repair the roof stated below. We believe these repairs will rectify the issues and the roof will
be viable for 4 to 6 years giving the City time to address replacing the roof.
Company Cooperative Program Quote
SpawGlass BuyBoard $41,141
RoofConnect National IPA $43,810
Budget Impact:
Payment will be provided by funds received from insurance. (Account No. 147-2300-901.32-00, Project No.
082617) Emergency Management Fund.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 x Port Arthur,Texas 77641-1089 x 409.983.8182 x FAX 409.983.8294
Recommendation:
Staff is requesting City Council approval of P.R. No. 20538 requesting the Council authorize the Repair of the
Operation Center Roof by SpawGlass, of Beaumont, TX through BuyBoard Cooperative Contract #520-
16EZ1QC in the amount of$41,141.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 x Port Arthur,Texas 77641-1089 * 409.983.8182 x FAX 409.983.8294
P.R. No. 20538
10/16/2018 CEWJ
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH SPAWGLASS THROUGH
BUYBOARD COOPERATIVE CONTRACT #520-16 EZ1QC FOR
REPAIR OF THE DAMAGED ROOF AT THE OPERATION
CENTER IN THE AMOUNT OF $41,141. FUNDING FROM
PROCEEDS RECEIVED FROM INSURANCE, ACCOUNT NO.
147-2300-901.32-00, PROJECT NO. 082617) EMERGENCY
MANAGEMENT FUND
WHEREAS, The City of Port Arthur sustained substantial damages to Operation Center
roof; and,
WHEREAS, it is deemed in the best interest of the City of Port Arthur to address the
concerns of the roof; and,
WHEREAS, SpawGlass has a cooperative contract with BuyBoard; and
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as BuyBoard, a
purchasing cooperative, as an alternative to a formal bid process; and,
WHEREAS, per Resolution No. 02-341, the City entered into an interlocal agreement
for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard");
and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the City Manager to enter into a
contract with SpawGlass through BuyBoard Contract No. 520-16 ez1QC for the repair of the
Operation Center roof in the amount of $41,141.00, a copy of the estimate/quote is attached
hereto as Exhibit"A".
Section 3. That, a copy of this caption be spread upon the Minutes of the City
Council.
P.R. No. 20538
10/16/2018 CEWJ
Page 2 of 2
READ, ADOPTED AND APPROVED on this day of October A.D., 2018,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor: ,
Councilmembers: ,
NOES: .
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED TO FORM: /
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Val T. :, o
City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson Armando Gutierrez
InteriCity Manager Director of Public Works v,......„,
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Andr w asquez Clifto Williams, CPPB
Director of Finance Purchasing Manager
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EXHIBIT "A"
1
ipawG1ass Building Services
SpawGlass Building Services
350 Pine Street, Ste. 310- Beaumont,Texas 77701 -Phone(409) 681-4547
Answering Service-877-206-0944
Proposal
BuyBoard Contract If 520-16 ez1QC
October 11, 2018
Clifton Williams
City of Port Arthur
102 H.O. Mills Blvd.
Port Arthur Texas 77640
Re: Repair low roof area of Operations Building
SpawGlass Job No.:
Address of Service: 102 H.O. Mills Blvd.
Dear Mr. Williams,
SpawGlass Construction Corp. is pleased to offer our proposal to perform the scope as described in the following inclusions:
I. INCLUSIONS
We have estimated:
1) Reseal around all pipes,vent curbs and pitch pans as needed
2) Reseal around perimeter with cold flashing cement and fiberglass reinforcement
3) Install wood blocking under existing pipes
4) Install cover over rusted and holding water sections of duct.
5) All labor,supervision,insurance,permit and dumpsters
6) Clean all scope related trash and dipose of in SpawGlass furnished dumpsters
Cost of Service $ 21,101.00
Sales Tax(8.25%) TAX EXEMPT
Total Cost of Service $ 21,101.00
*High Hoot(add) $ 20,040.00
II. EXCLUSIONS TOTAL 41,141.00
1) Any additional areas needing repair
2) State tax/Bonding/ Permit Cost
3) Lighting/New electrical outlets conduits or wiring
4) Architectural or standard doors/hardware
5) Painting
6) Anything not specifically listed in the inclusions above is specifically excluded.
III. Notes
'o add high roof(area over garage bays) an additonal $20.040.00 wil need to be added to the amount listed above
Any work performed outside of this scope of work is to be considered a change order and paid in addition to the stated contract amount.This
offer is subject to arrangements being made, which are satisfactory to Contractor, for payment of the contract sum and security thereof.
Note:This proposal is valid for thirty(30)days only.
10/11/2018
Josh Baker Date Harvey Robinson Date
SpawGlass Construction Corp. Interim City Manager