HomeMy WebLinkAboutPR 20543: REPLACE AWNING AT THE WATER SERVICE CENTER ADMIN BUILDING i
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INTEROFFICE MEMORANDUM
Date: October 16, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Clifton Williams, Purchasing Manager
RE: P.R. 20543 - Replace Awning at the Water Service Center Admin Building
Introduction:
Staff is requesting City Council approval of P.R. No. 20543 requesting the Council authorize
the Replacement of Awning at the Water Service Center by SpawGlass, of Beaumont, TX
through BuyBoard Cooperative Contract#520-16EZ1QC in the amount of$79,218.
Background:
The Water Service Center is currently undergoing renovations due to Hurricane Harvey.
During the roof replacement, the City requested the contractor remove the collapsed awning
hanging from the side facing Hwy 73. It was discovered during an inspection by the building
official that the awning was poorly constructed and did not meet code or windstorm
requirements. It was his recommendation that it be removed and brought into compliance. Due
to exposure from the elements that this causes the newly renovated building, it is
recommended we proceed expeditiously.
NOTE: This roof damage was not hurricane related.
Budget Impact:
Payment will be provided by funds received from insurance. (Account No. 147-2300-901.32-
00, Project No. 082617) Emergency Management Fund.
Recommendation:
Staff is requesting City Council approval of P.R. No. 20543 requesting the Council authorize
the Replacement of Awning at the Water Service Center by SpawGlass, of Beaumont, TX
through BuyBoard Cooperative Contract#520-16EZ1QC in the amount of$79,218.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R. No. 20543
10/16/2018 CEW
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH SPAWGLASS CONSTRUCTION CORP. OF
BEAUMONT, TEXAS THROUGH BUYBOARD COOPERATIVE
CONTRACT #520-16 EZ1QC FOR THE REPLACEMENT OF THE
AWNING AT THE WATER SERVICE CENTER IN THE AMOUNT OF
$79,218.00. FUNDING IS AVAILABLE FROM PROCEEDS RECEIVED
FROM INSURANCE IN ACCOUNT NO. 147-2300-901.32-00, PROJECT
NO. 082617-EMERGENCY MANAGEMENT FUND.
WHEREAS, the Water Service Center awning collapsed on the side facing Highway 73;
and
WHEREAS, the awning was evaluated and determined that it was poorly constructed
and did not meet any code or windstorm requirements; and
WHEREAS, after the collapse, it was recommended by the City staff that the entire
awning be replaced; and
WHEREAS, on September 5, 2018, the City received a proposal from SpawGlass
Construction Corp. of Beaumont, Texas through BuyBoard Cooperative Purchasing Program for
the replacement of said awing; and
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs, such as BuyBoard, a
purchasing cooperative, as an alternative to a formal bid process; and
WHEREAS, per Resolution No. 02-341, the City entered into an interlocal agreement
for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard").
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That,the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorized the City Manager to enter into a
contract with SpawGlass Construction Corp. of Beaumont, Texas pursuant to BuyBoard
Cooperative Purchasing Contract No. 520-16 EZ1QC, in the total amount of $79,218.00 as
delineated in Exhibit"A".
Section 3. That, a copy of this caption be spread upon the Minutes of the City
Council
P.R. No. 20543
10/16/2018 CEW
Page 2 of 2
READ, ADOPTED AND APPROVED on this day of October A.D., 2018,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor: ,
Councilmembers: ,
NOES: .
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
AI: •/./ .4 e 4.f il of
V Jr/zen•
City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson Hani Tohme
Interim City Manager Director of Utility Operations
A^CAVN/ U. /2/41.44:—.
Andre asquez Clifton Williams, CPPB
Director of Finance Purchasing Manager
P.R. No. 20543
10/16/2018 CEW
EXHIBIT "A"
ISiass Building Services
SpawGlass Building Services
350 Pine Street, Ste. 310- Beaumont,Texas 77701 - Phone(409) 681-4547
Answering Service-877-206-0944
Proposal
BuyBoard# 520-16 ez1QC
September 5, 2018
Clifton Williams
City of Port Arthur
444 4th St.
Port Arthur Texas 77640
Re: Installation of awning system to match previous layout/ engineered shop drawing details with cold formed metal
framing (galvanized)and coated R-Panels (color tbd).Installation of(3)can lights total.
SpawGlass Job No.:
Address of Service: 111 H.O.Mills Blvd
Dear Mr. Williams,
SpawGlass Construction Corp. is pleased to offer our proposal to perform the scope as described in the following inclusions:
I. INCLUSIONS
We have estimated:
1) Provide engineered shop drawings for new cold formed metal framing
2) Furnish and Install cold formed metal framing per approved shop drawings
3) Furnish and Install R- Panels (color tbd)to match previous layout of awning system
4) Install (3)new can lights, (1)above each entry as opposed to previous layout
7) All labor,equipment,supervision,insurance,permit and dumpsters
8) Clean all scope related trash and dispose of in SpawGlass furnished dumpsters
Cost of Service $ 79,218.00
Sales Tax(8.25%) TAX EXEMPT
Total Cost of Service $ 79,218.00
II. EXCLUSIONS
1) Any additional areas needing repair
2) tax
3) Bonding/ Permit Cost
4) Gutters/downspouts/exterior insulation
5) Masonry work, CMU block/fluid applied water proofing
6) New electrical,lighting beyond quanitity listed above
7) Any Fire Alarm work
8) Additonal work requested during permit review/city inspection (if any)
9) Anything not specifically listed in the inclusions above is specifically excluded.
III. OWNER-SUPPLIED
Any work performed outside of this scope of work is to be considered a change order and paid in addition to the stated contract
amount.This offer is subject to arrangements being made,which are satisfactory to Contractor,for payment of the contract sum and
security thereof.
Note: This proposal is valid for thirty(30)days only.
9/SL18
Josh Baker Date Harvey Robinson
Date
SpawGlass Construction Corp.
Interim City Manager