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HomeMy WebLinkAboutOCTOBER 30, 2018 REGULAR MEETING 4:00 PM DERRICK FORD FREEMAN,MAYOR J HARVEY ROBINSON THOMAS J.KINLAW III,MAYOR PRO TEM City of -.4," A INTERIM CITY MANAGER COUNCIL MEMBERS: dr& SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. CITY SECRETARY' CAL J.JONES ort rthur HAROLD DOUCET,SR. VAL TIZENO CHARLOTTE MOSES c1a1" CITY ATTORNEY KAPRINA FRANK AG EN DA City Council Special Meeting October 30, 2018 4:00 p. m . In compliance with the Americans With Disabilities Act, the City of Port Arthur will provide for reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 24 hours prior to the meeting. Please contact the City Secretary's Office, at (409) 983-8115. City Council Special Meeting City Hall Council Chamber City Of Port Arthur October 30, 2018 4:00 PM PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tern Kinlaw, III Councilmember Scott, Jr. Councilmember Jones Councilmember Doucet, Sr. Councilmember Moses Councilmember Frank Interim City Manager Robinson City Secretary Bellard, TRMC City Attorney Tizeno Police Chief Duriso Or Designee II. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Resolutions — Consent (1) P.R. No. 20549 — A Resolution Authorizing The City Manager To Execute The Third Amendment To The Water Service Agreement Between Sabine Pass Liquefaction, LLC And The City Of Port Arthur 1 AGENDA OCTOBER 30, 2018 II. CONSENT AGENDA — CONTINUED (2) P.R. No. 20352 — A Resolution Authorizing The City Manager To Execute Change Order #2 And Final To The Contract Between The City Of Port Arthur And Landmark Structures I, LP Of Fort Worth, Texas For The Terminal Road Elevated Storage Tank And Pump • Station Project, Extending The Duration Of The Project With A Time Extension Of 208 Days Due To Weather Delays, Project Time Suspension, And Material Delivery Delays, For A New Completion Date Of September 4, 2018, And Accounting For A $274,953.00 Reduction In The Contract Amount, Bringing The Contract Total To $7,417,047.00; Account No. 429-1258-532.59-00; Project No. R16065 (3) P.R. No. 20442 — A Resolution Authorizing The City Manager To Accept Funding From The 2018 State Homeland Security Program- Law Enforcement Terrorism Prevention Program (SHSP-LETPP) Grant Award In The Amount Of $77,717.16 With No Cash Match Required (4) P.R. No. 20478 — A Resolution Authorizing The City Manager To Execute Change Order No. 1 And Final To The Contract Between The City Of Port Arthur And Allco, LLC, Of Beaumont, Texas, For The Phase II Surface Water Treatment Plant Improvements Project, Decreasing The Contract Amount By $766,868.17, To A New Contract Total $22,981,080.83, And Increasing The Contract Time By 491 Calendar Days (5) P.R. No. 20479 — A Resolution Authorizing Acceptance Of The Engineer's Certificate Of Completion, Contractor's Certificate Of Guarantee, Contractor's Certificate And Release, And Authorizing The City Manager To Execute The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas, And Approval Of Final Payment To Allco, LLC In The Amount Of $574,527.02 (Retainage); Funded In Account No. 429-0000-205-00-00, Project No. WSI009 AGENDA OCTOBER 30, 2018 II. CONSENT AGENDA — CONTINUED (6) P.R. No. 20480 — A Resolution Authorizing Acceptance Of The Engineer's Certificate Of Completion, Contractor's Certificate And Release And Contractor's Certificate Of Guarantee For Construction Of The Terminal Road Elevated Storage Tank And Pump Station Project, And Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas, And Approval Of Final Payment To Landmark Structures, I,L.P., In The Amount Of $57,386.65 From Account No. 429-1258-532.59-00, Project No. R16065, And Release Of The Retainage In The Amount Of $370,852.35 From Account No. 429-0000-205.00-00, Project No. WSI009 (7) P.R. No. 20493 — A Resolution Ratifying The Industrial District Agreement With Golden Pass LNG Terminal LLC, Exclusively For The Expansion Of Its Existing Facility For The Construction Of A New Project (8) P.R. No. 20548 — A Resolution Awarding Contracts To AAR, Inc., In The Amount Of $193,800.00; Inland Environments, LTD. In The Amount Of $40,343.00; And Lark Group, Inc., In The Amount Of $12,500.00; And Authorizing The Execution Of Contracts For Asbestos/Lead Abatement And Demolition Of Six (6) Dangerous Commercial Properties Located Throughout The City, To Be Charged To Account No. 145-1201-532.59-00, Project# I22WP ($237,580.21) And Account No. 001-1052-517.59-00 (General Fund-Other Contractual Service - $9,062.79) (9) P.R. No. 20550 — A Resolution Rescinding Resolution No. 18-244 In Its Entirety Which Authorized The City To Advertise For Bids For The Sale Of Two Grapple Trash Trucks (10) P.R. No. 20551 — A Resolution Rejecting All Request For Qualifications For Disaster Assistance Program Administration, Bid No. P18-105 AGENDA OCTOBER 30, 2018 III. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Ordinances — Non-Consent (1) P.O. No. 6735 — An Ordinance Authorizing The Sale Of Three (3) 20 Yard Grapple Trash Trucks By A Public Online Auction Through Rene Bates Auctioneers, Inc. (2) P.O. No. 6736 — An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2018 And Ending September 30, 2019 By $127,200.00 For The General Fund And By $127,200.00 For The Disaster Recovery Housing Center Fund IV. ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On October 31, 2018. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law *************************************************** 4 RULES OF DECORUM - PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2. Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records, state that subject he wishes to discuss,state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council, shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting. 4. Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited No persons will be allowed to address the City Council by making campaign speeches for or against arty candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election. 6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning. All persons shall at the request of the Presiding Officer, be silent. Removal. If, after receiving a warning from the Presiding Officer, a person persists in disturbing the meeting,such Officer may order him to remove himself from the meeting. If he does not remove himself, the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal.Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce. Any Councilmember may move to require the Presiding Officer to enforce this division, and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items(1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes. "Specific Agenda Items"are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council.