HomeMy WebLinkAboutPR 20551: REJECTING REQUEST FOR QUALIFICATIONS FOR DISASTER ASSISTANCE PROGRAM ADMINISTRATION City of 41%/
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INTEROFFICE MEMORANDUM
Date: October 24, 2018
To: The Honorable Mayor and City Council
Through: Harvey L. Robinson, Interim City Manager
From: Ronald R. Burton, Assistant City Manager/Director of Development Services
RE: P.R. NO. 20551 —Rejecting Request for Qualifications for Disaster Assistance
Program Administration
Introduction:
It is being requested that City Council approve P.R. NO. 20551, rejecting all Request for
Qualifications for Disaster Assistance Program Administration, Bid No. P18-105.
Background:
The Request for Qualifications was advertised in the Port Arthur News on September 14, 2018
and September 21, 2018, and two (2) proposals were received. The proposals were not opened,
as Staff identified that the specifications associated with the Scope-of-Work was incomplete and
needed to be revised to include requirements needed to administer programs associated with the:
• Texas General Land Office (GLO) Community Development Block Grant — Disaster
Recovery (CDBG-DR) and Community Development&Revitalization Funding; and,
• Texas Department of Housing and Community Affairs (TDHCA) HOME Disaster
Funding.
The need for this service is currently being re-evaluated by Staff. If it is determined that the
need still exists, the scope-of-work will be revised and re-advertised in the Port Arthur News at a
later date.
Budget Impact:
None
Recommendation:
It is being requested that City Council approve P.R. NO. 20551, rejecting all Request for
Qualifications for Disaster Assistance Program Administration, Bid No. P18-105.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 • Port Arthur.Texas 77641-1089• (409)983-8135 • (409)983-8137
P.R.NO.20511
10/24/2018 pdl
Page 1 of 3
RESOLUTION NO.
A RESOLUTION REJECTING ALL REQUEST FOR QUALIFICATIONS
FOR DISASTER ASSISTANCE PROGRAM ADMINISTRATION, BID NO.
P18-105
WHEREAS, the Purchasing Department advertised in the Port Arthur News on the 14th
day of September 2018 and the 21st day of September 2018, for Request for Qualifications and
received two (2) bid proposals as shown in the attached Exhibit "A" for qualified Administrative
Service Providers for consultation and administration of Hurricane Harvey Disaster federal,
state, and other funding awarded to the City of Port Arthur, Texas; and,
WHEREAS, after review of the Request for Qualification bid package, the City has
determined that it is necessary to reject all proposals because program requirements for Texas
General Land Office (GLO) Community Development Block Grant — Disaster Recovery
(CDBG-DR) and Community Development& Revitalization funding, and the Texas Department
of Housing and Community Affairs (TDHCA) HOME Disaster Funding were not met.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Council of the City of Port Arthur hereby rejects the Request for
Qualifications for Disaster Assistance Program Administration, Bid No. P18-105.
THAT, City Staff will re-evaluate the scope-of-work and determine whether there is a
need for this service. If staff later determines, then the scope-of-work will be revised and re-
advertised in the Port Arthur News at a later date.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
P.R.NO.20511
10/24/2018 pdl
Page 2 of 3
READ, ADOPTED AND APPROVED this day of October, 2018 A.D. at a
Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Derrick F. Freeman, Mayor
ATTEST:
Sherri Bellard, TRMC, City Secretary
APPROVED AS TO FORM:
Valecia" al" 1 o, City Attorney
APPROVED FOR ADMINISTRATION:
Harvey L. Robinson, City Manager
Avg v
Ronald"Ron"B on, Assistant City Manager/
Director of Development Services
P.R.NO.20511
10/24/2018 pdl
Page 3 of 3
APPROVED AS TO AVAILABILITY OF FUNDS:
Andrew Vasquez, CPA, Finance Director Clifton ' illiams, CBBP, Purchasing Manager