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Home My WebLink AboutPR 20442: ACCEPTING THE FY 18 SHSP-LETPA GRANT 4 Crry of *iiorl rlhu�_ Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 6, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Timothy Duriso, Chief of Police RE: P.R. 20442 -Accepting the FY18 SHSP-LETPA Grant Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to accept for the FY18 State Homeland Security Program—Law Enforcement Terrorism Prevention Activity Program grant in the amount of$77,717.16. Background: The Office of the Governor has notified the City of Port Arthur that the Police Department's 2018 SHSP-LETPP grant submission was approved for the amount of$77,717.16. This grant support investments that improve the ability of jurisdictions to prevent a threatened or an actual act of terrorism and protect its citizens and assets against the greatest threats and hazards. The State approved project is the purchase of 18 encrypted Motorola APX6000 portable radios along with the accessories, programming and warranty for the S.W.A.T. team. Budget Impact: The grant is 100% funded with no grant match requirement. Recommendation: It is recommended that City Council approve the City Manager to accept for the FY18 State Homeland Security Program—Law Enforcement Terrorism Prevention Activity Program grant in the amount of$77,717.16, as discussed and/or outline above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 20442 10-24-18 mjf RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT FUNDING FROM THE 2018 STATE HOMELAND SECURITY PROGRAM-LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM (SHSP-LETPP) GRANT AWARD IN THE AMOUNT OF $77, 717 . 16 WITH NO CASH MATCH REQUIRED. WHEREAS, on February 13th, 2018, Council passed Resolution 18-048 authorizing the City Manager to apply for the fiscal year 2018 State Homeland Security Program - Law Enforcement Terrorism Prevention Program grant; and WHEREAS, City Council designates the City Manager as the grantee' s authorized official . The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the City of Port Arthur; and WHEREAS, the Office of the Governor sent notification that the City of Port Arthur was awarded funding from the FY 2018 State Homeland Security Grant Program (SHSP) and Law Enforcement Terrorism Prevention Program (LETPP) in the amount of $77, 717 . 16 ; and WHEREAS, in order to receive the aforesaid allocation, it is necessary that the City Manager accept the award through the Homeland Security Grants Division (HSGD) system and Law Enforcement Terrorism Prevention Program (LETPP) by November 6, 2018 ; and WHEREAS, the Police Department is in need of upgrading the Special Operations interoperable communications equipment to increase the efficiency of their emergency response capabilities by purchasing 18 encrypted Motorola APX6000 portable radios along with accessories, programming and warranty; and WHEREAS, the SHSP-LETPP Grant is 1006 funded with no cash match requirement; and WHEREAS, the City Council finds it in the best interest of the citizens of the City of Port Arthur that the Police Department Special Operations Equipment purchase and field the aforementioned Operations Equipment upon the acceptance of FY 2018 SHSP-LETPP funding; and WHEREAS, City Council agrees that in the event of loss or misuse of the Office of the Governor funds, City Council assures that the funds will be returned to the Office of the Governor in full . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Manager is authorized to accept funding from the Office of the Governor for Fiscal Year 2018 State Homeland Security Program-Law Enforcement Terrorism Prevention Program (SHSP-LETPP) grant for the Police Department Special Operations Equipment in the amount of $77, 717 . 16 . Section 3 . That a copy of the Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of , A.D. , 2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: , • NOTES : Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson, Interim City Manager ---r i ) J Timot, Duriso, Chief of Police EXHIBIT A Office of the Governor Page 1 of 2 Statement of Grant Award(SOGA) The Statement of Grant Award is the official notice of award from the Office of the Governor(00G).This Grant Agreement and all terms,conditions,provisions and obligations set forth herein shall be binding upon and shall inure to the benefit of the Parties and their respective successors and assigns and all other State of Texas agencies and any other agencies,departments, divisions,governmental entities,public corporations,and other entities which shall be successors to each of the Parties or which shall succeed to or become obligated to perform or become bound by any of the covenants,agreements or obligations hereunder of each of the Parties hereto. The approved project narrative and budget for this award are reflected in eGrants on the`Narrative' and'Budget/Details' tabs.By accepting the Grant Award in eGrants,the Grantee agrees to strictly comply with the requirements and obligations of this Grant Agreement including any and all applicable federal and state statutes,regulations,policies,guidelines and requirements.In instances where conflicting requirements apply to a Grantee,the more restrictive requirement applies. The Grant Agreement includes the Statement of Grant Award;the OOG Grantee Conditions and Responsibilities;the Grant Application in eGrants;and the other identified documents in the Grant Application and Grant Award,including but not limited to:2 CFR Part 200,Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards;Chapter 783 of the Texas Government Code,Title 34,Part 1,Chapter 20,Subchapter E,Division 4 of the Texas Administrative Code,and the Uniform Grant Management Standards(UGMS)developed by the Comptroller of Public Accounts;the state Funding Announcement or Solicitation under which the grant application was made,and for federal funding,the Funding Announcement or Solicitation under which the 000 was awarded funds;and any applicable documents referenced in the documents listed above.For grants awarded from the U.S.Department of Justice,the current applicable version of the Department of Justice Grants Financial Guide and any applicable provisions in Title 28 of the CFR apply.For grants awarded from the Federal Emergency Management Agency(FEMA),all Information Bulletins and Policies published by the FEMA Grants Program Directorate apply.The 00G reserves the right to add additional responsibilities and requirements,with or without advance notice to the Grantee. By clicking on the'Accept'button within the'Accept Award'tab,the Grantee accepts the responsibility for the grant project, agrees and certifies compliance with the requirements outlined in the Grant Agreement,including all provisions incorporated herein,and agrees with the following conditions of grant funding.The grantee's funds will not be released until the grantee has satisfied the requirements of the following Condition(s)of Funding and Other Fund-Specific Requirement(s),if any,cited below: Grant Number: 3383602 Award Amount: $77,717.16 Date Awarded: 10/23/2018 Grantee Cash Match: $0.00 Grant Period: 09/01/2018-03/31/2019 Grantee In Kind Match: $0.00 Liquidation Date: 06/29/2019 Total Project Cost: $77,717.16 Program Fund: HS-Homeland Security Grant Program(HSGP) Grantee Name: Port Arthur,City of Project Title: S.W.A.T.Interoperable Communications Grant Manager: Margaret Buentello DUNS Number: 137134909 CFDA: 97.067-Homeland Security Grant Program(HSGP) Federal Awarding U.S.Department of Homeland Security,Federal Emergency Management Agency Agency: Federal Award 8/17/2018 Date: Federal/State Award ID EMW-2018-SS-00022-S01 Number: Total Federal Award/State $89,859,753.00 Funds Appropriated: Pass Thru Entity Texas Office of the Governor—Homeland Security Grants Division(HSGD) Name: https://egrants.gov.texas.gov/project/accept.aspx?i 1=9&gh=D5-BD-55-67-49-A0-58-1 F-... 10/24/2018 Office of the Governor Page 2 of 2 Is the Award No R&D: The purpose of the HSGP is to support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to Federal/State the security of the United States. The HSGP provides funding to implement investments that build, Award sustain,and deliver the 31 core capabilities essential to achieving the National Preparedness Goal(the Description: Goal)of a secure and resilient Nation. The building,sustainment,and delivery of these core capabilities are not exclusive to any single level of government,organization,or community,but rather, require the combined effort of the whole community. https://egrants.gov.texas.gov/project/accept.aspx?i 1=9&gh=D5-BD-55-67-49-A0-58-1 F-... 10/24/2018