HomeMy WebLinkAboutPR 20352: LANDMARK STRUCTURES I, LP-CHANGE ORDER #2 AND FINAL, EXTENSION AND DEDUCTION, PROJECT: TERMINAL ROAD ELEVATED SOTRAGE TANK AND PUMP STATION C:: of
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INTEROFFICE MEMORANDUM
Date: September 28, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Director of Water Utilities
RE: PR 20352–Landmark Structures I, LP—Change Order#2 and Final, Extension
and Deduction
(Project: Terminal Road Elevated Storage Tank and Pump Station}
Introduction:
The intent of this Agenda Item is to seek City Council's approval of Change Order#2 and final
for the City of Port Arthur Terminal Road Elevated Storage Tank, with Landmark Structures I,
LP as the contractor (project managed by Arceneaux, Wilson, & Cole, LLC). Change Order
#2 and final includes a time extension of 208 days, resulting in a new completion date of
September 4, 2018, as well as a$274,953.00 cost deduction in the contract amount, resulting in
a new contract amount of$7,417,047.00.
Background:
In February of 2016, the Council passed Resolution No. 16-065, which awarded Landmark
Structures I, LP with the construction of the Port Arthur Terminal Road Elevated Storage Tank
contract, in the original contract amount of $7,564,000.00 that included a $700,000.00
contingency. Change Order #1, Resolution No. 17-030, passed by Council January 31, 2017,
resulted in increasing the new contract amount by $128,000.00 to a new contract amount of
$7,692,000.00 and extending the completion date by 69 days.
Budget Impact:
Change Order #2 and final will decrease the contract amount by $274,953.00 (after spending
$460,847.00 of the contingency funds using PCRs; refer to attachment) bringing the new
contract amount to $7,417,047.00. Funds are available in Account No. 429-1258-532.59-00,
Water and Sewer, Other Contractual Services.
"Remember, %se are here to serve the Citizens of Port Arthur"
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Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 20352, extending the
duration of the project by 208 days, to a new project end date of September 4, 2018; and
decreasing the contract amount by $274,953.00, to a new contract total of $7,417,047.00.
"Remember, we are here to serve the Citizens of Port Arthur"
P. R. No. 20352
09/28/2018 to
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER#2 AND FINAL TO THE CONTRACT BETWEEN THE
CITY OF PORT ARTHUR AND LANDMARK STRUCTURES I, LP OF
FORT WORTH, TEXAS FOR THE TERMINAL ROAD ELEVATED
STORAGE TANK AND PUMP STATION PROJECT, EXTENDING THE
DURATION OF THE PROJECT WITH A TIME EXTENSION OF 208
DAYS DUE TO WEATHER DELAYS, PROJECT TIME SUSPENSION,
AND MATERIAL DELIVERY DELAYS, FOR A NEW COMPLETION
DATE OF SEPTEMBER 4, 2018, AND ACCOUNTING FOR A $274,953.00
REDUCTION IN THE CONTRACT AMOUNT, BRINGING THE
CONTRACT TOTAL TO $7,417,047.00; ACCOUNT NO. 429-1258-532.59-
00; PROJECT NO. R16065
WHEREAS, pursuant to Resolution No.12-062, City Council approved projects to
enhance water services for our residential, commercial and industrial customers; and,
WHEREAS, pursuant to Resolution No. 16-065, City Council awarded a contract to
Landmark Structures I, LP, of Fort Worth, Texas, for the construction of the Terminal Road
Elevated Water Storage Tank and Pump Station for the amount of $7,564,000.00, which
included a contingency amount of$700,000.00; and,
WHEREAS, pursuant to Resolution No. 17-030, City Council approved Change Order
#1 to Landmark Structures I, LP, of Fort Worth, Texas, increasing the project amount by
$128,000 on January 31, 2017 to $7,692,000.00, and extending the completion date by 69 days
due to inclement weather through the fall months of 2016; and,
WHEREAS, staff is requesting that Change Order #2 and final include an extension of
the contract time by 208 calendar days, for weather delays, project time suspension, and material
delivery delays, changing the end of construction to September 4, 2018; and,
P. R. No. 20352
09/28/2018 to
Page 2 of 4
WHEREAS, Arceneaux Wilson & Cole LLC, Project Engineers, authorized
expenditures totaling $460,847.00 for the following items through a process which they utilized
called Proposed Change Request(PCR) as delineated in Exhibit "A"; and
WHEREAS, the contractor was paid for these items outlined in Exhibit "A" out of the
contingency funds that were specified in the contract; and
WHEREAS, the Engineer is presenting Change Order#2 to the City Council to ratify its
decision to make the changes outlined and the payment of contingency funds in the amount of
$460.847.00; and
WHEREAS, Arceneaux Wilson & Cole LLC, Project Engineers, has submitted Change
Order #2 and final (attached hereto as Exhibit "A") to the construction of the Terminal Road
Elevated Storage Tank, and Pump Station Project, to include extending the completion date by
208 days and decreasing the contract amount by $274,953.00; and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
ratify Change Order #2 that was previously acted upon by the Engineer with Landmark
Structures I, LP of Fort Worth, Texas.
THAT, the City Council also ratifies the decision to increasing the duration of the project
with a time extension of 208 days for weather delays, project time suspension, and material
delivery delays, changing the end of construction to September 4, 2018, and decreasing the
contract by$274,953.00, to a new contract total of$7,417,047.00.
P. R. No. 20352
09/28/2018 to
Page 3 of 4
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED THIS day of , 2018 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED AS TO FORM:
(.5Q, V
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Harvey Robinson
Interim City Manager
Dr. Hani Tohme, P.E.
Director of Water Utilities
P. R. No. 20352
09/28/2018 to
Page 4 of 4
APPROVED AS TO AVAILABILITY
OF FUNDING:
, e
Andrew Vasquez Clifton lliams
Director of Finance Purchasing Manager
Account No.: 429-1258-532.59-00;
Project R16065
EXHIBIT A
(Change Order 2 and Final)
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♦" ARCENEAUX WILSON&COLE
CHANGE ORDER NO. 2 & Final
DATE: September 12, 2018 JOB NO.: CPA-671
AGREEMENT DATE: March 1, 2016
NAME OF PROJECT: Terminal Road Elevated Storage Tank & Pump Station
OWNER: CITY of PORT ARTHUR
CONTRACTOR: Landmark Structures I, L.P.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Per PCR-1, reduce overflow pipe size; change roof pod to access hatch for reduction in price of
$25,800.00.
Tank Design Modifications 1 LS -$25,800.00 [-] -$25,800.00
2. Per PCR-2, lower(2) 24" pipes under 48" RCP at Terminal Road.
Lower 24" Pipes 1 LS $32,135.00 [+] $32,135.00
3. Per PCR-3, (a) bed 24" pipes w/ Class I embedment due to groundwater conditions; (b) add
additional mow strip and motorized gate operator(per City request); (c) Security system /
cameras (per City request); (d) anti-graffiti sealer on pedestal (per City request); and, (e)
electrical design items.
a. Bedding for 24" Pipes 1 LS $17,275.00 [+] $17,275.00
b. Mow Strip& Gate Oper. 1 LS $81,472.00 [+] $81,472.00
c. Security System 1 LS $126,315.00 [+] $126,315.00
d. Anti-graffiti Sealer 1 LS $30,585.00 [+] $30,585.00
e.1 Power to Gate Oper. 1 LS $9,378.00 [+] $9,378.00
e.2 Add'I "G" Fixtures 1 LS $976.00 [+] $976.00
e.3 Add'I Mat'ls for Revisions 1 LS $3,524.00 [+] $3,524.00
e.4 Relocate Fixture at Catwalk 1 LS $3,064.00 [+] $3,064.00
e.5 Elect. Rack @ Generator 1 LS $17,946.00 [+] $17,946.00
e.6 Rev. to Serv. For U/G from 1 LS $50,922.00 [+] $50,922.00
Pole
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+IX
.0AVCIMIC CHANGE ORDER NO. 2 & Final
" ARCENEAUX WILSON&COLE September 12, 2018
Job No. CPA-671
4. Per PCR-4, reroute 2" sanitary sewer force main since Port Arthur could not obtain easement
through Carver Terrace per original design.
Reroute 2" SS FM 1 LS $38,118.00 [+] $38,118.00
5. Provide communications for Pleasure Island Metering Station to communicate with Terminal
Road ETS for pump operation; Provide startup and temporary communications via cellular for
EST until City furnished communications is provided.
a. PI Metering Station 1 LS $45,237.00 [+] $45,237.00
Communications
b. Temporary EST 1 LS $3,900.00 [+] $3,900.00
Communications
The following provide for the reconcilliation of the unused bid items:
6. Deduct the remaining unused Contingency Allowance, Bid Item 14.
Deduct Allow. - Contingency -0.3333 LS $30,000.00 [-] -$10,000.00
Deduct the remaining unused Contingency Allowance, Bid Item 14.
Deduct Allow. - Contingency -1 LS $700,000.00 [-] -$700,000.00
7. Extend contract time by 208 calendar days for weather delays, project time suspension, and
material delivery delays. No delays were experienced by the City for water distribution
capabilities. Note that the elevated tank has been in service since August 2017.
0 Days Weather delays
95 Days Project Time Extension for City furnished communications
113 Days Other
PCR-1 0
PCR-2 7
PCR-3 76
PCR-4 0
PCR-5 30
TOTAL -$274,953.00
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $7,564,000.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $7,692,000.00
The CONTRACT PRICE due to this CHANGE ORDER will be [decreased]
by: $274,953.00
The new CONTRACT PRICE, including this CHANGE ORDER, will be $7,417,047.00
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'_♦' CIVIC CHANGE ORDER NO. 2 & Final
/" ARCENEAUX WILSON&COLE September 12, 2018
Job No. CPA-671
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 600 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 69 Calendar Days
CURRENT DATE OF COMPLETION: February 8, 2018
CONTRACT TIME due to this CHANGE ORDER will be increased by 208 Calendar Days
The New DATE OF COMPLETION: September 4, 2018
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by
Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
duLL 64114-L,-
ARCENEAUX WILSON & COLE LLC (CONTRACTOR, OFFICER OR OWNER)
Landmark Structures I, L.P.
ACCEPTED BY:
CITY of PORT ARTHUR
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