HomeMy WebLinkAboutPR 20552: 48" STORM SEWER RELOCATION PROJECT RELEASE OF RETAINAGE City of
of rthur
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 24. 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Armando Gutierrez, Jr.,P.E., Public Works Director
RE: P.R. 20552 -48" Storm Sewer Relocation Project Release of Retainage
Introduction:
Completion and acceptance of the work for the 48" Storm Sewer Relocation Project
involving acceptance of the Engineers Certificate of Completion, Contractor's Certificate of
Warranty, Contractor's Affidavit of Payments of Debts and Claims, Contractor's Final
Payment Affidavit, and Payment Invoice #3 and Release of Retainage in an amount of
$6,295.56. Copies of Acceptance documents are attached.
Background:
Excavation and Construction, LLC of Port Arthur, Texas was awarded the 48" Storm Sewer
Relocation Project at a cost of$125,911.27.
Budget Impact:
Funds are available in the following account: 307-0000-205.00-00.
Recommendation:
Approval of P. R. No. 20552. Attached are the Engineers Certificate of Completion,
Contractor's Certificate of Warranty, Contractor's Affidavit of Payments of Debts and
Claims, Contractor's Final Payment Affidavit, and Payment Invoice #3 and Release of
Retainage in an amount of $6,295.56, and Certificate of Acceptance by the City of Port
Arthur.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 r Port Arthur,Texas 77641-1089 * 409.983.8101 sc FAX 409.982.6743
P.R. 20552
11/1/18 ANW
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT
THE ENGINEER'S CERTIFICATE OF COMPLETION, CONTRACTOR'S
CERTIFICATE OF WARRANTY, CONTRACTOR'S AFFIDAVIT OF
PAYMENTS OF DEBTS AND CLAIMS, CONTRACTOR'S FINAL
PAYMENT AFFIDAVIT, AND AUTHORIZE THE CITY MANAGER TO
SIGN THE CERTIFICATE OF ACCEPTANCE ON BEHALF OF THE
CITY OF PORT ARTHUR, TEXAS, AND APPROVAL OF FINAL
PAYMENT TO EXCAVATION AND CONSTRUCTION, LLC OF
INVOICE #3 AND RELEASE OF RETAINAGE IN THE AMOUNT OF
$6,295.56 FOR THE 48" STORM SEWER RELOCATION PROJECT;
ACCOUNT NO. 307-0000-205.00-00, PROJECT No. R17087.
WHEREAS, pursuant to Resolution No. 17-087, Excavation and Construction,
LLC, of Port Arthur, Texas was awarded a contract in the amount of $125,911.27 for
the relocation of a 48 inch diameter reinforced concrete storm sewer pipe for a
convenience store located at 3649 9th Avenue; and,
WHEREAS, the City has received the Engineers Certificate of Completion
(Exhibit "A"), Contractor's Certificate of Warranty (Exhibit "B"), Contractor's Affidavit of
Payments of Debts and Claims (Exhibit "C"), Contractor's Final Payment Affidavit
(Exhibit "D"), and Payment Invoice #3 and Release of Retainage in an amount of
$6,295.56 (Exhibit "E"); and,
WHEREAS, representatives from the Public Works Department have inspected
and accepted the completed project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P.R. 20552
10/31/18 ANW
THAT the City Manager is hereby authorized to execute on behalf of the city of
Port Arthur a Certificate of Acceptance (Exhibit "F"), for the completion of the
relocation of a 48" storm sewer reinforced concrete pipe located at the Express Mart
Convenience Store located at 3649 Gulfway Drive; and,
THAT the City Manager is hereby authorized to make final payment of the
retainage in the amount of $6,295.56 to Excavation and Construction, LLC for the
completion of the storm sewer pipe relocation (Exhibit "E"); and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this day of , A.D. 2018
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes: .
Derrick Freeman
Mayor
Attest:
Sherri Bellard
City Secretary
P.R. 20552
10/31/18 ANW
APPROVED AS TO FORM: APPROVE FOR ADMINISTRATION:
4164 tocivelf o"(
Vale/. T eno Harvey Robinson
City Atto ney Interim City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
,,,,.L—WA----,y7 li1
Andre Vasquez, CPA Clifton Williams
Director of Finance Purchasing Manager
Armando Gutierrez, Jr., P.E.
Director of Public Works
P.R. 20552
10/24/18 ANW
EXHIBIT "
Fittz&Shipman
INC.
Consulting Engineers and Land Surveyors
Ronald D.Fittz,P.E.,R.P.L.S.(1948-1987) Donald R.i ing,P.E.
Terry G.Shipman,P.E.,Senior Consultant Bernardino D.Tristan,P.E.
Billy J.Smith,Jr.,President Jason R.Davis,P.E.
Daniel A.Dotson,P.E.,Vice-President Mitchell L.Brackin,R.P.L.S.
CERTIFICATION OF COMPLETION
Date September 25,2018
Project: 48" Storm Sewer Relocation Project
To: City of Port Arthur—Rafael G. Miranda
Gentlemen:
I HEREBY CERTIFY THAT this project was completed on February 21, 2018,that the project was
under periodic inspection during construction by Fittz &Shipman, Inc. Project Manager,that to
the best of my knowledge, this project was constructed substantially in accordance with the plans
and specifications, and that record documents were submitted to the City of Port Arthur on
September 25, 2018.
Submitted:
Fittz &Shipman, Inc.
1405 Cornerstone Court ukttt�
Beaumont,Tx. 77706 .�P7444.9
*/
*: * 1
.. DANIEL A DOTSON r
rr1:0:\ 109833 ict"
��'
Daniel A Dotson, P.E. Y 5 `/8
RE CEWED
OCT 1 2018
Public Works
katuee*in-City Hafi
1405 Cornerstone Court• Beaumont, Texas 77706 • (409)832-7238•fax(409)832-7303
Tx Board of Prof Engineers Firm No. F-01160•Tx Board of Prof Land Surveyors Firm No. 100186
P.R. 20552
10/24/18 ANW
EXH I BIT "
PO Box 888 Phone:409-962-2677
Bridge City TX 77 11 FAX:409-962-2771
1::::
IM CC AVAIT.■ t7EMI
COISO LA
CT■ DN
Contractors Certificate of Warranty
PROJECT: 48"Se er Line
LOCATION: Portrthur,Texas
OWNER: City of rt Arthur
Excavation &Cons ruction, LLC, does hereby warrant that all labor and materials furnished and work performed are in
accordance with t e contract documents and authorized modifications thereto and will be free from defects due to
defective material and workmanship for a period of one year from Date of Final Completion. This warranty commences
on and expires on -2 4,2 i I i `j
Should any defect ievelop during the warranty period due to improper materials or workmanship, the defect shall be
corrected at no expense to the Owner.
If, for any reason, xcavation &Construction, LLC fails to repair the defect,the Owner may,at his option,correct defects
and charge Excava ion &Construction, LLC for such correction.
Nothing in the above shall be deemed to apply to work which has been abused or neglected.
Signature &,ZC-isc-4-
Print I?.`G I)ct p-I /-7lrrr(I,;--)Jcf:co RECEIVED
Title 6L,11:, r,� Alcr+-) e,ee -
Date �; /.-2if/ $ �� '
12018
Public Works
Engineering-City HAI
P.R. 20552
10/24/18 ANW
EXHIBIT "
PO Box 888 Phone:409-962-2677
Bridge City TX 77611 FAX:409-962-2771
I= IRON,FRITDN
ONSTRUCT■ DN
Contractor's Affidavit of Payment of Debts and Claims
PROJECT: 48"Sewer Line
LOCATION: Port Arthur,Texas
OWNER: City of Port Arthur
State of Texas
Count of Jefferson
The undersigned hereby certifies that, except as listed below, payment has been made in full and all obligations have
otherwise been satisfied for all materials and equipment furnished,for all work, labor, and services performed, and for
all known indebtedness and claims against the Contractor for damages arising in any manner in connection with the
performance of the Contract referenced above for which the Owner or Owner's property might in any way be held
responsible or encumbered.
EXCEPTIONS:
Signature 60'4�=
1
Print c�,c. •- f .: nln�l4���
Date 5-1:2 f / rg.
RECEIVED
Sworn to and subscribed before me, a OCT 1 2018
Notary public,this Z1 day of U 10w'
N(./ LxdfPublic
Works
SCJ( Engineering-City Him
Not Public
y %" ELIZABETH LEMOINE
My commission expires: •Z``t , '_ '; = Notary Pubic. State or lexos
My Commission Expires
September 24. 2019
P.R. 20552
10/24/18 ANW
EXHIBIT "
PO Box 888 Phone:409-962-2677
Bridge City TX 7761 FAX: 409-962-2771
AVAT■ EMI N
NSTFa I_I I I ICI N
Final Payment Affidavit
PROJECT: 48" Sew r Line
LOCATION: Port A hur,Texas
OWNER: City of Po Arthur
I CERTIFY: That the ork under the above named contract, including all amendments thereto, have been satisfactorily
completed; that all harges or bills for labor or services performed or materials furnished, and other charges against the
project, including t .se by subcontractors, have been paid in full and in accordance with the terms of the contract, that
no liens have attac -d against the property and improvements of Owner by any of the aforementioned on the account
of Excavation &Co struction, LLC;that no suits are pending by reason of work on the project under the contract; that all
Workmen's Compe sation claims have been settled and that no public liability claims are pending. Affidavit is made for
the purpose of obta ning Final Payment on said contract.
Signature
Print .`c.j. •(s . rf t
Title „ , , C'' L' C e
Date _
Sworn to and subsc ibed before me, a RECEIVED
Notary public, this ' day of�luIrvilljrf kg, 20 IS
OCT 1 2018
Public Works
Nota . IC Engineering-City Hall
My commission exp res: q-Zy Act
ELIZABETH LEMOINE
1,7;.4.,;: .. No My os
Commis on Expiies
September 24. 2019
P.R. 20552
10/24/18 ANW
EXHIBIT "
Fittz&Shipman
INC.
Consulting Engineers and Land Surveyors
Ronald D.Fittz,P.E.,R.P.L.S.(1948-1987) Donald R. King,P.E.
Terry G.Shipman,P.E.,Senior Consultant Bernardino D.Tristan, P.E.
Billy J.Smith,Jr.,President Jason R.Davis,P.E.
Daniel A.Dotson,P.E.,Vice-President � Mitchell L.Brackin,R.P.L.S.
riair
September 25, 2018 'C;
0(_1‘1'. ?.,
1
Mr. Rafael G. Miranda
City of Port Arthur
444 4th Street kiligic, rOau
Engineering-City MillPort Arthur, Texas 77640
RE: 48" Storm Sewer Relocation Project FS Project No. 16039.0001
Final Payment Invoice& Retainage Release
Dear Mr. Miranda:
Attached are copies of Final Payment Invoice including the recommend for release of retainage for the project
titled "48" Storm Sewer Relocation Project", FS Project 15039.0001.
Activities completed included completion of the project, all required documents received from the
contractor and the final punch list completed.
It is our evaluation that the amount of work performed matches the amount indicated on the
invoicing. At this time Fittz & Shipman, Inc. recommends the release of retainage in the amount of
5% ($6,295.56) held on all pay requests until the entire project is complete-for a total amount of
$6,295.56.
At this time we recommended final payment for the project in the amount of$6,295.56, which
releases the 5% retainage as all final closeout documents have been submitted to the City of Port
Arthur.
If you would like to discuss this invoice, please feel free to contact me by phone at 409-832-7238.
Sincerely,
Fittz &Shipman, Inc.
by: Daniel Dotson, P.E.
Attachments
1405 Cornerstone Court• Beaumont,Texas 77706 • (409) 832-7238 • fax (409) 832-7303
Tx Board of Prof Engineers Firm No. 1160•Tx Board of Prof Land Surveyors Firm No. 100186
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P.R. 20552
10/31/18 ANW
EXHIBIT "
City of Port Arthur, Te.X,as
Department of Public Works
CERTIFICATE OF ACCEPTANCE FOR
48" Storm Sewer Pipe Relocation Project
in the City of Port Arthur, Texas
To: Excavation & Construction, LLC
This document is to certify that the City of Port Arthur, Texas accepts the completion of
the above mentioned project on the basis of the City of Port Arthur, Texas Public Works
Department, the Engineer's Certificate of Completion, the Contractor's Certificate of
Warranty, the Contractor's Affidavit of Payments of Debts and Claims, and the
Contractor's Final Payment Affidavit.
Harvey Robinson
Interim City Manager
ATTEST:
Sherri Bellard
City Secretary