HomeMy WebLinkAboutPR 20562: CHANGE ORDER NO. 1 RECONSTRUCTION OF THEREE (3) HOUSES INTEROFFICE MEMORANDUM
HOUSING ASSISTANCE PROGRAMS
To: Harvey Robinson, Interim City Manager
From: Beverly Freeman, Director of Housing and Neighborhood Revitalization
Date: October 30, 2018
Re: P.R. 20562
Nature of Request:
The Housing Division recommends City Council adopt Proposed Resolution No. 20562 authorizing the
City Manager to execute Change Order No. 1 with Paramount Design and Development, to use
contingency funds in the amount of $3,500 for a change to the setback from 20 feet to 30 feet for
2913 58th Street, and extending the contract time 20 days. Per Resolution No. 18-407 City Council
authorized the award of a contract to Paramount Design and Development to reconstruct 3 houses in
the amount of $400,000, which included a contingency of $15,000. The staff is requesting that the
$3,500 will be deducted from the $15,000 contingency.
Staff Analysis/Considerations:
The Housing Division recommends moving the house located at 2913 58th Street from a 20 foot
setback to a 30 foot setback. The road in front of the house is very narrow and for the safety of the
homeowner it is recommended to move the house back another 10 feet. The cost of the change order
will be $3,500, which is available in the authorized contingency funds per Resolution No. 18-407;
however, prior City Council approval is required. Due to this setback change, we will need to extend
the contract 20 days.
Paramount Design and
ADDRESS Development,
Beaumont,TX
3300 Woodrow Drive $130,385.82
2701 10th Street $128,800.82
2913 58th Street $125,813.36
TOTALS $385,000.00
Contingency $15,000.00
GRAND TOTALS $400,000.00
Days to complete 90
Budget Consideration:
Funds are available in account numbers 108-2141-626-59-00, project numbers HE1602, HE1702 and
105-1431-552.59-00, project numbers C43115, C43117 and C43151.
RECOMMENDATION:
The Housing Division recommends City Council adopt Proposed Resolution No. 20562 authorizing the
City Manager to execute Change Order No. 1 in the amount of $3,500 to Paramount Design and
Development, and extending the contract time 20 days. Per Resolution No. 18-407 City Council
authorized the award of a contract to Paramount Design and Development to reconstruct 3 houses in
the amount of $400,000, which included a contingency of $15,000. The Housing Division requests
that the $3,500 will be deducted from the $15,000 contingency.
P. R. No. 20562
Date: 11/01/18 BF/DF/GT
RESOLUTION NUMBER
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE
ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND
PARAMOUNT DESIGN AND DEVELOPMENT OF BEAUMONT, TEXAS, FOR THE
RECONSTRUCTION OF THREE (3) HOUSES, AND CITY COUNCIL
AUTHORIZATION OF THE EXPENDITURE OF CONTINGENCY FUNDS IN THE
AMOUNT OF $3,500.00, AND INCREASING THE CONTRACT TIME BY 20 DAYS
TO A NEW TERM OF 110 DAYS.
WHEREAS, pursuant to Resolution No. 18-407, the City Council authorized a contract
with Paramount Design and Development of Beaumont, Texas, for the reconstruction of 3 houses in
the amount of $400,000, which included a contingency of $15,000; and,
WHEREAS, the property located at 2913 58th Street is on a very narrow street, and for
the safety of the homeowner, it is recommended to change the setback from 20 feet to 30 feet; and,
WHEREAS, staff is requesting the City Council approve Change Order No. 1 to change
the setback from 20 feet to 30 feet for the property located at 2913 58th Street, and an extension of
contract time by 20 calendar days due to the change; and,
WHEREAS, the use of contingency funds requires prior City Council approval; and,
WHEREAS, staff and Paramount Design and Development has submitted Change
Order No. 1 (attached hereto as Exhibit "A") to change the setback from 20 feet to 30 feet at 2913
58th Street, using contingency funds of $3,500.00, and extending the completion date by 20 days;
and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1. THAT the facts and opinions in the preamble are true and correct.
Section 2. THAT the City Council hereby authorizes the City Manager to execute
Change Order No. 1 between the City and Paramount Design and Development of Beaumont, Texas,
to change the setback of the house located at 2913 58th Street from 20 feet to 30 feet, and
authorizes the expenditure of contingency funds in the amount by $3,500.00, and extending the
contract term by 20 days to a new term of 110 days.
Section 3. THAT a copy of the caption of this Resolution be spread upon the minutes
of the City Council.
READ, ADOPTED AND APPROVED this day of November, A.D., 2018 at Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
AYES:
MAYOR:
COUNCILMEMBERS:
•
NOES: .
DERRICK FORD FREEMAN, MAYOR
ATTEST:
SHERRI BELLARD
CITY SECRETARY
APPROVED AS TO FORM:
GfiL<ii-(-4444 401"
VAL TIZENO
CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
HARVEY ROBINSON
INTERIM CITY MANAGER
RON BURTON
ASSISTANT CITY MANAGER
DIRECTOR OF DEVELOPMENT SERVICES
BEVERLY FREEMAN
DIRECTOR OF HOUSING & NEIGHBORHOOD
REVITALIZATION
APPROVED AS TO AVAILABILITY OF FUNDS:
ANDR VASQUEZ
FINANCE DIRECTOR
(:)4145' L LI/
CLIFTON WILLIAMS, CPPB
PURCHASING MANAGER
EXHIBIT "A"
CHANGE ORDER NO.1
Resolution #18-407
ORIGINAL AGREEMENT DATE: September 13, 2018
PROJECT DESCRIPTION: Reconstruction of Three Homes in the amount of $400,000 with a
$15,000 contingency.
CHANGE IN SCOPE: Moving the Setback from 20 feet to 30 feet at 2913 58th Street. Change order
No. 1 in the amount of $3,500 that will be paid out of the contingency.
CHANGE TO CONTRACT AMOUNT: 2913 58th Street - $125,83.36 + $3,500 =$129,313.36 (There
is no change to the approved contract which was in the total amount of $400,000 which included a
$15,000 contingency.
ORIGINAL CONTRACT PRICE: $400,000 which included a contingency of $15,000.
CURRENT CONTRACT PRICE (adjusted by previous CHANGE ORDER): $
The Contract Amount due to this CHANGE ORDER will be increased by: �0
The new CONTRACT AMOUNT including the CHANGE ORDER will be: $385,000 + $15,000 contingency
total contract amount $400,000. Total amount no increase.
ORIGINAL CONTRACT DAYS: 90 working days
NEW CONTRACT DAYS: 110 working days
SIGNED AND AGREED TO on the day of November, 2018.
PARAMOUNT DESIGN & DEVELOPMENT
By:
Eric Broussard, Owner
SIGNED AND AGREED TO on the day of November, 2018.
CITY OF PORT ARTHUR
BY:
Harvey Robinson, Interim City Manager
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Proposed Change Order for Property at 2913 58th St
1. 10 ft additional excavation $300.00
2. Demolition of oxisting $300,00
3, Form and brace new location $600.00
4. Additional plumbing and trenching $700.00
b. Extended ncohe of work and material for driveway oxtonsion $1200.00
6. Additional pallet of sod $200.00
7. Additional load of 60/40 soil $200.00
Tata!Cost of Change Order $3,500.00
Thank You,
-£rfc Broussard
Gonoral Contractor
409-665-0553 PARAt4OUN1OESjurirEAMaGMAIL COM WWW.NARAMOUNTDrSIGNTEAM COM
PHONE EMAIL ADDRESS WEBSITE
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