HomeMy WebLinkAbout(2) OCTOBER 30, 2018 SPECIAL MEETING SPECIAL MEETING — October 30, 2018
I. INVOCATION, PLEDGE & ROLL CALL
Councilmember Scott gave the invocation followed with the pledge to the flag.
The City Council of the City of Port Arthur met in Regular Session on Tuesday, October
30, 2018 at 4:05 p.m. in the City Council Chamber, City Hall, with the following
members present: Mayor Derrick Freeman; Mayor Pro Tern Thomas Kinlaw, III.,
Councilmembers Raymond Scott, Jr. and Cal Jones; Interim City Manager Harvey
Robinson, City Secretary Sherri Bellard, City Attorney Valecia R. Tizeno, and Sergeant At
Arms Chief of Police Tim Duriso.
Councilmembers Harold Doucet, Sr., Charlotte M. Moses and Kaprina Frank were absent
from the Special Meeting.
II. CONSENT AGENDA
Consent - Resolutions
(1) P.R. No. 20549 — A Resolution Authorizing The City
Manager To Execute The Third Amendment To The Water
Service Agreement Between Sabine Pass Liquefaction, LLC
And The City Of Port Arthur
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Mayor Pro Tern Kinlaw, seconded by Councilmember Jones and
carried, Proposed Resolution No. 20549 was tabled.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott and Jones.
Voting No: None
(2) P.R. No. 20352 — A Resolution Authorizing The City
Manager To Execute Change Order #2 And Final To The
Contract Between The City Of Port Arthur And Landmark
Structures I, LP Of Fort Worth, Texas For The Terminal
Road Elevated Storage Tank And Pump Station Project,
Extending The Duration Of The Project With A Time
Extension Of 208 Days Due To Weather Delays, Project
Time Suspension, And Material Delivery Delays, For A New
Completion Date Of September 4, 2018, And Accounting
For A $274,953.00 Reduction In The Contract Amount,
Bringing The Contract Total To $7,417,047.00; Account No.
429-1258-532.59-00; Project No. R16065
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Mayor Pro Tern Kinlaw, seconded by Councilmember Jones and
carried, Proposed Resolution No. 20352 was tabled.
Voting Yes: Mayor Freeman; Mayor Pro Tem Kinlaw; Councilmembers Scott and Jones.
Voting No: None
(3) P.R. No. 20442 — A Resolution Authorizing The City
Manager To Accept Funding From The 2018 State
Homeland Security Program-Law Enforcement Terrorism
Prevention Program (SHSP-LETPP) Grant Award In The
Amount Of $77,717.16 With No Cash Match Required
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Mayor Pro Tem Kinlaw, seconded by Councilmember Jones and
carried, Proposed Resolution No. 20442 was adopted becoming Resolution No. 18-456.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott and Jones.
Voting No: None
The caption of Resolution No. 18-456 reads as follows:
RESOLUTION NO. 18-456
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO ACCEPT FUNDING FROM THE
2018 STATE HOMELAND SECURITY PROGRAM-
LAW ENFORCEMENT TERRORISM PREVENTION
PROGRAM (SHSP-LETPP) GRANT AWARD IN
THE AMOUNT OF $77,717.16 WITH NO CASH
MATCH REQUIRED
(4) P.R. No. 20478 — A Resolution Authorizing The City
Manager To Execute Change Order No. 1 And Final To The
Contract Between The City Of Port Arthur And Allco, LLC, Of
Beaumont, Texas, For The Phase II Surface Water
Treatment Plant Improvements Project, Decreasing The
Contract Amount By $766,868.17, To A New Contract Total
$22,981,080.83, And Increasing The Contract Time By 491
Calendar Days
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Mayor Pro Tern Kinlaw, seconded by Councilmember Jones and
carried, Proposed Resolution No. 20478 was tabled.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott and Jones.
Voting No: None
(5) P.R. No. 20479 — A Resolution Authorizing Acceptance Of
The Engineer's Certificate Of Completion, Contractor's
Certificate Of Guarantee, Contractor's Certificate And
Release, And Authorizing The City Manager To Execute The
Certificate Of Acceptance On Behalf Of The City Of Port
Arthur, Texas, And Approval Of Final Payment To Allco, LLC
In The Amount Of $574,527.02 (Retainage); Funded In
Account No. 429-0000-205-00-00, Project No. WSI009
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Jones, seconded by Mayor Pro Tem Kinlaw and
carried, Proposed Resolution No. 20479 was tabled.
Voting Yes: Mayor Freeman; Mayor Pro Tem Kinlaw; Councilmembers Scott and Jones.
Voting No: None
(6) P.R. No. 20480 — A Resolution Authorizing Acceptance Of
The Engineer's Certificate Of Completion, Contractor's
Certificate And Release And Contractor's Certificate Of
Guarantee For Construction Of The Terminal Road Elevated
Storage Tank And Pump Station Project, And Authorizing
The City Manager To Sign The Certificate Of Acceptance On
Behalf Of The City Of Port Arthur, Texas, And Approval Of
Final Payment To Landmark Structures, I,L.P., In The
Amount Of $57,386.65 From Account No. 429-1258-
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Special Meeting — October 30, 2018
532.59-00, Project No. R16065, And Release Of The
Retainage In The Amount Of $370,852.35 From Account
No. 429-0000-205.00-00, Project No. WSI009
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Mayor Pro Tem Kinlaw, seconded by Councilmember Jones and
carried, Proposed Resolution No. 20480 was tabled.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott and Jones.
Voting No: None
(7) P.R. No. 20493 — A Resolution Ratifying The Industrial
District Agreement With Golden Pass LNG Terminal LLC,
Exclusively For The Expansion Of Its Existing Facility For
The Construction Of A New Project
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Mayor Pro Tern Kinlaw, seconded by Councilmember Scott and
carried, Proposed Resolution No. 20493 was adopted becoming Resolution No. 18-457.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott and Jones.
Voting No: None
The caption of Resolution No. 18-457 reads as follows:
RESOLUTION NO. 18-457
A RESOLUTION RATIFYING THE INDUSTRIAL
DISTRICT AGREEMENT WITH GOLDEN PASS
LNG TERMINAL LLC, EXCLUSIVELY FOR THE
EXPANSION OF ITS EXISTING FACILITY FOR
THE CONSTRUCTION OF A NEW PROJECT
(8) P.R. No. 20548 — A Resolution Awarding Contracts To AAR,
Inc., In The Amount Of $193,800.00; Inland Environments,
LTD. In The Amount Of $40,343.00; And Lark Group, Inc.,
In The Amount Of $12,500.00; And Authorizing The
Execution Of Contracts For Asbestos/Lead Abatement And
Demolition Of Six (6) Dangerous Commercial Properties
Located Throughout The City, To Be Charged To Account
No. 145-1201-532.59-00, Project# I22WP ($237,580.21)
And Account No. 001-1052-517.59-00 (General Fund-Other
Contractual Service - $9,062.79)
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Mayor Pro Tern Kinlaw, seconded by Councilmember Jones and
carried, Proposed Resolution No. 20548 was adopted becoming Resolution No. 18-458.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott and Jones.
Voting No: None
The caption of Resolution No. 18-458 reads as follows:
RESOLUTION NO. 18-458
A RESOLUTION AWARDING CONTRACTS TO
AAR, INC., IN THE AMOUNT OF $193,800.00;
INLAND ENVIRONMENTS, LTD. IN THE
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Special Meeting — October 30, 2018
AMOUNT OF $40,343.00; AND LARK GROUP,
INC., IN THE AMOUNT OF $12,500.00; AND
AUTHORIZING THE EXECUTION OF
CONTRACTS FOR ASBESTOS/LEAD ABATEMENT
AND DEMOLITION OF SIX (6) DANGEROUS
COMMERCIAL PROPERTIES LOCATED
THROUGHOUT THE CITY, TO BE CHARGED TO
ACCOUNT NO. 145-1201-532.59-00, PROJECT#
I22WP ($237,580.21) AND ACCOUNT NO. 001-
1052-517.59-00 (GENERAL FUND-OTHER
CONTRACTUAL SERVICE - $9,062.79)
(9) P.R. No. 20550 — A Resolution Rescinding Resolution No.
18-244 In Its Entirety Which Authorized The City To
Advertise For Bids For The Sale Of Two Grapple Trash
Trucks
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Mayor Pro Tern Kinlaw, seconded by Councilmember Jones and
carried, Proposed Resolution No. 20550 was adopted becoming Resolution No. 18-459.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott and Jones.
Voting No: None
The caption of Resolution No. 18-456 reads as follows:
RESOLUTION NO. 18-459
A RESOLUTION RESCINDING RESOLUTION NO.
18-244 IN ITS ENTIRETY WHICH AUTHORIZED
THE CITY TO ADVERTISE FOR BIDS FOR THE
SALE OF TWO GRAPPLE TRASH TRUCKS
(10) P.R. No. 20551 — A Resolution Rejecting All Request For
Qualifications For Disaster Assistance Program
Administration, Bid No. P18-105
The Mayor introduced the above-mentioned Proposed Resolution.
Upon the motion of Councilmember Scott, seconded by Councilmember Jones and
carried, Proposed Resolution No. 20551 was adopted becoming Resolution No. 18-460.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott and Jones.
Voting No: None
The caption of Resolution No. 18-460 reads as follows:
RESOLUTION NO. 18-460
A RESOLUTION REJECTING ALL REQUEST FOR
QUALIFICATIONS FOR DISASTER ASSISTANCE
PROGRAM ADMINISTRATION, BID NO. P18-105
B. Ordinances
(1) P.O. No. 6735 — An Ordinance Authorizing The Sale Of
Three (3) 20 Yard Grapple Trash Trucks By A Public Online
Auction Through Rene Bates Auctioneers, Inc.
The Mayor introduced the above-mentioned Proposed Ordinance.
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Special Meeting — October 30, 2018
Upon the motion of Mayor Pro Tern Kinlaw, seconded by Councilmember Jones and
carried, Proposed Ordinance No. 6735 was adopted becoming Resolution No. 18-65.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott and Jones.
Voting No: None
The caption of Ordinance No. 18-65 reads as follows:
ORDINANCE NO. 18-65
AN ORDINANCE AUTHORIZING THE SALE OF
THREE (3) 20 YARD GRAPPLE TRASH TRUCKS
BY A PUBLIC ONLINE AUCTION THROUGH
RENE BATES AUCTIONEERS, INC.
(2) P.O. No. 6736 — An Appropriation Ordinance Amending The
City Of Port Arthur Budget For The Fiscal Year Beginning
October 1, 2018 And Ending September 30, 2019 By
$127,200.00 For The General Fund And By $127,200.00 For
The Disaster Recovery Housing Center Fund
The Mayor introduced the above-mentioned Proposed Ordinance.
The motion was made by Mayor Pro Tern Kinlaw and seconded by Councilmember
Jones that Proposed Ordinance No. 6736 be adopted.
Councilmember Scott made the following statement for the record:
City Manager I realize this is something we really need for the citizens
here in Port Arthur. I agree with making sure we get this done. I am
agreeable with it also.
It is something that is unforeseen and I consider it an emergency to make
sure we help our citizens. It was okay to do this because it was
unforeseen. I just wanted to put that on the record.
Proposed Ordinance No. 6736 was adopted becoming Ordinance No. 18-66.
Voting Yes: Mayor Freeman; Mayor Pro Tern Kinlaw; Councilmembers Scott and Jones.
Voting No: None
The caption of Ordinance No. 18-66 reads as follows:
ORDINANCE NO. 18-66
AN APPROPRIATION ORDINANCE AMENDING
THE CITY OF PORT ARTHUR BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2018
AND ENDING SEPTEMBER 30, 2019 BY
$127,200.00 FOR THE GENERAL FUND AND BY
$127,200.00 FOR THE DISASTER RECOVERY
HOUSING CENTER FUND
VIII. ADJOURNMENT OF MEETING
Upon the motion by Councilmember Jones, seconded by Mayor Pro Tern Kinlaw and
carried unanimously, the City Council adjourned their meeting 4:48 p.m.
An audio-tape of this meeting is on file in the office of the City Secretary and is made a
part of the official minutes of this meeting.
City Council Minutes
Special Meeting — October 30, 2018
MAYOR DERRICK FREEMAN
ATTEST:
CITY SECRETARY SHERRI BELLARD
END OF SPECIAL MEETING HELD October 30, 2018.
APPROVED
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Special Meeting —October 30, 2018