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Home My WebLink AboutPR 20539: SUPPLEMENTAL REPAIRS RELATED TO THE RENOVATION OF THE OPERATION CENTER 40. City of of t rthur www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: November 13, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Clifton Williams, Purchasing Manager RE: P.R. 20539—Supplemental Repairs Related to the Renovation of the Operation Center Introduction: Staff is requesting City Council approval of P.R.No. 20539 authorizing the supplemental repairs related to the renovation of the Operation Center by SpawGlass Construction Corp of Beaumont, Texas in the total amount of$55,632.65. Background: The Operation Center was damaged by the flooding caused by Hurricane Harvey. Due to the extensive damage, the Operation Center is currently not in use. City Council approved Resolution No. 18-253 awarding SpawGlass the contract to renovate the Operation Center in the amount of$200,301.00. Once remediation began, some items that SpawGlass intended to reuse were damaged during the remediation of the building, and the ceiling grid in the bathroom needs to be removed and replaced. Data drops are needed for the building and an upgrade to the IT room. The Parks Department storage area located in Bay area was not addressed in the previous quote. The cost for this supplemental work is $40,082.65. Public Works is requesting to add three additional offices for the supervisors that will be funded by their budget in the amount of $15,550. A Buyboard quote for the additional work was received from SpawGlass Construction Corp in the total amount of$55,632.65. Budget Impact: $40,082.65 will be provided by funds received from insurance, Account No. 147-2300- 901.32-00, Project No. 082617 - Emergency Management Fund and $15,550.00 will be provided from Account #001-1206-531.32-00 — Public Works Building Maintenance Account "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Recommendation: Staff is requesting City Council approval of P.R. No. 20539 authorizing the supplemental repairs related to the renovation of the Operation Center by SpawGlass Construction Corp of Beaumont, Texas in the total amount of$55,632.65. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P.R. No. 20539 11/13/2018 CEWJ Page 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING SUPPLEMENTAL REPAIRS FOR THE RENOVATION OF THE OPERATION CENTER BY SPAWGLASS CONSTRUCTION CORP OF BEAUMONT, TEXAS THROUGH BUYBOARD COOPERATIVE CONTRACT NO. 520-16 EZ1QC, IN THE AMOUNT OF $55,632.65. FUNDING FROM PROCEEDS RECEIVED FROM INSURANCE (ACCOUNT NO. 147-2300-901.32-00, PROJECT #082617) EMERGENCY MANAGEMENT FUND ($40,082.65) AND ACCOUNT NO. 001-1206-531.32-00 PUBLIC WORK BUILDING MAINTENANCE ($15,550.00) WHEREAS, the Operation Center was damaged by flooding from Hurricane Harvey; and, WHEREAS, the Operation Center is currently not is use due to the damage caused by the flooding; and, WHEREAS, per Resolution No. 18-253, the Council awarded SpawGlass the contract to renovate the Operatione Center in the amount of$200,301.00; and, WHEREAS, supplemental repairs are required as a result of damage found from remediation of the Operation Center; and, WHEREAS,three additional Public Works supervisor offices will be added; and, WHEREAS, SpawGlass Construction Corp has a cooperative contract with Buyboard; and, WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of its governing body,to participate in cooperative purchasing programs, such as Buyboard, a purchasing cooperative, as an alternative to a formal bid process; and WHEREAS, per Resolution No. 02-341, the City entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard"). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes the supplemental repairs related to the renovation of the Operation Center with SpawGlass Construction Corp through Buyboard in the amount of$55,632.65, a copy of the estimate/quote is attached hereto as Exhibit"A". P.R. No. 20539 11/13/2018 CEWJ Page 2 of 2 Section 3. That, a copy of this caption be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of November, A.D., 2018, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: , Councilmembers: , NOES: . Derrick Ford Freeman, Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: 04 WI (F6f al f,r -no City ' ttorn APPROVED FOR ADMINISTRATION: Harvey Robinson Armando Gutierrez Interim CitManager Director of Public Works ,vty,..i /7:1>/:/...- e_46,t.6.,41,,,,, Andrew Vasquez Clifton Williams, CPPB Director of Finance Purchasing Manager EXHIBIT "A" • SpawGlass Bui ing Services /.i' /- J7"m E FI ,i- 1 • f SpawGlass Building Services 350 Pine Street,Ste. 310-Beaumont,Texas 77701 -Phone(409)681-4547 Answering Service-877-206-0944 Proposal BuyBoard Contract U 520-16 ez1QC September 18,2018 Clifton Williams City of Port Arthur 102 H.O. Mills Blvd. Port Arthur Texas 77640 Re: Repair of existing storage and IT room areas,including rough carpentry,insulation,new wall mounted hvac unit,data,and various plumbing items. SpawGlass Job No.: Address of Service: 102 H.O.Mills Blvd. Dear Mr. Williams, SpawGlass Construction Corp. is pleased to offer our proposal to perform the scope as described in the following inclusions: I. INCLUSIONS .... . We have estimated: 1) Demo(1)storage area including existing electrical 2) Repair(1)storage area with connected side storage area with 11/32"plywood 3) Repair(1)bathroom complete with(1) new sink,exhaust fan and toilet 4) Repair(1)Parks&Rec.storage area with 11/32"plywood,complete with new plywood door 5) Repair IT room; install 11/32"plywood on walls,and replace wall mounted AC unit,replace rotted studs, insulate walls 6) Repair(1)Parks&Rec.storage area(in last bay)with 11/32" plywood,complete with new plywood door and work bench/counter to match previous layout 7) Install new Data drop to parks and rec office area 8) All labor,supervision,insurance,permit and dumpsters 9) Clean all scope related trash and dipose of in SpawGlass furnished dumpsters Cost of Service $ 22,438.00 Sales Tax(8.25%) TAX EXEMPT Total Cost of Service $ 22,438.00 II. EXCLUSIONS 1)Any additional areas needing repair 2) State tax/Bonding/Permit Cost 3) Lighting/New electrical outlets conduits or wiring 4) Architectural or standard doors/hardware 5) Painting 6) Anything not specifically listed in the inclusions above is specifically excluded. III. OWNER-SUPPLIED Any work performed outside of this scope of work is to be considered a change order and paid in addition to the stated contract amount.This offer is subject to arrangements being made,which are satisfactory to Contractor,for payment of the contract sum and security thereof. Note:This proposal is valid for thirty(30)days only. 9/18/2018 Josh Baker Date Clifton Williams Date SpawGlass Construction Corp. City of Port Arthur SpawGlass Building Services 350 Pine Street, Ste. 310- Beaumont,Texas 77701 - Phone(409)681-4547 Answering Service-877-206-0944 Proposal Buy Board#: 520-16 ez1QC September 26, 2018 Clifton Williams City of Port Arthur 201 H 0 Mills Blvd. Port Arthur Texas 77640 Re: New data drops for Operations Center Building (Office Area) Address of Service: 201 HO Mills Blvd. Dear Mr. Williams, SpawGlass Construction Corp. is pleased to offer our proposal to perform the scope as described in the following inclusions: I. INCLUSIONS We have estimated: 1 Repair and remount existing data drops(cat 6) in all office areas of Operations Building 2 (21)drops total with(3)drops at the new office area 3 Furnish and install new fiber shelf and patch panel in IDF closet. 4 Terminate test and label all newly installed data drops. 5 All SpawGlass insurance,supervision and coordination with City of Port Arthur IT department Cost of Service $ 5,412.65 Sales Tax(8.25%) TAX EXEMPT Total Cost of Service $ 5,412.65 II. EXCLUSIONS 1 Any additional areas needing drops 2 State tax 3 Building permit cost(permit to be pulled for$0) 4 New cabling at existing offices, replacement of items currently mounted in IT IDF room III. Notes Existing data cabling to be reused where it is currently installled, new cabling only for areas not currentlyn constructed (3) new offices Any work performed outside of this scope of work is to be considered a change order and paid in addition to the stated contract amount.This offer is subject to arrangements being made, which are satisfactory to Contractor, for payment of the contract sum and security the-eof. Note: This proposal is valid for thirty(30)days only. 9/26/2018 Josh Baker Date Clifton Williams Date SpawGlass Construction Corp. City of Port Arthur spawGlass Building Services SpawGlass Building Services 350 Pine Street, Ste. 310- Beaumont,Texas 77701- Phone(409) 681-4547 Answering Service-877-206-0944 Proposal September 18, 2018 BuyBoard Contract*1520-16 ez1QC Clifton Williams City of Port Arthur 102 H 0 Mills Blvd. Port Arthur Texas 77640 Re: Additional work in Operations Center items due to work during building remediation and unforeseen existing conditions. SpawGlass Job No.: 4018216.05 Address of Service: 102 H 0 Mills Blvd. Dear Mr. Williams, SpawGlass Construction Corp. is pleased to offer our proposal to perform the scope as described in the following inclusions: I. INCLUSIONS We have estimated: 1) Rebuild portion of wall that was removed during remediation(rotted) 2) Fabricate and Install new wood transoms @ interior office spaces and paint to match wall color 3) Re-Install existing lockers(exact quantity to be verified in field) 4) Demolish ceiling grid In womens bathroom 5) Repair damaged/corroded interior door frame 6) All labor,supervision,insurance and dumpsters 7) Clean all scope related trash and dipose of in SpawGlass furnished dumpsters Cost of Service $ 12,232.00 Sales Tax(8.25%) TAX EXEMPT Total Cost of Service $ 12,232.00 II. EXCLUSIONS 1) Any additional areas needing repair 2) State tax or Bonding 3) New electrical cabinet 4) Building permits by owner if required 5) New lockers 6) Paint touch up or repair of existing lockers III. OWNER-SUPPLIED Any work performed outside of this scope of work is to be considered a change order and paid in addition to the stated contract amount.This offer is subject to arrangements being made,which are satisfactory to Contractor,for payment of the contract sum and security thereof. Note:This proposal is valid for thirty(30)days only. ***SpawGlass will make every effort to install the existing lockers in a quality manner, but cannot guaranty functionality of all lockers due to damage during the remediation process.*** 9/18/2018 Josh Baker Date Clifton Williams Date SpawGlass Construction Corp. City of Port Arthur spawaass Building Services SpawGlass Building Services 350 Pine Street,Ste.310-Beaumont,Texas 77701-Phone(409)681-4547 Answering Service-877-206-0944 Proposal August 31,2018 BuyBoard Contract a 520-16 ez1QC Clifton Williams City of Port Arthur 102 H.O.Mills Blvd. Port Arthur Texas 77640 Re: Install 3 new office areas SpawGlass Job No.: Address of Service: 102 H.O. Mills Blvd. Dear Mr.Williams, SpawGlass Construction Corp.is pleased to offer our proposal to perform the scope as described in the following inclusions: I. INCLUSIONS We have estimated: 2) Buildout(3)new office area complete with windows and doors(no ceiling as shown on city of port arthur supplied drawings) 3)Install(3)new data drops for new office areas 4)remove(1)existing door frame and close of for new office area 5)additional wall base for new office areas 7)All labor,supervision,insurance,permit and dumpsters 8)Clean all scope related trash and dipose of in SpawGlass fumished dumpsters Cost of Service $ 15,550.00 Sales Tax(8.25%) TAX EXEMPT Total Cost of Service $ 15,550.00 II. EXCLUSIONS 1)Any additional areas needing repair 2)State tax/Bonding/Permit Cost 3) Lighting/New electrical conduits or wiring 4) Ceilings 5) Mechanical,Plumbing,or Electrical modifications/additions 6)Anything not specifically listed in the inclusions above is specifically excluded. III. OWNER-SUPPLIED Any work performed outside of this scope of work is to be considered a change order and paid in addition to the stated contract amount.This offer is subject to arrangements being made,which are satisfactory to Contractor,for payment of the contract sum and security thereof. Note:This proposal is valid for thirty(30)days only. X31/2018 Josh Baker Date Clifton Williams Date SpawGlass Construction Corp. City of Port Arthur