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HomeMy WebLinkAboutPR 20547: ANNUAL SERVICE RENEWAL INTEROFFICE MEMORANDUM Date: November 20, 2018 To: The Honorable Mayor and City Council Through: Harvey Robinson, Interim City Manager From: Fay Young, Information Technology Director RE: Proposed Resolution No. 20547—Annual Service Renewal Introduction: The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to approve payment in the amount of$133,673.40 to Superion, LLC for twelve months of access to Naviline ASP. Background: On October 13, 2015, per Resolution No. 15-353, the City of Port Arthur entered into a three (3) year application services provider (ASP) contract with SunGard Public Sector Inc. for the hosting of application software for reporting, online payments, payroll, accounting, budgeting, utility billing,purchasing, code enforcement and other central system functions. The contract automatically renews each year, unless terminated by either party. On April 20, 2017 SunGard Public Sector announced its new corporate name and brand, Superion, LLC ("Superion"). This procurement is exempt from bidding under Section 252.022 (a) (7) of the Texas Local Government Code as an item that is available from only one source. Funds for the total amount of$133,673.40 are budgeted in Information Technology Professional Services account 001- 1034-515.54-00. Recommendation: It is recommended that City Council authorize the City Manager to approve payment of the invoice for twelve months of services to Superion, LLC, in the amount of$133,673.40. P.R. NO. 20547 FY 11/20/2018 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT OF ANNUAL SERVICE FEES FOR NAVILINE ASP TO SUPERION LLC IN THE AMOUNT OF $133,673.40. ACCOUNT NO. 001-1034-515-54.00 WHEREAS, per Resolution No. 15-353, the City of Port Arthur entered into a three (3) year application services provider (ASP) contract with SunGard Public Sector Inc. for the hosting of Naviline ASP application software for reporting, online payments, payroll, accounting, budgeting, utility billing, purchasing, code enforcement and other central system functions; and WHEREAS, the application service provider contract automatically renews each year, unless terminated by either party; and WHEREAS, on April 20, 2017 SunGard Public Sector announced its new corporate name and brand, Superion, LLC ("Superion"); and WHEREAS, this procurement is exempt from bidding under Section 252.022 (a) (7) of the Texas Local Government Code as an item that is available from only one source; and WHEREAS, the City Council deems it is in the best interest of the City to continue to receive the hosted services from Superion, LLC.; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes payment in the amount of $133,673.40 to Superion, LLC., for Naviline ASP application software for reporting, online payments, payroll, budgeting, accounting, utility billing, purchasing, code enforcement, employee self-service for a period of twelve months, invoice attached hereto as Exhibit Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of November, A.D. 2018 at a regular meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: P.R. NO. 20547 FY 11/20/2018 Councilmembers: NOES: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: %%f3 Val Tizeno, Attorney APPROVED FOR ADMINISTRATION: Harvey Robinson, Interim City Manager Clifton Williams, Purchasing Manager Fay Yong Information Technology Director P.R. NO. 20547 FY 11/20/2018 APPROVED AS TO AVAILABILITY OF FUNDS: Andrew Vasquez, CPA, Finance Director Invoice 1,,TSUPERION Invoice No Date Page 217069 10/15/2018 1 of 1 1000 Business Center Drive Lake Mary, FL 32746 www.Superion.com Toll free 800-727-8088 Billing Inquiries:Accounts.Receivable@Superion.com Bill To Ship To City of Port Arthur City of Port Arthur Attn Fay Young, IT Mgr Attn Fay Young, IT Mgr P.O.Box 1089 P.O.Box 1089 PORT ARTHUR TX 77641 PORT ARTHUR TX 77641 United States United States Customer No Customer Name Customer PO# Currency Terms Due Date 2164LG City of Port Arthur USD Net 30 11/14/2018 Description Units Rate Extended Contract No. 150710-1 1 ASP-Technical -Access Fee 1 $133,673.40 $133,673.40 ASP Service Bureau Maintenance:Start:10/1/2018, End:9/30/2019 Please make remittance payable to Superion,LLC Subtotal $133,673.40 ACH/EFT: Routing Number 0710-000-39 Tax $0.00 Account Number 81880-15335 Bank of America(Phone 800-432-1000) Invoice Total $133,673.40 E-mail payment details to:Accounts.Receivable©superion.com Payments Applied $0.00 Check: 12709 Collection Center Drive Balance Due S133,673.40 Chicago, IL 60693