HomeMy WebLinkAboutPR 20557: PURCHASE OF A 6-8YD DUMP TRUCK FOR WASTEWATER CONVEYANCE City of ~ V wifi .
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INTEROFFICE MEMORANDUM
Date: November 12, 2018
To: The Honorable Mayor and City Council
Through: Harvey Robinson, Interim City Manager
From: Dr. Hani Tohme, P.E., Director of Water Utilities
RE: PR 20557—Purchase of a 6-8yd Dump Truck for Wastewater Conveyance
Introduction:
The intent of this Agenda Item is to seek City Council's approval of PR 20557, authorizing the
City Manager to purchase a 6-8yd Dump Truck from Silsbee Ford, of Silsbee, Texas, through
the Goodbuy purchasing cooperative for the Water Utilities Department, to replace unit #1509
in the Wastewater Conveyance Division, in the amount of $73,434.00 from account #625-
1801-532.93-05 (Capital Equipment).
Back round:
This new Dump Truck is a budgeted replacement for unit #1509 in the Wastewater
Conveyance Division and is an essential part of the operations. Goodbuy Cooperative
Purchasing Program ("Goodbuy")was utilized for this purchase.
Bud'et Impact:
Funds in the amount of $73,434.00 are available in Account #625-1801-532.93-05 (Capital
Equipment), for the new Dump Truck.
Recommendation:
It is recommended that City Council adopts Proposed Resolution No. 20554, which authorizes
the City Manager to purchase a 6-8yd Dump Truck from Silsbee Ford, of Silsbee, Texas,
through the Goodbuy Cooperative Purchasing Program.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 20557
11/13/18 ds
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A
2019 6-8 YARD DUMP TRUCK FOR THE UTILITY
OPERATIONS DEPARTMENT FROM SILSBEE FORD,
OF SILSBEE, TEXAS, THROUGH THE GOODBUY
COOPERATIVE PROGRAM, IN THE TOTAL AMOUNT
OF $73,434.00. FUNDS ARE AVAILABLE IN CAPITAL
EQUIPMENT ACCOUNT NO. 625-1801-532.93-05.
WHEREAS, the Utility Operations Department routinely uses various trucks in the
construction, operation, and maintenance activities of the Wastewater Conveyance system
throughout the City; and,
WHEREAS, Unit 1509, a dump truck, needs to be replaced; and,
WHEREAS, pursuant to Resolution No. 18-180, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Goodbuy Cooperative Purchasing
Program ("Goodbuy"); and,
WHEREAS, City staff has solicited a GOODBUY quote for a 2019 6-8 Yard Dump
Truck, as delineated in our Purchasing Policy; and,
WHEREAS, Silsbee Ford, of Silsbee, Texas, through GOODBUY, provided the quote
attached as Exhibit"A", which meets our specifications,NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby authorizes the purchase of a 2019 6-8 Yard Dump
Truck from Silsbee Ford, of Silsbee, Texas, through GOODBUY, in the total amount of
$73,434.00 from account#625-1801-532.93-05, Capital Equipment; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
P. R. No. 20557
11/13/18 ds
READ, ADOPTED AND APPROVED THIS day of , 2018 at
a Regular Meeting of the City Council of the City of Port Arthur. Texas, by the following vote:
AYES: Mayor •
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED AS TO FORM:
04 be 0![
Sherri Bellard ale / Tize
City Secretary City - ttorn
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
i
Harvey Robinson And ew Vasquez
Interim City Manager Director of Finance
Hani Tohme
Director of Utilities
Clifton illiams
Purchasing Manager
EXHIBIT A
(Silsbee Ford/BUYBOARD quote)
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PRODUCT PRICING SUMMARY
GOODBUY 18-18 8F000 VEHICLES
VENDOR—Silsbee Ford,1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGEL
Contact: DON Phone: 409-880-9191
Email: Email: gangelle.cowboyfleet(c�gmail.com
Product Description: 2019 FORD F-750 Date: November 6,2018
A. Bid Item: A.Base Price: $ 52.408.00
B. Factory Options
Code Options Bid Price Code Options Bid Price
2019 REGULAR CAB CHASSIS $ 3,995.00
99C 6.7L V8 DIESEL
4IA TRANS POWER TAKEOFF $ 895.00
67C AIR BRAKES $ 1,770.00
62D AIR DRYER,BENDIX AD/IP HEATER $ 460.00
18D SPECIAL RATING GVWR 25999LB S 120.00
158 158"WB 84"CA
DAVIS 6/8 YARD DUMP BODY W 1/2
CA PROTECTOR ti 12,795.00
ROLL OUT CANVAS BED TARP S 1,000.00
Total of B.Published Options: $ 21,035.00
Published Option Discount(5%) $ (852.00)
C. Additional Options[not to exceed 25%1 $= 0.0 %
Options Bid Price Options Bid Price
Total of C.Unpublished Options: $ -
D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ 452.00
E. Lot Insurance(for in-stock and/or equipped vehicles): S 91.00
F. Contract Price Adjustment: S -
G. Additional Delivery Charge: 0 miles S -
H. Subtotal: S 73,134.00
1. Quantity Ordered 1 x K= S 73,134.00
J. Trade in: S -
K. GOODBUY Administrative Fee($300 per purchase order) S 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE S 73,434.00